Vacancies at United Nations International Children's Emergency Fund (UNICEF)

How can you make a difference?

Provide technical lead in reports development and consolidation, editing and quality assurance of reports in addition to reinforcing staff capacity in results-based reporting, including financial reporting. Please find attached TORsTerms of Reference - Donor Reporting Consultant KCO rev jl.docx

To qualify as an advocate for every child you will have…

• An advanced University Degree in development and/or social sciences or related technical field is required
• Minimum of 5 years of related work experience in proposal development and reports writing is required.
• Good understanding of UNICEF programming. Previous experience with Donor Relations and Reporting work with UNICEF country offices is an asset.
• Ability to support the translation of analytical findings and evidence into a cohesive narrative.
• Excellent oral and written communication and report writing skills in English.
• Demonstrated capacity in M&E and budgeting for large-scale programs or emergency programming an asset
• Excellent ability to collect, treat and analyze data. Advanced computer literacy expected in Word, Excel and Power Point.
• Fluency in English is required

Closing date: 18 May 2022

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How can you make a difference?

Under the guidance and supervision of the Chief of Planning, Monitoring & Evaluation (P4), the Research and Evaluation (R&E) Officer P2 will provide support to and facilitate the monitoring, evaluation, and reporting functions for the country office. This will be done in close collaboration with other members of the PM&E section – PME Specialist, Partnerships Specialist, PM&E Officers in Field Offices, and programme officers and specialists across the different offices in Somalia and the UNICEF Somalia Support Centre (Nairobi) and others under operations for HACT and Budget.

Key functions, accountabilities, and related duties/tasks:

Support implementation of evaluations, Research and Surveys

• Draft and/or develop terms of reference for external consultants and initiate the recruitment process to ensure the timely selection and recruitment of evaluators. Manage the various processes of assessing and/or selecting consultant and evaluation teams to facilitate the recruitment/selection process
• Organize materials, briefings and all required administrative arrangements to ensure external consultants are provided appropriate and comprehensive information to start and continue effectively and efficiently the conduct of evaluations.
• Keep abreast of evaluation progress to proactively meet the evaluators’ need for information or other related issues to ensure delivery of results as scheduled and allocated.
• Support the evaluation budget preparation. Monitor and verify the use of resources for compliance with approved allocation/goals, organizational rules, regulations/procedures and donor commitments, standards of accountability and integrity. Report on critical issues/findings to ensure timely resolution by management/stakeholders. Follow up on unresolved issues to ensure resolution.
• Collect and maintain roster of qualified evaluators and firms, ensure continued update, verification and quality assessment of their suitability for evaluation projects. Develop and maintain an effective system for dissemination of the roster for easy access.
• Prepare timely analytical documents highlighting critical areas for management progress monitoring, oversight and action.
• Support the Multi Cluster Indicator Survey for Somalia

Support to the preparation of the integrated monitoring and evaluation plan (IMEP), Dissemination and follow up of evaluations

• Provide technical and operational support throughout the evaluation process by executing/administering a variety of technical, operational and administrative transactions, preparing related materials/documentations and complying with organizational processes and management systems, to support evaluation results-based planning (RBM) and monitoring and assessing results.
• Prepare required documentations/materials/data to facilitate evaluation planning, implementation and reporting.
• Consult stakeholders to seek clarification and/or validate findings from draft and final evaluation reports and report on feedback to facilitate timely action.
• Upload/disseminate completed evaluation reports into Global Evaluation Data base to allow global sharing and final quality review.
• Upload each approved management response in the tracking systems and monitor quarterly update and produce analytical reports for management action and decision on implementation of evaluation agreed actions/recommendations.
• Actively follow up with stakeholders on the implementation of evaluation results. Provide appropriate technical support to facilitate implementation and/or report to relevant stakeholders to ensure time action to ensure the implementation of evaluation results.

Support for Programme performance planning and monitoring

• Provide technical support as necessary to the process of developing and monitoring Annual Work Plans, including reporting on progress of the equity and gender marker as outlined in the Programme Policy and Procedures Guidance
• Provide technical support as necessary in organizing and managing annual/mid-year/mid-term/end term country programme reviews ensuring consistency with objectives and goals set out in the CPD and contribute to the Annual Management Plan.
• Monitor follow-up actions based on management decisions resulting from Country Office performance monitoring and evaluation.
• Support the programme components to effectively monitor and report on the intersectoral programme results, cross sectoral programme component results and field office results to facilitate programme coherence and convergence where appropriate. 
• Contribute to development of programme monitoring framework including technical backstopping to the field team for convergent programming.
• Provide technical support to programme sections to effectively monitor and report on the intersectoral programme results.
• Support data analysis and use, including data from routine programme monitoring

Networking and partnership building

• Provide technical and operational support to a wide range of stakeholders and evaluators on UNICEF and UNEG policies, practices, standards and norms.
• Build and sustain effective close working partnerships with government counterparts and national stakeholders through active sharing of information and knowledge to facilitate evaluation and build their capacity for evaluation planning and implementation.
• Participate in appropriate inter-agency (UNCT) meetings/events on evaluations to collaborate with inter-agency partners/colleagues on UNDAF operational planning and preparation and to integrate and harmonize UNICEF position and strategies with the UNDAF development and planning process

Reporting, knowledge management and capacity building

• Provide support to ensure that the internal and external partners (Regional Office, HQ,) regularly receive up-to-date and accurate information on the programme results produced by the Country Office.
• Analyze monitoring and key programme performance indicators, to support the PM&E Section and Front Office in preparation of professional inputs to management reports including the RAM, Summary narrative, as well as reporting on SMQs and KPIs among others.
• Provide regular updates to the UNICEF monitoring/reporting platforms (RAM etc) as well as on ad hoc requests from the Regional Office/HQ, and support programme sections in RAM-related and InSight related reporting.
• Provide guidance and quality assurance to programme documents in line with RBM principles, with emphasis on equity and gender considerations.
• Identify, capture, synthesize and share lessons learned from evaluations for integration into broader knowledge development planning and management efforts.
• Research and report on best and cutting-edge practices for development planning of knowledge products and systems for evaluations.
• Participate as resource person in capacity building initiatives to enhance the competencies of clients/stakeholders.

To qualify as an advocate for every child you will have

• A University Degree in economics, psychology, sociology, education or other social science field is required
• A minimum of 2 years of professional experience in social development analysis and programming at the international and/or in a developing country is required. Relevant experience in program/project monitoring and evaluation in a UN system agency or organization is an asset.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Closing date: 17 May 2022

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How can you make a difference?

Under the general supervision of the Deputy Representative Operations, manages the administrative, financial and accounting functions of the country office. As the manager and functional expert of administration, finance and accounts in a large country office, the incumbent is accountable for provision of managerial leadership and policy guidance for achievement of effective financial and administrative management and staff capacity development ensuring that the office's administrative operations and services as well as management of funds and accounts are in compliance with the organization's policies, procedures, rules and regulations. 

Summary of key functions/accountabilities:

• Responsible for timely and cost-effective provision of basic office services including space management (offices and guesthouses), USSC in Nairobi, equipment, communications, travel and transport, conference, document reproduction, mail and delivery, local procurement and bill payments of utilities and admin services. Negotiates and oversees matters relating to office premises, utilities and services with vendors and agencies. Ensures continuous improvement in administrative support and office services for enhanced quality, efficiency and cost effectiveness.
• Responsible for appropriate, accurate and timely processing and recording of expenditures and disbursements (e.g. MIP, rental payments, trips, pension fund, insurance, direct cash transfers etc), in the VISION system, in accordance with established rules and regulations. Also ensures adequate monitoring and recovery of advances and accounts receivable, and timely clearing of GL accounts as necessary.
• Oversees administrative and financial management support and services to Zone offices and sub-offices including management of guesthouses and guesthouse budget.
• Monitors and evaluates systems, procedures and compliance with rules and regulations at the CO and in Zone offices and sub-offices and makes appropriate recommendations.
• Advises and updates staff on administrative policies, procedures, rules and regulations, providing authoritative advice and administrative support.  Decides on the appropriate application and interpretation of administrative rules, regulations, policies and procedures.  Ensures arriving and departing staff are briefed on administrative procedures and requirements.
• Reviews internal controls for compliance with UNICEF policies, systems and procedures, ensuring accuracy, promptness and appropriateness of information. Responsible to ensure that table of authority is updated regularly and there are no conflicts in segregation of duties.
• Briefs/Trains the staff on the application and interpretation of UN/UNICEF accounting and financial policies, regulations, procedures, and delegation of authority.
• Manages the operations budget in close coordination with the Chief of Operations to ensure that objectives are realized for smooth operations of the Country Office/sub-office, where applicable. Prepares estimates on office premises, guesthouse expenses, admin supplies and equipment requirements and coordinates operations budget preparation purposes ensuring adequate support to zone offices. Monitors and controls the administrative budget.
• Manages bank accounts in accordance with UN/UNICEF financial rules and regulations and local banking practices. Forecasts liquidity and monitors the cash position. Supervises reconciliation of bank statements, keeps abreast of all procedures and regulations regarding the maintenance of bank accounts, exchange and interest rates, etc. Responsible for the safekeeping of cash and cheques.
• Develops and maintains effective working relations with other agencies, local authorities and implementing partners relating to administrative and financial matters for enhancement of information exchange, collaboration, and harmonization.
• Supports the Inter-Agency Operations Management Team's approaches for enhancing UN common services to attain efficiencies and effectiveness. And, represents UNICEF in the inter-agency Common Services Management Team and Inter-agency Budget Management Committee.
• Develops training programmes to enhance effective performance and efficiency in areas of admin and financial services.  Organizes innovative staff learning and development programme activities for staff capacity building. Provides coaching and counselling to the staff on performance enhancement/ development. 
• Coordinates with the Regional Office and HQ Divisions to support policy reform in the functional areas and makes substantive recommendations on the improvement of systems and internal controls, planning, restructuring, and resolution of sensitive issue.
• Manages and controls Assets (non-expendable properties), its utilization and disposal in accordance with IPSAS rules. Ensures the safekeeping, annual physical inventory, including cost analysis and recommends replacement/disposal of administrative equipment and supplies. Ensures appropriate follow-up and timely action on PSB decisions.
• Provides oversight and operational management to the USSC office in Nairobi, Kenya.

To qualify as an advocate for every child you will have

• Advanced university degree in Business Administration or a related field with solid academic background in Accounting and Finance.
• Eight years of progressively responsible professional work experience in finance management and office administration, some of which should be at the international level.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

Closing date: 17 May 2022