Vacancies at Frank Management Consult Ltd

Job Description

Reports to: Financial Controller

Job Brief

Responsible for day-to-day assistance and guidance in preparation, review and analysis of financial statements and other financial reports to ascertain their accuracy, completeness and conformance with professional, statutory and Company accounting standards.

Duties & responsibilities:

• Promptly examines and analyses all financial records upon their receipt to confirm that they are accurate and a complete account of the respective transactions.
• Promptly prepares and posts all financial records into the Company’s accounting system to ensure that financial records are up-to-date at all times.
• Generates periodic and ad hoc financial reports to facilitate the making of financial decisions.
• Monitors compliance with statutory and regulatory requirements to ensure that the Company does not incur any penalties and/or fines on account of non-compliance.
• Facilitates supplier payments in a timely manner to ensure business continuity devoid of interruptions arising from non-payment to suppliers.
• Analysis the Company’s business operations, revenue, costs, financial obligations and commitments to ensure that unnecessary expenses are avoided.
• Assists in the preparation, maintenance and analysis of budgets and variances to facilitate decision-making.
• Carries out account reconciliation on regular basis to ensure that internal cash register matches with the relevant bank statement.
• Develops and maintains an effective filing system and record keeping for all financial information to ensure that historical data can be quickly retrieved without compromising on confidentiality.
• Assists on coordinating all statutory audits and, when required, independently handles the audits.

Minimum Qualifications

• Bachelor’s degree in Accounting, Commerce (Finance) or related field plus a professional qualification e.g. CPA (K).
• Very good knowledge of current accounting standards and statutory regulations
• At least 5 years relevant experience in a similar role. Plastic manufacturing experience will be preferred.

Skills and Abilities:

• Good understanding accounting principles.
• Good understanding of Business Finance.
• Excellent MS Excel skills and demonstrated competency in working with at least one accounting software.
• Good record management skills.
• Ability to work under minimum supervision.
• An eye for details.
• Good communication and presentation skills.
• Must be of high integrity.

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Job Description

Reports to: HR & Admin Manager

Job Brief:

Assists the assigned Executive with a variety of day-to-day tasks in order to enable the Executive commit sufficient time to more demanding responsibilities.

Duties & Responsibilities:

• Manages the Executive’s schedule to ensure that all engagements are efficiently aligned.
• Handles inquiries and delivers messages on behalf of the Executive to facilitate effective communication between the Executive and all stakeholders.
• Organizes the Executive’s meetings to ensure that all logistical requirements are sufficiently addressed.
• Drafts, reviews and circulates letters, memos and emails on behalf of the Executive to ensure that every communication is precise but comprehensive.
• Prioritizes the contents of the Executive’s in tray to ensure that all urgent and important tasks are executed in time.
• Maintains an effective filing system to ensure that all documents can be conveniently retrieved within the shortest time possible.
• Coordinates travel arrangements for staff to ensure that the most cost-effective and convenient options are selected in line with the Company policy.
• Liaises with the relevant Government agencies and expeditiously sorts out any emerging issues

Desired Qualifications:

• Degree in Business Administration / Diploma in Secretarial Studies, Public Relations, Customer Care or a related field.
• Certificate in Computer Studies.
• At least 3 years’ experience in a similar role.

Skills and Abilities:

• Good knowledge of laws pertaining to corporate entities.
• Able to competently sort out all issues with statutory bodies.
• Excellent interpersonal skills.
• Ability to effectively multi-task.
• Attention to finer details.
• Ability to follow tasks through.
• Ability to identify and anticipate the Executive’s needs.
• Good planning and organizational skills.
• Good time management skills.
• Fluency in spoken and written English and Kiswahili.
• Must be of high integrity and confidentiality.
• Ability and willingness to work beyond conventional office hours

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Job Description

Reports to: Chief Executive Officer

Job Summary:

Responsible for providing strategic leadership in business and financial planning, ensuring that Company goals on various metrics are met in an efficient manner and in accordance with generally accepted accounting principles.

Duties & Responsibilities:

• In liaison with the Chief Executive Officer, develops an appropriate policy framework to guide financial decision-making pertaining to turnover, cost, profit, and future investment.
• Contributes to the preparation of the strategic plan, including preparation of annual budgets and forecasts as well as monthly variance analysis to provide structure, predict cashflow, allocate resources and measure performance.
• Prepares accurate and up-to-date financial statements to facilitate business plans and other board decisions to provide information about the financial position, performance, and changes in financial position of an enterprise that is useful to a wide range of users in making economic decisions.
• Liaises with statutory and financial auditors in finalization of books of account to ensure accuracy and completeness of information captured.
• Prepares Cash Flow and Fund Flow statements and reviews the same at regular intervals to ensure accurate and timely information for each reporting period.
• Generates and analyzes monthly and quarterly Management Information System (MIS) Reports to enable the Management to assess the performance of the Company and facilitate timely decision-making.
• Creates and maintains good and effective working relations with financial institutions, statutory bodies and other external authorities to avoid operational disruptions and other inconveniences arising from Company interaction with any of the bodies.
• Manages foreign as well as local supplier payments and any issues presented by them to ensure timely procurement.
• Prepares and maintains an up-to-date Fixed Asset Schedule and carries out periodic physical verification to facilitate timely capital expenditure decisions.
• Regularly reviews financial and accounting systems, policies, and procedures to ensure that all potential pitfalls are detected and proactively addressed.
• Continually reviews the financial and accounting systems to ensure with statutory provisions, the Company’s strategy, departmental objectives, and any emerging challenges.
• Supervises day-to-day finance and accounting activities to ensure that information and other services are provided to the relevant users on a timely basis.
• Monitors Imports and Exports activities to ensure that all documentation is accurate and done in a timely manner to avoid unnecessary delays in payment, shipping, clearing and delivery.
• Establishes and maintains accurate, timely and effective control systems to ensure that salaries, wages and statutory dues and related returns are paid and filed in a timely manner and without errors.
• Coordinates IT activities to ensure effectiveness in activities such as networking, backup and system setup.
• Makes recommendations on, and spearheads the implementation of new software for the ease of reports and efficient running of accounts and factory operations.

Minimum Qualifications:

• Degree in Commerce/Accounting/Finance or other relevant degree from a reputable university.
• Master’s degree in Strategic Management or Business Administration (Finance).
• Recognized accounting professional qualification (e.g. CPA (K), ACCA or ACA).
• At least 7 years’ experience in a senior finance/accounting management role in a high-growth environment. Plastic manufacturing preferred

Skills and Abilities:

• Excellent knowledge of financial reporting, analytics, budgeting and strategic planning.
• Must demonstrate high levels of integrity and confidentiality.
• Good understanding of accounting systems, with previous exposure to Sage ERP.
• Good analytical and judgement skills.
• Sound knowledge of procurement, import and export processes.
• Good experience as a coach and mentor.
• Excellent supervisory skills.
• Good planning and organizational skills.
• Very good oral, written and presentation skills.
• Able to competently handle all statutory audits and queries.