Vacancies at University of Eastern Africa, Baraton

Duties and Responsibilities

• Assist procurement manager in coordinating procurement processes in accordance with applicable procurement policies, procedures, and regulations.
• Ensuring timely processing of purchase requisitions, local purchase orders, and related procurement documents.
• Liaising with user departments, suppliers, and other relevant stakeholders.
• Assisting in the management of the University’s supplier database.
• Assist procurement manager in preparing and processing requests for quotations, tenders, proposals, and other procurement documents.
• Assisting in the evaluation and analysis of quotations and tender submissions.
• Maintaining accurate filing systems, up-to-date procurement records and documentation.
• Assist in preparing procurement reports and maintaining procurement databases.
• Monitoring procurement activities to ensure value for money, transparency, fairness, and accountability.
• Supporting compliance with applicable procurement laws, institutional policies, and internal controls.
• Ensure compliance with institutional policies, safety regulations, and best practices in procurement management.
• Maintain effective communication and coordination with suppliers, user departments, supervisors, and other stakeholders to facilitate efficient procurement operations.
• Foster a professional, courteous, and collaborative working environment through effective interpersonal communication and teamwork.
• Perform any other duties and responsibilities as may be assigned by the supervisor.

Qualifications and Experience

The ideal candidate should possess:

• Bachelor’s degree in Procurement and Supplies Management, Supply Chain Management, Purchasing and Supplies Management, or a related field from a recognized institution.
• Have a recognized professional qualification in procurement and supply management, such as CPSP-K, CIPS, or an equivalent qualification.
• Membership in a recognized professional procurement and supply management body, such as KISM and/or CIPS.
• Have a minimum of two (2) years of relevant working experience, preferably in a university or similarly structured institution.
• Strong knowledge of the Public Procurement and Asset Disposal Act (PPADA) and related regulations.
• Proficiency in computer applications, particularly Microsoft Office Suite and ERP systems, will be an added advantage.
• Demonstrate sound knowledge of procurement procedures, contract management, supplier management, and procurement documentation, coupled with excellent analytical, communication, negotiation, organizational, and interpersonal skills.
• Be able to work independently and effectively under pressure while meeting deadlines.
• Demonstrate high levels of integrity, accountability, confidentiality, professionalism, and ethical conduct.
• Good organizational, analytical, and record management skills with a high level of accuracy and attention to detail.
• Ability to work under minimal supervision and manage multiple tasks efficiently.

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Duties and Responsibilities

The successful candidate will be expected to:

• Develop, maintain, and enhance the University’s websites and web portals;
• Manage content management systems and ensure content accuracy and timeliness;
• Ensure website security, accessibility, responsiveness, and optimal performance;
• Monitor website usage and implement continual improvements to enhance user experience;
• Support University branding, online visibility, and digital communication initiatives;
• Design, develop, implement, and maintain software applications that support University operations;
• Gather user requirements and translate them into effective technical solutions;
• Develop web-based systems, portals, dashboards, and workflow automation solutions;
• Support software testing, deployment, maintenance, and upgrades of institutional applications;
• Develop and maintain Application Programming Interfaces (APIs) and related integrations;
• Design, develop, and maintain databases to support institutional systems;
• Ensure data integrity, availability, confidentiality, and security across University systems;
• Integrate institutional systems and third-party platforms to facilitate seamless data exchange;
• Support interoperability and data exchange between various University applications and systems;
• Troubleshoot website, software application, and systems-related issues;
• Prepare and maintain technical documentation for developed systems and applications;
• Train and support end users on institutional systems and digital platforms where necessary;
• Recommend and implement emerging technologies and innovative solutions that improve service delivery;
• Participate in institutional ICT projects, system implementations, and digital transformation initiatives;
• Comply with University ICT policies, standards, and procedures;
• Perform any other ICT-related duties assigned by the Information Technology Services Manager.

Qualifications and Experience

Applicants must possess:

• A Bachelor’s Degree in Computer Science, Software Engineering, Information Technology, Information Systems, Web Development, or a related field from a recognized institution;
• At least three (3) years of relevant experience in web development, software application development, systems support, or enterprise systems management;
• Demonstrate experience in developing, deploying, and maintaining web-based applications and institutional information systems;
• Proficiency in modern web development technologies, including front-end and back-end development frameworks;
• Experience in database design, administration, and management;
• Experience in systems integration, API development, and data exchange between applications;
• Knowledge of Content Management Systems (CMS), Enterprise Resource Planning (ERP) platforms, business process automation, and workflow management solutions;
• Knowledge of software development methodologies, application security, cybersecurity best practices, and secure coding principles;
• Strong analytical, problem-solving, communication, and stakeholder engagement skills;
• Ability to manage multiple projects simultaneously and deliver innovative technology solutions that support the University’s digital transformation agenda;
• Proficiency in Microsoft Office applications, Internet applications, and relevant software development and database management tools;
•  Demonstrated ability to work effectively both independently and as part of a multidisciplinary team;
•  Evidence of integrity, professionalism, and commitment to continuous learning and innovation;