Vacancies at Gap Recruitment Services Limited

Main Responsibilities

• Drive Embassy officials and other authorized passengers on official duty.
• Ensure daily care taking, cleanliness, and routine maintenance of allocated Embassy vehicles.
• Provide secondary support to reception and general administrative tasks as required
• Collect and distribute mail, documents, and official correspondence.
• Carry out errands and logistical support duties for the Embassy.
• Participate in rotational evening and weekend duty schedules.
• Perform any other duties assigned by the Head of Administration.

Essential Qualifications and Experience:

• KCSE / O-Level Certificate.
• Excellent written and spoken English and Swahili.
• Minimum of five (5) years professional driving experience, both within and outside Nairobi.
• Clean driving license and a valid Certificate of Good Conduct.
• Documented training in defensive and evasive driving.
• Proven experience in administrative duties and/or reception work.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to work effectively as part of a team.

Desirable Experience

• Work experience with diplomatic missions, international organizations, or similar institutions.
• Documented experience driving armored vehicles.
• Fluency in Somali or additional languages.
• A-Level Certificate or other post-secondary education.

Personal Attributes

• High level of integrity, discretion, and reliability.
• Strong organizational and administrative skills.
• Service-oriented with excellent communication skills.
• Ability to prioritize tasks and work efficiently under pressure.
• Flexible, punctual, and deadline-driven.
• Willingness to learn, adapt, and follow established procedures.

What to expect as an employee:

• Competitive salary package.
• Medical insurance and pension benefits (subject to five years of employment).
• 28 days of annual leave.
• Gym allowance.

go to method of application »

Job Purpose

The Associate Advocate will be responsible for handling a broad portfolio of conveyancing and commercial transactions, providing sound legal advice, ensuring regulatory compliance, managing client relationships, and supporting administrative, billing, and reporting functions within the department.

Key Responsibilities

Legal & Technical Responsibilities

• Conduct thorough due diligence for conveyancing and commercial transactions to safeguard client interests.
• Draft, review, and negotiate legal documents including Agreements for Sale, Leases, Charges, Debentures, and Commercial Contracts.
• Handle conveyancing and commercial transactions from instruction to completion.
• Issue well-reasoned legal opinions on conveyancing and commercial matters.
• Ensure full compliance with applicable laws, regulations, and professional standards.
• Procure and process all statutory, legal, and administrative documents required for transactions.

Client, Administrative & Billing Responsibilities

• Manage administrative aspects of conveyancing and commercial matters, including scheduling, correspondence, and record keeping.
• Coordinate with internal teams to ensure efficient workflow and timely task completion.
• Maintain strict confidentiality of client information and firm strategies.
• Prepare quotations, fee notes, and invoices accurately and in a timely manner.
• Negotiate fees with clients where applicable and resolve billing discrepancies.
• Follow up on outstanding payments and support billing and collections efforts.
• Actively participate in departmental marketing initiatives and client engagement activities.
• Establish, nurture, and maintain strong client relationships.

Portfolio & File Management

• Manage a portfolio of corporate, commercial, and conveyancing matters from initiation to completion.
• Maintain accurate, complete, and up-to-date electronic and physical client files.
• Provide regular status updates to clients on transaction progress.
• Implement best practices in file management, documentation control, and data security.

Reporting & Performance Monitoring

• Prepare and submit reports on transaction status, billings, collections, and departmental performance
• Analyze data to identify trends, risks, and opportunities for improvement.
• Present findings and recommendations to management as required.

Qualifications & Experience

• Bachelor of Laws (LLB) and admission as an Advocate of the High Court of Kenya.
• Minimum 2-3 years experience in Conveyancing, Corporate, and Commercial practice.
• Strong working knowledge of Kenyan conveyancing and commercial laws.
• Demonstrated experience handling end-to-end transactions independently.
• Strong drafting, analytical, and legal opinion-writing skills.
• High level of professionalism, integrity, and confidentiality.
• Strong client management, communication, and negotiation skills.