Vacancies at United States International University - USIU Africa

Job Purpose

• The role provides strategic professional advice and comprehensive executive support to the Vice-Chancellor (VC) in the execution of key responsibilities which form the overall mandate of the university. This includes building and maintaining multidisciplinary people relationships to enable collaborative working with the faculty, management, students, and staff to advance USIU-Africa’s mission and vision.

Key Responsibilities and Tasks

• Acts as an advisor to the VC and management team and assists the VC in facilitating effective decision making.
• Coordinates high-level meetings – Management Board, University Council and executes strategic and tactical initiatives arising thereon with regards to internal and external communications and interacting with Council members.
• Collaborates with Divisional Heads in enhancing working relationships with the VCs Office in such critical areas as team management, meeting preparation and strategic lead on high-profile projects, thereby fostering long-term partnerships and relationships that are critical to USIU-Africa’s success.
• Coordinates board evaluation and governance audit reviews in respect of the University Council and the Board of Trustees.
• Carries out periodic reviews and assessments of the terms of reference of Committees of the University Council.
• Is the custodian of the minutes of the University Council, Board of Trustees and the University Senate.
• Ensures governance and compliance; aligns internal policies and procedures with appropriate government, regulatory authorities and standards and gives advice and opinions on governance-related matters in general.
• Meeting preparation and follow-up: of upcoming meetings to ensure the VC has all of the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
• Monitoring information flow to ensure VC’s timely involvement in projects or decision-making processes.
• Managing the meeting calendar for University Council and Management Board, ensuring materials are sent in advance, time is well spent, and objectives are achieved.
• Overseeing multidisciplinary University projects or initiatives.

Educational/Professional Qualifications and Experience

• Bachelor of Law graduate (LLB) from a recognized university, an Advocate of the High Court of Kenya and professionally qualified ICPS (K).
• Minimum 5 years of executive-level experience and a proven track record of effectively interacting with senior management.
• Impeccable managerial and interpersonal skills as well as the ability to work strategically and collaboratively across departments.
• Experience in analyzing information and producing high-quality written materials on a broad range of subjects and outcomes under demanding time frames.
• Ability to multitask and manage multiple priorities under deadlines while maintaining a high level of professionalism and attention to detail.
• Ability to exercise sound judgment, tact and discretion and maintain integrity with sensitive and confidential information.
• Demonstrated ability to cultivate positive working relationships and experience in a position requiring diplomacy, strong customer relations and problem-solving skills.
• Demonstrated experience in executing and managing complex projects, such as strategic plans and initiatives, in a fast-paced environment.

Personal Attributes, Skills & Competencies

• Effective, versatile and action-oriented with excellent communication skills.
• Ability to work in a sensitive/ confidential environment.
• Strong interpersonal skills, organizational, oral and written communication skills and persuasive leadership style.
• Strong computer skills including proficiency with Microsoft Office, Word, Excel, Outlook, PowerPoint and/or SharePoint.
• Ability to conduct themselves in a professional and positive manner reflecting a professional environment.
• Excellent teamwork and ability to contribute to overall achievements by supporting co-workers, promoting excellence in work product and customer service.

Decision Making

• Implementing management decisions and guidelines.
• Thoroughness in the execution of directives.

Problem Solving

• Assertiveness.
• Liaising with departments and ownership in solving problems.

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Job Summary

• Reporting to Principal Accountant (Management Accounts), the job holder is tasked with handling and advising on tax compliance matters, analyzing and reconciliation of applicable transactions, posting vendor invoices and reviewing for completeness.

Key Responsibilities

• Analyze vendors to determine the tax liability and apply the prescribed tax rates on Withholding tax, withheld VAT, Reverse VAT and Value added tax.
• Updating the cashbook by posting all vendor invoices into CARS and ascertaining they are accompanied by proper documentation.
• Prepare e-slips on i-TAX for, VAT & W/Tax and tax schedules to facilitate the filing of taxes as per statutory dates.
• Ensure proper filing of documents supporting tax filing and scan them into the electronic data management system.
• Annual filing of USIU-Africa tax return and application of tax compliance certificate.
• Reconciliation of General Ledger payable and Tax accounts.
• Reconciliation of infirmary medical income with the remittances from the insurance provider.
• Liaise with procurement and on any issues related to supplier invoices.

Educational/Professional Qualifications and Experience

• Bachelor’s degree in Accounting/Finance and CPA (K) / ACCA Finalist.
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK).
• Proficiency in computer applications.
• 3 years’ experience.
• Showed merit and ability as reflected in work performance and results.

Personal Attributes & Competencies

• Good communication skills.
• Cross-cultural interpersonal skills.
• Confidentiality and integrity.
• Team player with excellent interpersonal skills.
• Proactive and with proven ability to take instructions and execute.
• Self-motivated.
• Attention to detail.