Manager, Finance Operations at DIB Bank Kenya Limited (DIBBKE)

Job Purpose:

To ensure effective management of finance operations and administration by overseeing accounts payable, fixed assets, project accounting, tax compliance, and intercompany reconciliations. The role safeguards the integrity of financial data, enforces internal controls, and drives a cost-conscious culture across the Bank, in line with DIB Bank Kenya’s governance framework, regulatory requirements, and Islamic banking principles.

Finance Operations and Administration:

• Accounts Payables & requisition management
• Project accounting and reporting
• Fixed Assets management and maintenance of the Fixed Assets Register
• Cost control and embedding a cost-conscious culture across the Bank
• Tax payments and compliance with statutory obligations
• Cross-border recharges and intercompany reconciliations

Control Environment:

• Internal financial controls, policies, standards, and procedures
• General Ledger standards and reconciliations
• Financial data processing – integrity, accuracy, and sufficiency
• Systems security and logical access controls
• Department Operating Instructions and process flows
• Key Control Standards, Self-Assessments, and Key Risk Indicators

Key Responsibilities:

Accounts Payable and Cost Controls

• Oversee the Accounts Payable function to ensure efficiency, accuracy, and compliance with procurement and supplier processes.
• Enforce the Bank’s Expense Management Guidelines to strengthen cost discipline.
• Drive adoption of the automated Procure-to-Pay (P2P) system for transparency and control.

Fixed Assets Register

• Maintain an accurate and automated Fixed Assets Register covering acquisition, depreciation, movement, revaluation, and disposal.
• Conduct periodic verification of assets and update the register accordingly.
• Perform monthly reconciliations between the Fixed Assets Register and the General Ledger.

Trial Balance Review and Monitoring

• Conduct daily reviews of the Trial Balance (TB) at both GL and cost centre levels to monitor movements and ensure compliance with financial control requirements.
• Document findings and escalate anomalies promptly.

General Ledger Reconciliations and Controls

• Perform timely reconciliations and substantiations of GL accounts in line with control guidelines.
• Review and correct accounts with “unnatural” balances (e.g., asset accounts in credit, liability accounts in debit).
• Maintain reconciliation schedules, supporting evidence, and ageing analysis.

Accruals, Prepayments, Provisions / Write-offs

• Ensure accurate accounting for accruals, prepayments, and provisions in line with IFRS and internal policies.
• Escalate reconciliation issues per the Bank’s Escalation Procedures and resolve diligently.
• Process write-offs and provisions with appropriate approvals under the Delegation of Authority framework.

Intercompany Reconciliation

• Manage reconciliations of intercompany recharges and balances due to/from DIB Group affiliates, including cross-border transactions.
• Ensure timely clearance of outstanding items and monthly reconciliations with group-level counterparties.

Project Accounting and Reporting

• Monitor and account for project-related costs, including WIP, transfers to the Asset Register, and amortisation.
• Ensure accurate cost centre allocations, timely capitalisation of assets, and closure of project cost centres within three months of completion.
• Maintain monthly cost forecasts and integrate projects into the annual budget process.

Tax Management

• Oversee tax compliance, including preparation, processing, and remittance of statutory taxes and deductions.
• Ensure adherence to local regulatory requirements from the Central Bank of Kenya, Kenya Revenue Authority, and other relevant bodies.

Control Environment

• Uphold internal financial controls, policies, and procedures.
• Safeguard financial data integrity, accuracy, and sufficiency.
• Enforce system security, logical access controls, and compliance with Key Control Standards (KCS), Key Risk Indicators (KRIs), and Self-Assessments.

Financial and Management Reporting

• Provide backup support to the Manager, Financial Controls, in preparing monthly, quarterly, and year-end statutory accounts.
• Support external audits and ensure compliance with reporting standards.

Skills / Experience:

Education:

• Bachelor’s degree in finance, Accounting, or Business Studies. MBA an added advantage.
• Fully qualified CPA (K), ACCA, or Chartered Accountant.

Experience & Skills:

• Minimum 5-7 years’ post-qualification experience in accounting or audit.
• Strong GL controls, reconciliations, regulatory exposure; excellent analytical and stakeholder skills.