Vacancies at National Authority for the Campaign Against Alcohol and Drug Abuse (NACADA)

Job Purpose

Responsible for collection, analysis and dissemination of data on Alcohol and Drug Abuse (ADA); development of standards and licensing; showcasing best practice in the management of rehabilitation facilities; formulation and implementation of capacity development programs and advocacy initiatives as well as ensuring compliance and enforcement in matters related to Alcohol and Drug Abuse

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Preparing raw data for research papers;
• Identifying research problems and gaps;
• Collecting, collating and analyzing data from the field;
• Collecting alcohol and drug-related data to meet the Authority’s reporting obligations;
• Preparing research papers and proposals;
• Assisting in conducting research on levels of alcoholic drinks and related deaths;
• Conducting research on alcohol and drug abuse;
• Generating and identifying research intelligence to inform policy.
• Assisting in developing and reviewing Standards and Guidelines;
• Implementing, maintaining and updating licensing control systems and database;
• Assisting in conducting inspection and accreditation of rehabilitation facilities;
• Assisting in issuing of licenses to manufacturers, importers, exporters and accreditation of rehabilitation facilities;
• Keeping appropriate clients’ records at the model facilities.
• Participating in development, review and implementation of national policies on Alcohol and Drug Abuse;
• Assisting in drafting policy briefs and report writing;
• Assisting in creating awareness on policies;
• Supporting identification of policy gaps at national and County levels;
• Assisting in conducting surveys to assess implementation of policies.
• Assisting in the implementation of capacity building programs on demand and supply reduction;
• Conducting trainings relating to demand and supply reduction;
• Providing assistance in development and review of training, information, education and communication materials;
• Developing a database for professionals in demand and supply reduction;
• Supporting the monitoring and implementation of training and capacity development initiatives;
• Providing support in preparing reports, concept notes, proposal writing and presentations.
• Carrying out public advocacy campaigns on alcohol and drug abuse prevention;
• Providing assistance in the creation of awareness on alcohol and drug abuse;
• Providing support in preparing reports, concept notes,
• proposal writing and presentations;
• Maintaining a database for stakeholders and partners;
• Providing assistance in development of advocacy strategies.
• Assisting in preparing and maintaining an up-to-date database for manufacturers, exporters, importers, dealers, distributors and sellers of alcohol;
• Capturing compliance data and preparing reports for information and decision making;
• Carrying out compliance checks on alcoholic drinks outlets for manufacturers, exporters, importers, dealers, distributors and sellers;
• Assisting in the development of compliance checklist and tools;
• Compiling and documenting complaints arising from inspections;
• Undertaking quarterly routine compliance checks of rehabilitation facilities in the country
• Undertaking regular enforcement checks on alcohol outlets and rehabilitation facilities for non-compliance;
• Assisting in preparation and maintenance of an up-to-date database on enforcement activities;
• Keeping statistics and incidences of levels of alcoholic drinks consumption;
• Investigating complaints and prosecuting where applicable;
• Making arrests of non-compliant persons and facilities; and
• Information and intelligence gathering on matters related to alcohol and drug abuse in the Country.

Job Dimensions

Financial Responsibility

• N/A

Responsibility for Physical Assets

• Overall responsibility for laptops, desktops, printers, office equipment (printer, telephone) and furniture (table, cabinets and seats) of the Department.

Decision Making / Job Influence

• N/A

Working Conditions

• Office setting compliant with OSHA.
• Enhanced working relationship with other employees.
• Periodic national travels.
• Medical cover for self and family up to a maximum of four (4) dependents.
• Group Accident cover and life insurance.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic and professional qualifications

Bachelor’s degree in Economics, Statistics, Public Health, Biochemistry, Epidemiology, Community Health, Medical Sciences, Library and Information Science from a recognized institution;

Other Requirements

• Computer literacy;
• Meets the requirements of Chapter Six of the Constitution of Kenya on Leadership and Integrity.

Competencies and Skills

• Analytical skills
• Strong presentation skills
• Public speaking skills
• Excellent report writing skills
• Effective communication skills

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Job Purpose

• Responsible for providing front office service and management of a given office in terms of diary, travel, visitors and hospitality service delivery.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities
N/A

Operational Responsibilities / Tasks

• Attending to visitors/clients;
• Handling telephone calls and enquiries;
• Handling customer inquiries and complaints;
• Ensuring security of office records, equipment and documents;
• Ensuring confidentiality of office information;
• Record keeping for correspondences;
• Managing office protocol and etiquette;
• Managing petty cash for the respective office;
• Maintaining an up-to-date file movement register;
• Coordinating the general administration of the respective office;
• Coordinating schedule of meetings and appointments for the respective office;
• Coordinating appointments and travel itineraries for the respective office;
• Drafting and maintaining routine correspondences for the office;
• Drafting minutes during general meetings; and
• Ensuring security, integrity and confidentiality of data.

Job Dimensions

Financial Responsibility

• N/A

Responsibility for Physical Assets

• Overall responsibility for laptops, desktops, printers, office equipment (printer, telephone) and furniture (table, cabinets and seats) of the Department.

Decision Making / Job Influence

• N/A

Working Conditions

• Office setting compliant with OSHA.
• Enhanced working relationship with other employees.
• Periodic national travels.
• Medical cover for self and family up to a maximum of four (4) dependents.
• Group Accident cover and life insurance.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic and professional qualifications

• Bachelor’s Degree in Secretarial Studies, Business Administration, Business Management or Office Management from a recognized institution;
• Passed the following examinations from the Kenya National Examinations
  • Council (KNEC):
  • Typewriting III (Minimum 50 w.p.m.);
  • Shorthand III (110 w.p.m);
  • Business English III;
  • Office Management III/Office Administration and Management III;
  • Secretarial Duties II;
  • Commerce II.

OR

• Diploma in Secretarial Studies from the Kenya National Examinations Council.

Previous relevant work experience required

• N/A

Other Requirements

• Supervisory Course lasting not less than two (2) weeks from a recognized institution;
• Computer literacy; and
• Meets the requirements of Chapter Six of the Constitution of Kenya on Leadership and Integrity.

Competencies and Skills

• Interpersonal Skills
• Excellent report writing skills
• Effective communication skills

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Job Purpose

• Responsible for all matters relating to efficient and effective utilization of the Authority’s financial resources by implementing accounting policies, systems and procedures; and report on financial performance of an organization.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Preparing Payment vouchers and Staff Imprests in accordance with the laid down financial procedures, policies and regulations;
• Receiving and issue of receipts to for all payments received from customers
• Undertaking of cash collections and banking balancing and reconciling cash books on daily basis including balancing and reconciling cash books on daily basis;
• Verifying posting of payments and receipts in the cashbook for accuracy;
• Providing safe custody of payment vouchers and approved journal and keeping safe custody of all accountable documents;
• Preparing and updating creditor, debtors and general ledgers;
• Ensuring statutory deductions are remitted on time;
• Maintaining and updating the Authority vote book;
• Preparing Bank Reconciliation statements;
• Assist in the budget making process and during revision of the same as per work plan;
• Making petty cash payments and reimbursements after receipt of approvals;
• Review monthly, quarterly and annual management reports;
• Review vote book entries and undertake monthly variance analysis;
• Processing imprests and travel advances for staff; and
• Receiving and issue of receipts to for all payments received from customers.

Job Dimensions

Financial Responsibility

• N/A

Responsibility for Physical Assets

• Overall responsibility for laptops, desktops, printers, office equipment (printer, telephone)
• and furniture (table, cabinets and seats) of the Department.

Decision Making / Job Influence

• N/A

Working Conditions

• Office setting compliant with OSHA.
• Enhanced working relationship with other employees.
• Periodic national travels.
• Medical cover for self and family up to a maximum of four (4) dependents.
• Group Accident cover and life insurance.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic and professional qualifications

• Bachelor’s Degree in Commerce, Business Management, Business Administration (Accounting or Finance) from a recognized institution; and
• Passed Part III Certified Public Accountant (CPA) Examination.

Previous relevant work experience required

• N/A

Other Requirements

• Registered with a professional body;
• Computer literacy; and
• Fulfilled the requirements of Chapter Six of the Constitution.

Competencies and Skills

• Analytical skills
• Strong presentation skills
• Public speaking skills
• Excellent report writing skills
• Effective communication skills

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Job Purpose

• Responsible for enhancing corporate brand, image and visibility, creating, and sustaining goodwill and mutual understanding between the Authority and its publics.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Providing input in the development and implementation of communication policies, strategies, campaigns and departmental plans;
• Undertaking internal communication through designated channels;
• Participating in corporate activities and events;
• Carrying out print and social media monitoring;
• Assisting in media creation for media supplements, media appearances, documentaries, press releases and features;
• Implementing of the brand identity manual;
• Assisting in maintaining of customer and stakeholders’ database;
• Assisting in editing and designing of Authority articles and advertisement;
• Gathering and collating content for Authority’s newsletter, brochures and fliers;
• Assisting in the management of media customer complaints and queries;
• Assisting in updating and managing the website and social media; and
• Maintaining a register of customer complaints and queries.

Job Dimensions

Financial Responsibility

• N/A

Responsibility for Physical Assets

• Overall responsibility for laptops, desktops, printers, office equipment (printer, telephone)
• and furniture (table, cabinets and seats) of the Department.

Decision Making / Job Influence

• N/A

Working Conditions

• Office setting compliant with OSHA.
• Enhanced working relationship with other employees.
• Periodic national travels.
• Medical cover for self and family up to a maximum of four (4) dependents.
• Group Accident cover and life insurance.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic and professional qualifications

• Bachelor’s degree in Journalism and Mass Communication, Public Relations, Communication Studies or Mass Communication from a recognized institution.

Previous relevant work experience required

• N/A

Other Requirements

• Professional membership in good standing where applicable;
• Computer literacy; and
• Fulfills the requirements of chapter six of the constitution.

Competencies and Skills

• Analytical skills
• Strong presentation skills
• Public speaking skills
• Excellent report writing skills
• Effective communication skills

go to method of application »

Job Purpose

Responsible for ensuring security and safety of all records, documents and files.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

• N/A

Operational Responsibilities / Tasks

• Drafting records management policies and procedures;
• Ensuring compliance with the records management policies, procedures and governing laws and regulations;
• Developing mail management procedures and file classification and indexing schedule;
• Preserving records as per the governing regulations and laws;
• Ensuring security of files, records and documents;
• Developing records appraisal, retention and disposal schedules in accordance with relevant National Archives regulations and guidelines;
• Carrying out classification and indexing of files and records;
• Receiving, sorting and dispatching of incoming and outgoing mails and maintaining related registers;
• Undertaking appraisal of files as per the policies and procedures;
• Implementing and managing an electronic document management system;
• Maintain an easy file retrieval filing system;
• Ensuring proper handling of documents, pending correspondences and bring ups;
• Preparing disposal schedules in accordance with relevant National Archives guidelines and regulations; and
• Maintaining, verifying and evaluating existing records management systems.

Job Dimensions

Financial Responsibility

• N/A

Responsibility for Physical Assets

• Overall responsibility for laptops, desktops, printers, office equipment (printer, telephone)
• and furniture (table, cabinets and seats) of the Department.

Decision Making / Job Influence

• N/A

Working Conditions

• Office setting compliant with OSHA.
• Enhanced working relationship with other employees.
• Periodic national travels.
• Medical cover for self and family up to a maximum of four (4) dependents.
• Group Accident cover and life insurance.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic and professional qualifications

• Bachelor’s Degree in Information Science, Records Management and Information Technology, Library Science, Archives and Records Management from a recognized institution.

OR

• Diploma in Information Science, Records Management and Information Technology, Library Science, Archives and Records Management from a recognized institution with five (5) years’ experience in records management.

Previous relevant work experience required

• N/A

Other Requirements

• Computer literacy; and
• Fulfills the requirements of Chapter Six of the Constitution.

Competencies and Skills

• Interpersonal Skills
• Excellent report writing skills
• Effective communication skills