Vacancies at Janta Kenya

JOB OVERALL PURPOSE.

• To oversee Stock and Credit Control Department functions relating to the distributors and other customers in accordance to credit policy, and as well managing the company inventories, so as to deliver and/or exceed the agreed collective business goals and objectives and customer satisfaction levels.

KEY RESPONSIBILITIES

• Posting distributor market returns
• Posting supermarket and wholesaler Goods Returned Notes (GRNs)
• Posting credit notes relating to supermarket yellow copies.
• Posting bank deposit slips relating to sale of rejected milk, empty Jerricans and any other sale that doesn’t relate to finished products.
• Posting distributor deposits relating to commissions and rebates
• Reversing bounced checks
• Oversight of fresh milk daily reconciliation from all routes.
• Oversight of stock movement in Finished Goods (FG) warehouse, shops, and depots and other mobile warehouses.
• Filing distributors daily sales invoices.
• Filing distributor market returns and supermarket GRNs
• Any other duties as may be assigned by supervisor from time to time.

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:

• Degree in Commerce or Business studies (accounting option) with a minimum experience of 2 years in accounts receivables and Must have at least CPA Section 4.
• Must have experience in Manufacturing
• Strong background in Syspro software added advantage.
• Good IT skills and knowledge of using Excel and accounting software.

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Responsibilities

Inventory & cost accounting:

• Maintain accurate records of all inventory transactions
• Manage inventory transfer documentation and transfers and ensure all movements are documented
• Perform periodic physical stock takes and cycle counts, and reconcile inventory balances
• Maintain inventory masters and accurate Bills of Materials
• Ensure every inventory transaction is associated with a costing
• Financial archiving: Digitize accounting & financial documents:
• Digitize accounting & finance archives
• Maintaining a well laid out digital filing system
• Manage naming conventions and traceability in the archiving process for easy access by all colleagues
• Book-keeping: Data entry & assisting with accounting & bookkeeping work
• Administrative: Assisting with administrative, statutory compliance and other matters as and when they may arise and as directed by the management

Qualifications

• CPA-K
• Proven experience at least 2-3 years in manufacturing
• Proficiency in the use of computer software and Microsoft Office applications
• Excellent interpersonal skills, with the ability to negotiate and handle challenging conversations tactfully

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Responsibilities;

• Receiving orders for salesmen within the region as well as the distributors through the RSM, and in liaison with Credit Control authorize the release of the said orders after checking their credit worthy, and thereafter printing their invoices.
• When dispatching to the market, follow the FIFO (first in first out) principle unless otherwise advised by (QA) Quality assurance Dept.
• Reconcile the direct salesmen both for cash and stocks, and ensure no accumulation in the account.
• Ensure physical stocks are accounted with zero stock loss in the depot by maintaining stock dashboard and updating the Syspro system to reflect correct stock status in the depot.
• Returns management-vetting of returns in the depot and recommending for disposals to the RSM.
• Confirm payments made by salesmen from the printed bank statements.
• Ensure that payments are properly allocated and posted into the correct accounts as and when paid
• Verify accuracy of invoices before posting to the relevant accounts.
• Petty cash payment and balance management in the depot. Ensure no losses.
• Verification of all incoming milk supply contracts forms before remitting them to the head office for account creation in the system.
• Reporting to the DA on weekly and monthly basis the activities in the depot.
• Preparing the statements and dispatching them to various customers as and when their credit period is due/required.
• Collection of cheques from the market/customers and subsequent deposits
• Direct cash selling at the depot
• Preparation of all depot related reports relating to administration and cost control sections
• Verifications of the yellow copies key accounts/supermarkets as and when they are collected by the area representative/Salesman.
• Fueling and maintaining mileage records for all trucks within the region.
• Always furnishing the RSM with the updated ageing customers’ debts within the region for payment follow up purposes.
• Maintaining cleanliness, and orderliness in the Depot store and offices
• Manage all staff in the Depot as well as having authority over the route drivers and salesmen.
• Any other assignment as may be guided and directed by the depot administrator from time to time.

Qualifications

• Degree in Business studies or Commerce or Accounting. Possession of a professional accounting qualification a must CPA section 4.
• A minimum experience of 2 years working in a manufacturing industry warehouse management/inventory management added advantage.
• Computer literate with strong competence in MS office package to include Excel, access and power point.
• Experience with the accounting packages to include QuickBooks, Sage, pastel & ERP