Vacancies at Kenya Tea Development Agency (MS) Ltd

Main Duties and Responsibilities

The duties and responsibilities are:

Operational Roles and Responsibilities

•  Handling external and internal communication directed to the General Manager;
•  Ensuring effective management of the General Managers diary and booking appointments for and on behalf
•  Supervising the support staff assigned to the General Manager
•  Organizing meetings and ensure the General Manager is well prepared for meetings;
•  Provide logistical support at various functions as assigned;
•  Maintain a proper document handling system in the office by keeping an efficient filing and retrieval system;
•  Attend to inquiries and liaise with the appropriate staff as necessary to ensure that needs are satisfactorily attended to;
•  Ensure the efficient and effective flow of communication between the office and customers, senior managers and other staff as appropriate;
•  Carrying out clerical duties e.g. filing and photocopying.
•  Perform any other relevant duties that may be assigned.

Knowledge and Skills Required:

• The job holder must possess:
•  Bachelor’s degree in Business Administration or other related course;
•  Minimum two (2) year experience;
•  Must possess a high degree of confidentiality
•  Must demonstrate high integrity and ethical practice;
•  Must demonstrate ability to work independently with minimum supervision;
•  Must be a team player who is able to work cordially in teams;
•  Must demonstrate ability to multitask;
•  Must demonstrate commitment to operational effectiveness;
•  Should have ability to solve problems by applying relevant business knowledge;
•  Should demonstrate professional expertise in the relevant work area;
•  Must have the ability to communicate for both written and oral communication;
•  Must be able to work under pressure;
•  Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals;
•  Must have knowledge in use of MS office packages.

go to method of application »

Main Duties and Responsibilities

•  Ensuring sound maintenance of network system as per set standards,
•  Controlling the accessibility of the data in the network,
•  Providing support services to network users as and when required,
•  Monitoring and reporting any major malfunction of the network system,
•  Ensuring safe custody of equipment and network systems,
•  Participating in network planning, design, development, deployment, and modification,
•  Performing preventive maintenance to ensure maximum uptime,
•  Enforcing of set policies regarding network usage and security,
•  Evaluating and identifying effectiveness of current architecture, business security issues, loopholes and escalate for remedial action,
•  Monitoring and analyze existing Intrusion Detection Systems to identify security issues and recommend areas of update,
•  Identifying potential threats, weaknesses and implement mitigation protocols for the data center,
•  Ensuring the integrity and protection of networks, systems, and applications by technical enforcement of organizational security policies,
•  Carrying out systems backup,
•  Maintaining the TOS and giving support to users,
•  Preparing incidents reports and maintaining current knowledge base of relevant scenarios in the security field,
•  Performing any other relevant duties that may be assigned by the supervisor.

Knowledge and Skills Required:
The Job holder must possess the following;

•  Bachelor of Science, ICT or its equivalent
•  Minimum of five (5) years in a dynamic business entity
•  Membership to CSK will be an added advantage
•  Related certification in Information and Community Technology from accredited institutions
•  Must demonstrate high integrity and ethical practice
•  Must demonstrate ability to execute work assigned with minimum supervision
•  Must be a team player who is able to work cordially in teams
•  Must demonstrate ability to multitask.
•  Should have ability to solve problems by applying relevant knowledge
•  Must have the ability to communicate for both written and oral communication
•  Must be able to work under pressure
•  Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
•  Must be able to deliver targets, and a good planner who pays attention to detail
•  Must have knowledge in use of MS office packages

go to method of application »

Main Duties and Responsibilities
 The duties and responsibilities are as follows:

•  Keying of original source documents like i.e. Manifest, Release Orders into Kwatos & ICMS and Terminal Operating System,
•  Adhere to all port policies, procedures and security protocols
•  Receiving of all types of cargo in the system,
•  Issuing of verification memos, proforma invoices and receipts
•  Issuing of gate passes and final release orders,
•  Providing over-the-counter enquiries on cargo positions and other related queries,
•  Cargo stock control, management and reconciliations,
•  Issuing loading and offloading instruction in documentation,
•  Ensuring safe custody of accountable documents,
•  Reconciling physical cargo and system records,
•  Double checking of all accountable documents before releasing cargo,
•  Performing any other duties as may be assigned from time to time.

Knowledge and Skills Required:
 The job holder must possess;

•  Diploma in Business, Logistics, Transport, Warehousing, Clearing & Forwarding or other related fields.
•  Two (2) years relevant experience.
•  Proficient in use of Terminal Operating System, Excel, Ms Word, Kwatos & ICMS.
•  Attention to detail and a team player.
•  Excellent communication and interpersonal skills.

go to method of application »

Main Duties and Responsibilities

•  Ensuring accurate records of all cargo received by inspecting, weighing, and stacking to the required standard and issuing arrival advises to clients,
•  Verifying of release documents, inspection and weighment of cargo before dispatch to clients,
•  Updating of incoming/ outgoing cargo into the TOS and generating reports,
•  Ensuring that all staff attendance registers are up to date and carrying out daily review of casuals’ recruitment based on volumes,
•  Carrying out daily inspection of the warehouse, enforcing safety regulations and protocols within the warehouse,
•  Ensuring all warehouse equipment are properly used and maintained as per the user’s manual and the servicing schedule, and all equipment breakdown are reported and handled in a timely manner,
•  Supervising and motivating staff, all while maintaining staff discipline,
•  Raising OT requests and forwarding for approval,
•  Custodian of the warehouse keys, ensuring timely opening and closing of the warehouse,
•  Ensuring maximum utilization of company resources at warehouse,
•  Generating and submission of accurate, timely and relevant reports,
•  Ensuring continuous process improvement of services,
•  Ensuring customer satisfaction for the consumers of the services offered by the department,
•  Performing any other duties as may be assigned from time to time.

Knowledge and Skills Required:
The job holder must possess:

•  Bachelor’s degree in Business Related field.
•  Minimum of five (5) years of experience in a similar role
•  Diploma in Clearing & Forwarding and Warehousing
•  Must demonstrate high integrity and ethical practice
•  Knowledge of warehouse management system and inventory system will be an added advantage
•  Must be a team player who is able to work cordially in teams
•  Must demonstrate ability to multitask.
•  Must demonstrate commitment to operational effectiveness
•  Should have ability to solve problems by applying relevant business knowledge
•  Must have the ability to communicate for both written and oral communication
•  Must be able to work under pressure
•  Must have knowledge in use of MS office packages

go to method of application »

Main Duties and Responsibilities

•  Ensuring efficient traffic flow within the port by preparing port activity plans & schedules,
•  Preparing documentation at the Port for smooth transfer of cargo to CLC,
•  Collecting KPA invoices for settlement and organizing for KPA gate pass through kwatos and ICMS,
•  Coordinating movement of cargo in liaison with transporters,
•  Attending to port related queries and providing up to date information in regards to cargo movement from port to yard,
•  Assisting port assistants in following up cargo movement from port to yard,
•  Reconciliation of cargo transfers and ensuring safety and security of cargo,
•  Taking charge of staff administration in the section including shifts, leave scheduling and performance matters,
•  Updating clients on real time basis on their cargo status,
•  Controlling and approving fuel, flexi and overtime,
•  Adhering to all relevant documentation for transfer of containers/cargo as required by KPA, KRA and other government agencies,
•  Overseeing billings from ICD and liaising with Accounts Payable Officers at CLC for payment, reconciliations, and claims and follow up,
•  Preparing daily port activity reports and circulate to management,
•  Ensuring adherence to statutory requirements for cargo release at the port,
•  Ensuring compliance with OHSE requirements by all staff working in the department,
•  Providing prompt and accurate documentation of cargo movement as per approved procedures and policies,
•  Liaise with shipping companies, customs authorities, port workers, and other stakeholders
•  Assist in the development of the port’s annual budget,
•  Monitor expenses and ensure cost-effective operations
•  Performing any other duties as may be assigned from time to time.

Knowledge and Skills Required:
The job holder must possess;

•  Bachelor’s degree in a business-related field in Freight Management / Logistics) or equivalent,
•  Diploma in Clearing and Forwarding,
•  Minimum of 5 years of experience in port operations,
•  Knowledge in Kwatos and ICMS is an added advantage,
•  Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector,
•  Should have strong analytical and be result oriented,
•  Must have high standards of integrity and ethical practice,
•  Must be capable of functioning effectively both as a team player and a team leader,
•  Should have problem solving and decision-making abilities,
•  Should demonstrate ability to identify and respond to risk areas within the department,
•  Should have effective people management and conflict resolution skills