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  • Posted: Jul 5, 2024
    Deadline: Aug 31, 2024
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    Shelter Afrique is the only pan-African finance institution that exclusively supports the development of the housing and real estate sector in Africa.
    Read more about this company

     

    Assistant Legal Officer

    Job Purpose

    The Legal Services Department (LSD) provides legal services to the Company to protect the Company’s interests in all its transactions with external parties, reduce legal and litigation risk, and ultimately financial loss.

    Key Responsibilities

    • To primarily support business development and investor engagement through drafting, reviewing, and engrossing legal agreements e.g. facility agreements, addendums, security agreements, inter-lender agreements, fundraising agreements, memoranda of understanding, etc.
    • To attend and participate in working groups.
    • To oversee the compilation of conditions precedent and clearance of disbursement.
    • To facilitate engagement of external counsel through drafting and reviewing of instruction letters, engagement letters, non-disclosure agreements, etc.
    • To oversee contract management in the Company and compile a performance report every quarter.
    • To offer legal advisory to the Loans Committee, affiliate entities of the Company, and the various departments as may be deemed appropriate.
    • To assist in the preparation of weekly departmental plans, and meeting agendas, drafting periodic reports, and handling of department operations.
    • To participate in any internal committees, either ad-hoc or substantive as may be required.
    • To oversee and coordinate the release and/or discharge of securities advanced by the
    • Company either to borrowers or employees and handling of other conveyance documents.
    • Case management of assigned files.
    • Other duties as may be assigned.

    Qualifications

    • Academic & Professional qualifications required to perform effectively in this role
    • Minimum of bachelor’s degree in law (LLB) and postgraduate diploma in law.
    • Licensed to practice law as an Advocate of the High Court of Kenya.
    • Minimum of 3 years work experience.
    • Must have knowledge in use of MS office packages including excel, word, Oracle.
    • Must have good Customer service attitude
    • Must demonstrate ability to work independently with minimum supervision
    • Ability to work collaboratively in a team and adapt to a fast-paced environment.

    go to method of application »

    Administrative Assistant

    Job Purpose

    The Administrative Assistant will provide the full range of administrative support to ensure the efficient operation of the Head Office. This role involves performing a variety of tasks including managing communication, scheduling meetings, handling correspondence, and maintaining office supplies. The Administrative Assistant will work closely with Head office staff to support the overall objectives of the organization.

    Key Responsibilities

    Head Office Management:

    • Maintain and organize office operations and procedures.
    • Order and manage office supplies and equipment.
    • Prepare Purchase Requests in oracle and Purchase Orders as per policy.
    • Ensure the office environment is tidy, functional, and conducive to productivity.

    Travel Management:

    • Schedule travel and flight bookings for staff.
    • Manage SLA (Service Level Agreements) with Vendors.
    • Arrange feedback meetings with vendors.
    • Ensure the best ticket prices are obtained.

    Records Management:

    • Maintain electronic and paper filing systems.
    • Ensure the confidentiality and security of sensitive information.
    • Receive and sort daily mail and maintain a central register for ShafDB and ensure all external correspondence are centrally received and filed to ensure an accurate records are maintained.

    Support Services:

    • Assist in the coordination of regularly scheduled reports eg BTOR.
    • Custodian of departmental meetings/ minutes taking
    • Handle administrative requests and queries from staff members.

    Event Planning:

    • Assist in planning and organizing company events, meetings, and conferences.
    • Coordinate logistics, including venue, catering, and materials.
    • Manage all meeting rooms including receiving bookings and allocating meeting rooms for specific meetings.

    Financial Administration:

    • Assist in processing of invoices/ delivery notes for payment processing.
    • Provide any other office administration duties when called upon.

    Qualifications

    • Bachelor’s degree in Business Administration or any other related degree.
    • Two (2) years’ work experience in a Banking/Development Finance institution.
    • Knowledge of administrative and clerical procedures and systems such as managing files and records and other office procedures
    • Must have knowledge in use of MS office packages including excel, word, Oracle.
    • Must have good Customer service attitude
    • Must demonstrate ability to work independently with minimum supervision
    • Ability to work collaboratively in a team and adapt to a fast-paced environment.

    Method of Application

    Applicants are invited to send a letter of motivation illustrating their suitability in relation to the qualifications listed and their detailed curriculum vitae to the following address: hr@shelterafrique.org.

    Applicants must indicate the position for which they have applied in the subject line of their email.

    The deadline for submission is 31st AUGUST 2024.

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