Vacancies at Janta Kenya

Responsibilities

• Assist in managing the planning and implementation of projects within an agreed cost, time frame, quality standard and scope
• Developing short, medium and long-range plans to achieve strategic objectives
• Receiving and responding to approvals and notifications, while collecting information on key business
• Creating business plans, case studies and research proposals
• Ultimately responsible for compliance towards agreed deadlines and deliverable through decision making, problem solving, nurturing communication and collaboration and executing professional acumen on large size projects or several projects simultaneously
• Managing an active calendar of meetings and appointments
• Prioritizing and following up on incoming issues and concerns addressed to the director, including those of a sensitive or confidential nature and determine the appropriate course of action (in consultation with the director as appropriate)
• Maintaining client relationships at the appropriate level and continuously addressing their needs and interests.
• Working collaboratively with outside parties; managing both suppliers, clients and partners
• Monitoring program and project performance of both internal and external service providers
• Following up with key contributors to the Director’s projects and maintaining the timeline around deliverable and keeping the projects on task.
• Producing all necessary documents, reports and presentations for the Director
• Organizing and maintaining the Director’s office and other ad-hock tasks.

Qualifications

• Degree in Business Administration or related field
• At least 3-5 years’ experience
• Must have prior experience as P.A
• Proficient in Microsoft Office.
• Ability to generate reports and business plans
• Excellent organizational and coordination skills
• A quick-thinker, aggressive and authoritative individual
• Possess high emotional intelligence and should not be offended easily
• Discreet individual, able to handle highly confidential and sensitive information
• Effective communication skills, both written and verbal
• Strong sense of self-initiative
• Excellent interpersonal skills
• 30 years and above Ladies are encouraged

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Duties and Responsibilities

• Provides the interface between the CEO and the branch staff.
• Actively cascades to the staff all decisions and directives from the Executive.
• Constantly provides the CEO with feedback information on the running of the branch.
• Provides oversight and management for the day to day running of the branch.
• Attends company quality meeting and all meetings on behalf of the branch.
• Member of the Branch Executive Committee.
• Proactively manage cost to ensure product profitability
• In collaboration with the CEO, and strategy team, develop a market penetration strategy that clearly identifies target markets and offer a new and innovative approaches to reach customers, in line with the company’s vision.
• Oversee sales and marketing execution in the branch to bring in qualified customers, provide customers with a positive experience and efficient management of customer pipeline.
• Set appropriate sales targets for the staff and monitor progress towards achieving the same and making adjustments as necessary.
• Ensure quality credit appraisals for all applications in the branch
• Together with the branch staff, develop strategies to maintain and continuously improve service to the customers.
• Ensures zero tolerance to customer complaints – both internally and externally.
• Ensures that the set Turn Around Time is adhered to by all branch staff.
• Maintain high level of confidentiality of customer information.
• Develops staff competencies and skills through continuous training of products and policies for performance improvement as per set targets and standards.
• In charge of leave management at the branch
• Ensure successful portfolio transfer during normal leave and staff exits.
• In charge of Human Resource Administration at the branch including hiring, disciplinary action, staff documentation and filling, employee relations.

Policies and procedures

• Custodian of policies, processes and products manuals – both soft and hard copies.
• Ensure compliance to company policies and procedures.
• In charge of the branch assets.
• Ensure that adequate security is provided in the branch for both the branch staff and customers to transact.
• Ensure quarterly and annual reports for the product are prepared on time.
• Ensures that issues raised during branch audit are addressed.
• Endeavor to create a conducive and clean environment that promote good health and wellbeing of the staff and the customers.
• Ensures branch contingency planning is operational including backups of branch data on weekly basis.
• Other duties
• Any other role assigned by the CEO

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in any Business field from a recognized university is an added advantage
• Diploma in Business field from a recognized institution of higher learning.
• At least 3 years working experience in the service industry i.e. Salons, Spa, Restaurants

KNOWLEDGE AND SKILLS

• Leadership skills.
• Report writing skills, Excellent skills in analysis of Financials, communication, interpersonal, organizational and negotiation skills.
• Demonstrates leadership skills.
• Working knowledge in IT skills (MS Office especially Excel).

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Purpose of the role

Our client is looking for Field Officers who will build the capacity of Small Holder farmers in group formation and management, good agronomy practices for farming macadamia nuts, integrated pest & diseases management, soil management, harvesting, post-harvest handling, crop diversification and environmental mitigation & monitoring plan, among other critical areas of training.

Responsibilities:

• Building the Capacity of 8500 Small Holder Farmers of which 35% will be female in the agronomy practices of nuts to ensure maximization of yield and farmer income.
• Coordinate the mobilization and registration of smallholder farmers comprising in our current supply chain of the expected newly registered farmers.
• Implement the delivery of capacity building training and support to. The course will include: Group organization, governance, banking, financial literacy, Pest and soil management, Harvesting, Post-harvest handling, Environmental mitigation & monitoring plan, Crop diversification techniques and best management practices.
• Deliver training curriculum based on identified needs including training manual, materials and handouts ensuring training quality and efficiency.
• Implementation of the training program and schedule in collaboration with the Agronomist, Farmer communities and other stakeholders.
• Administration of pre and post training questionnaires to all farmers.
• Ensure the comprehensive management of training data and records including the training list, certifications and attendance forms.
• Preparation and timely submission of monthly training reports and summaries in the prescribed formats.
• To support the elevation of nut productivity, increasing yields and farmer income from Kshs 156m (31m from women) to 225m (56m from women) in the first year, 232m (70m from women) in the second year and 291m (93m from women) in the third year.
• Support the management of an operational propagation unit for macadamia seedlings with capacity to propagate approximately 46,000 tree seedlings per year.
• Develop a seedlings distribution plan to the farmers and ensure its implementation.
• Recruitment and registration of new farmers from the relevant county.
• Support the farmer group formation and strengthening in order to enhance mass purchasing of sufficient quantities.
• Prepare monthly and quarterly reports on progress towards capacity building as required.
• Support the facilitation of farmer linkages with relevant service providers for NHIF, financial services, soils testing, cooperative formation, technology products, farm inputs, seedlings, among others.
• Update and maintain a database of service providers linked to farmers and the services they provide in the project.

Requirements:

• Diploma in Agriculture, Agronomy or related areas
• A bachelor’s degree in related areas would be an added advantage
• At least one year of experience in farmer mobilization, farmer training or working with plantation crops is required.
• Knowledge of group formation and management, good agronomy practices, integrated pest & diseases management, soil management, harvesting, post-harvest handling, crop diversification and environmental mitigation & monitoring is preferred.
• Knowledge of the opportunities and challenges by famers in rural communities in Kenya is preferred.
• Additional training in field training techniques is preferred.

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Responsibilities:

• Provide support to Programme Leadership in order to ensure effective Programme implementation.
• Support the development of programme/projects workplans.
• Support the coordination of field activities in line with programme/project workplans.
• Support the provision of materials, supplies, equipment, facilities requirements for effective implementation of programme activities.
• Ensure consistency in approaches and quality across the various programme sites.
• Support the maintenance of data and information record-keeping systems and accurate documentation regarding programme activities.
• Maintain a good channel of communication with stakeholders such as county governments, farmers and local leadership structures throughout the program areas.
• Support the regular monitoring of program data with programme teams and support the Program Management in the utilization of the data to plan, modify programme activities, approaches and develop lessons learned.
• Support the documentation of lessons learned and contribute to the development of case studies and lessons learned
• Support the update of information for company website and social media platforms.

• Support the management of the monitoring, evaluation and learning systems and tools in order to measure and report on Programme Implementation and Results
• Coordinate the implementation of data templates for all required indicators related to traceability, farmer training and capacity building, investments, purchasing, and exports.
• Support the training of staff members, including field officers on the proper completion and verification of all data forms and other types of indicator verification.
• Manage the timelines for completion of data collection and ensure effective communication amongst all staff members.
• Support the monitoring of data requirements such as indicators to ensure compliance.
• Implement audit procedures and support the implementation of bi-annual audits of field activities.
• Support the collection and summary of forms and other types of verification and review, ensure their completeness and accuracy.
• Support the process of data analysis according to the required programme reporting formats and reporting requirements for respective donors and investors.

Requirements:

• Diploma in area of Project Management, Agriculture, Agricultural Economics and related areas.
• A Bachelor’s Degree in related areas would be an added advantage
• At least two years of experience managing projects that involve food security, farmer mobilization, and community development is required.
• Knowledge in Monitoring, Evaluation and Learning including the development and implementation of M, E&L tools and systems is an added advantage.
• Knowledge of the opportunities and challenges by famers in rural communities in Kenya is an added advantage.
• Additional training in Project Management and/or Monitoring and Evaluation is an added advantage.

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Purpose of the role

Our client is looking for an Agronomist who will work with a team of Field Officer to build the capacity of Small Holder farmers in group formation, management of good agronomy practices. Also they will integrate pest & diseases management, soil management, harvesting, post-harvest handling, crop diversification and environmental mitigation & monitoring plan, among other critical areas of training.

Responsibilities:

• Building the Capacity of 8,500 Small Holder Farmers of which 35% will be female in the agronomy practices of macadamia nuts to ensure maximization of yield and farmer income.
• Recruitment, training and supervision of 20 field officers on mobilization, curriculum delivery and reporting for farmer capacity building.
• Oversee the mobilization and registration of 8,500 smallholder farmers comprising 2,300 in our current supply chain and the 6,200 of the expected newly registered farmers.
• Oversee and coordinate delivery of capacity building training and support to. The course will include: Group organization, governance, banking, financial literacy, Pest and soil management, Harvesting, Post-harvest handling, Environmental mitigation & monitoring plan, Crop diversification techniques and best management practices.
• Develop training curriculum based on identified needs including training manual, materials and handouts ensuring training quality and efficiency.
• Prepare a training plan, methodology and budget of delivering the assignment.
• Development of the training program and schedule in collaboration with the Programme Manager, Field Officers, Farmer communities and other stakeholders.
• Designing and oversee the administration of pre and post training questionnaires to all recruited farmers.
• Oversee the comprehensive management of training data and records including the training list, certifications and attendance forms.
• Preparing and timely submission of monthly training reports and summaries in the prescribed formats.
• To elevate productivity of macadamia nuts, increasing yields and farmer income from Kshs 156m (31m from women) to 225m (56m from women) in the first year, 232m (70m from women) in the second year and 291m (93m from women) in the third year.
• Setting up of an operational propagation unit for seedlings with capacity to propagate approximately 46,000 tree seedlings per year.
• Develop a seedlings distribution plan to the farmers and ensure its implementation.
• Recruitment and registration of 6,201 new farmers from the following 10 counties that are conducive with nut production.

Requirements:

• Bachelor’s degree in area of Degree in Agriculture, Agronomy or related areas
• A master’s degree in related areas would be an added advantage
• At least five years of experience in agronomy, farmer mobilization, farmer training, working with plantation crops is required.
• Knowledge of group formation and management, good agronomy practices, integrated pest & diseases management, soil management, harvesting, post-harvest handling, crop diversification and environmental mitigation & monitoring is required.
• Knowledge of the opportunities and challenges by famers in rural communities in Kenya is preferred.
• Additional training in field training techniques is preferred.

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Job Duties & Responsibilities:

• Project management at each factory
• Supervise and support the Operations leaders at each factory to effectively manage the production team
• Implement enhanced reporting systems and follow up to ensure completion (daily, weekly and monthly reports)
• Improve quality control mechanisms and undertake quality control checks
• Ensure preventative maintenance schedule is completed and is being followed
• Optimize machine utilization
• Engage Operations Manager in developing accurate production plans and track variances
• Creatively find ways to improve health & safety and cleanliness at each factory and boiler sites
• Reduce production cost per unit
• Set performance goals and KPI’s or Key result areas and measure against actual performance.
• Ensure process improvements across operations and supply chain
• Factory maintenance oversight
• Take responsibility for identifying maintenance and repairs required for factory buildings, identifying contractors, and supervising repairs at cost and to satisfaction
• Oversee construction of new sheds, warehouses, and factory buildings as per scale-up plan business growth strategies.
• Technical procurement o Complete technical procurement for tools, equipment, spare parts, contractors, etc.
• Negotiate more favorable terms with existing suppliers
• Oversee delivery logistics
• Manage our Supply Chain and Operations team. Form partnerships with logistics companies and negotiate better rates
• Design and implement protocols and processes to improve customer delivery timelines and accuracy

Qualifications Needed:

• Over 6 years of relevant experience preferably in manufacturing at a senior level
• Extensive knowledge of operations and supply chain
• Ability to interpret financial reports in order to set production and supply chain goals
• Hardworking and thrives under pressure.
• Stress tolerant, Aggressive, Persistent and strong willed
• Extremely detail oriented
• Excellent multitasker and highly organized
• Able to handle conflict calmly and professionally
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Expert in problem-solving and continuous improvement techniques.
• Bachelor’s degree in either Mechanical Engineering, Industrial Engineering, Chemical Engineering, or Electrical Engineering or equivalent qualifications
• Experience in Kaizen or Lean manufacturing is an added advantage

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Key Responsibilities

• Achieve a monthly profitable order level to ensure he/she meets or exceeds the annual sales target set by the Company for the Sales Engineer
• Generate sales to exceed forecast
• Generate profitable orders from the sales accounts assigned, ensuring complete customer satisfaction and establishing a long-term relationship of trust and confidence between the company and their valued customer
• Maintain a full understanding of the market. Be aware of market developments and the activities of the competition. Identify sales opportunities and understand how to convert them
• Conduct customer training and co‐ordinate promotional activities with the Sales Team Leader or Sales Manager/General Manager
• Handle customer complaints and quality concerns regarding the products and services supplied
• Maintain an active call planning and reporting system, and be prepared to provide regular updates of his/her activities – customer visits, quotations, orders, etc.
• Develop and maintain a high-level knowledge of their products as well as their application through a program of self‐study and company-conducted training
• To perform any special projects or tasks that may be assigned from time to time
• Ensure that customers receive accurate and timely quotations for products/services; may expedite orders. Follows up with customers to ensure satisfaction with product/service and to identify needs for potential future business
• Assist customer with installation and commissioning of electronic controls, electrical and mechanical components

Qualifications & Skills

• A bachelor’s degree in Electrical engineering, marketing, business administration, or related field.
• At least 5 years’ experience in sales of Boilers/energy/technology field.
• Strong communication, interpersonal, customer service, and sales skills.
• The ability to relate technical information to non-technical customers.
• Excellent technical and problem-solving skills.
• Good leadership and team working skills.

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JOB RESPONSIBILITIES:

• Perform maintenance and service tasks for solar distributors
• Diagnose and repair solar products and their accessories
• Evaluate systems accurately for maintenance, warranty, design and other purposes
• Provide on-site and remote, Tier 1 troubleshooting for solar systems
• Collaborate closely with engineering team to resolve technical issues
• Identify solutions to resolve technical design problems
• Read and interpret blueprints, schematics, and wiring diagrams
• Provide training to distributors’ service/technical staff on how to identify and resolve issues, repairs, etc. specifically for our product range
• Provide training to distributors on how to instruct customers about process, usage, and maintenance
• Manage and resolve distributors concerns and issues in a timely manner; communicate and document progress to distributors and relevant company employees
• Develop positive and professional relationships with channel partners and service providers
• Develop knowledge of all solar products and systems that we manufacture
• Complete quality assurance inspections, documenting corrective actions, and ensuring completion of corrective items within reasonable timelines
• Maintain compliance with all Safety policies and practices

POSITION REQUIREMENTS:

• A Bachelor’s degree in an engineering of mechanical, electronic or related field
• Formal training in Solar installation
• At least a T1 ERC Certificate
• Electrician license is preferred
• Must be willing to travel for some projects to some possibly unfavorable locations;
• Proficiency in MS Office
• Very strong organizational and communication skills (both verbal and written)
• Able to work an adjusting schedule

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Responsibilities:

• Provide Financial Management of the Programme in order to ensure effective, efficient and well controlled Programme implementation.
• Provide financial management of the financial operations of the Programme.
• Ensure timely, quality and accurate programme financial reports ensuring that all reports are submitted to management by the 5th of every month.
• Preparation and submission of timely, quality and accurate donor financial reports in the recommended donor formats ensuring that these are submitted to the management for review by the 10th of the month following every quarter.
• Ensure maintenance of filing systems to ensure adequate documentation of all financial processes of the Programme.
• Ensure proper, appropriate and functional financial controls are in place both at the field and Head Office.
• Prepare, monitor and analyze Programme and activity budgets including the use of profit and loss statements for the Programme and for specific activities as required
• Providing financial advisory and recommendations to the Programme Manager and Field Team on budget expenditures, financial management and cash flows.
• Monitor expenditures to ensure that funds are utilized appropriately and within the budgets.
• Ensure that adequate financing is available for financial operations and that all external loans are adequately managed, paid and documented.
• Ensuring that all Cash and Bank Record-keeping and Reconciliations are timely, accurate, approved and well documented.
• Post the Cash and Bank Payment Vouchers on continuing basis into the Accounting System using the correct account codes to enable expense tracking.
• Obtain the Cash Statements for all existing Cash Fund from the Accounting System by last day of every month and generate the Cash Reconciliation Statement by the 5th day of the following month.
• Obtain the Bank Statements for the Programme bank accounts as at the last day of every month and generate the Bank Reconciliations Statements by the 5th day of the following month.
• Ensure that all Cash and Bank Reconciliations are accurate, approved and securely filed.
• Ensure that Cash and Bank records including hard and soft copy are cohesive, secure, updated and organized.
• Provide comprehensive Supplier Management to the Programme suppliers including farmers, ensuring that these are adequately monitored, documented, approved and timely paid.
• Ensure that the request for Supplier Statements is done by 1st of every month where required.
• Ensure to reconcile the supplier statements in the ERP by the 5th of every month with the supplier’s records.
• Generate the ageing analysis for Head of Finance and HR by the 5th of every month
• Ensure that complete and correct documentation is available and attached to the Requisition Form ahead of payment approval including the Delivery Notes, Invoices, GRNs, Contracts, LPOs, as required.
• Review supplier cheques and attach photocopy of signed cheques to the documentation
• Provide Debtor Management to the Programme suppliers including farmers, ensuring that these are adequately monitored, documented, approved and timely paid.
• Ensure that Customer Invoices are prepared and sent out timely to avoid delay in payment collection.
• Regularly follow up on all slow payers to encourage payment.

In the event of debtor disputes, follow up on the payment of any undisputed amounts to maintain your cash flow while you resolve the issue.

Requirements:

• Bachelor degree in B. Com, Financial Management, Accounting Degree
• CPA-K
• A Master Degree in related areas would be an added advantage
• At least four years of experience managing projects that involve food security, farmer mobilization, and community development is required.
• Knowledge in Monitoring, Evaluation and Learning including the development and implementation of M, E&L tools and systems is required.
• Knowledge of the opportunities and challenges by famers in rural communities in Kenya is preferred.
• Prior programme coordination experience is preferred.
• Experience in Private Sector is an advantage
• Experience managing field team is preferred.
• Additional training in Project Management and/or Monitoring and Evaluation is an added advantage