Vacancies at CDL Human Resource

JOB PURPOSE: -

• Inventory/Stock Control in procuring goods and services at the right quantity thus ensuring that inventory is at the right level and does not exceed approved Plan levels to avoid overstocking.
• Additionally, ensure that materials are procured at optimum prices, meet market quality requirements and that they are delivered in a timely manner to facilitate uninterrupted Company operations.
• Conduct spend analysis across all categories with a view of developing sustainable sourcing strategies for each category, identify consolidation and leverage opportunities with a view of saving cost, increasing efficiency, and reducing LPO based purchases through tenders/blanket orders.
• Improve procurement operational efficiency by tracking open purchase requisitions (PRs) and purchase orders (POs) and ensure that they are processed and deliveries made on timely basis.
• Additionally, track local orders beyond 6 months and Corporate/NA orders beyond 1 year and take the necessary action to ensure timely delivery in line with SOX Control procedures.
•  Reduce costs and improve financial performance through strategic sourcing, contract negotiations, alternative sourcing, expansion of supplier base, cost avoidance and ensuring that all purchases go through competitive bidding process.
•  Monitor material imports by consulting with clearing agent and ensure that shipments are tracked on real time basis, which import documents are complete, entries are processed on time and that duty payments are paid within 24 hours to avoid costly delays and demurrage charges.
•  Monitor contracts with service providers and ensure 100% compliance with negotiated SLAs and signed KPIs to derive full contract benefits. Additionally, work closely with HRM/Social Audit
• Compliance Officer and ensure that suppliers comply with social audit guidelines.

Main accountabilities of the Purchasing Manager will include: -

• Approving of all purchase orders
• Ensuring goods and services are procured in strict compliance with Government Regulations.
• Continuously identifying alternative/better sources of goods and services.
• Negotiating for best contract prices and payment terms.
• Planning/scheduling of deliveries of critical/essential goods
•  Ensuring effective lines of communication with suppliers for timely delivery of using the most appropriate purchasing procedures
•  Maintaining an up-to-date contract schedule, tracking renewal dates, and initiating the tendering process at least 90 days before contract expiry.
•  Keep abreast of market and price trends in all major categories of expenditure. Build market knowledge and intelligence related to these categories in general, identify new sourcing opportunities that ensure both supply and business continuity.
• Consulting with user departments for all key raw materials including fertilizers, agro-chemicals, packaging, food ingredients, irrigation, and equipment parts to ensure timely and efficient sourcing both at Corporate and local purchasing units.
• Conduct price-cost analysis on critical supplies including computation of landed cost of major materials to determine if the price is reasonable and competitive.
• Review purchase requisitions for completeness, specifications, and signature approval, according to DMKL financial approval guidelines.
• Initiating tenders process for all contracted projects and services, organizing supplier site visits, tender opening sessions, evaluation, and supplier selection process based on most responsive bid.
• Coordinate between Supplier and Account Payable department to resolve on a timely manner any invoice dispute or payment related issue.
• Managing the entire importation process by ensuring completeness of importation documents, timely lodging of custom entries and duty payments and consulting with clearing agent to facilitate timely clearance of shipments.
• Resolve escalated accounting issues/discrepancies/disputes between the supplier and
• Accounts Payable (AP) Section.
• Any other procurement responsibilities that may be allocated on an ad hoc basis.

Requirements

The ideal candidate should meet the following requirements: -

• A master’s degree in Purchasing & Supplies management.
• A bachelor’s degree in Purchasing & Supplies/Accounting/Finance or a related business field.
• At least 5 years’ working experience in a comparable role.
• Professional Diploma in Purchasing and Supplies Management.
• Experience in working with automated eProcurement systems considered as added value.
• Integrity includes lofty standards of ethics and values.
• A collaborator with ability to work under pressure, attention to details, critical thinking skills, with an elevated level of accuracy.
• Effective communication skills and ability to work with all levels of employees.

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Duties and Responsibilities

• Audit Planning and Execution
• Develop and execute an annual internal audit plan covering financial, operational, compliance and ERP audits.
• Identify key risk areas and evaluate the adequacy and effectiveness of internal controls.
• Conduct periodic reviews of policies, procedures, and systems to ensure compliance and operational efficiency.
• Process Reviews and Compliance
• Evaluate adherence to internal controls in inventory management, procurement, and production processes.
• Assess compliance with statutory regulations, tax obligations, and company policies.
• Perform audits on procurement practices, supplier relationships, and payment cycles.
• Risk Management
• Identify and assess risks across various departments, including sourcing, production, commercial and finance.
• Recommend improvements to mitigate risks and enhance business processes.
• Collaborate with management to develop and implement corrective action plans.
• Operational Audits
• Perform audits on inventory processes, including raw materials, finished goods, and packaging materials.
• Review inventory reconciliation processes, tracking variances, and proposing controls to prevent wastage or loss.
• Audit export and logistics operations to ensure compliance with trade regulations and efficiency in order fulfillment.
• Financial Audits
• Ensure the accuracy and integrity of financial reports.
• Conduct periodic bank and Mpesa reconciliations and review loan account transactions.
• Analyze working capital usage, focusing on debtors, inventory, and creditors.
• Reporting and Communication
• Prepare detailed audit reports with actionable recommendations and findings.
• Present findings to senior management and the board, highlighting risks, controls, and suggested improvements.
• Monitor the implementation of audit recommendations.

Qualifications and Skills

Education & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• Professional certifications (e.g., CPA, ACCA, CIA) are required.
• Proven (3+ years) of internal audit experience, preferably in a reputable audit firm, manufacturing and FMCG industries