Vacancies at World Food Programme (WFP)

What will you do?
 
Under the direct supervision of the Programme Policy Officer, the incumbent will be responsible for the following duties:

• Manage new dashboards in WFP analytics for Country Office (CO) operational tracking tool to support field offices and CO technical units and activity managers to ensure data quality and availability in the corporate systems for decision making by senior management.
• Provide data input and assist in the preparation of ad-hoc, weekly, monthly, quarterly internal and external reports
• Consolidate planned and actual distribution data reported by the Area Offices on a monthly basis, ensuring consistency and accuracy of beneficiary, Cash-based and In-Kind data 
• Provide technical support in managing daily updates of beneficiary figures including for emergency responses and operation scale-up. 
• Liaise with field offices to manage distribution plan and validate data 
• Conduct rigorous data quality checks on data collected and liaise with other units to resolve any issues or obtain additional information required. 
• Provide technical support to updating monthly distribution plans and partners report submission status reports of Area Offices (AOs) 
• Prepare operational and implementation updates reports as required.
• Provide technical support, training and guidance to WFP and partners’ staff as required. 
• Maintain accurate records and updated files 
• Perform any other duties as required.

 Do you meet the minimum requirements?

• Education: Completion of secondary school education. A post - secondary certificate in one or more of the following disciplines: Economics, Finance, Business Administration, Development Studies, International Affairs, Economics, Social Sciences, or any other field relevant to International Development Assistance is desirable.
• Experience: At least six years of progressively responsible support experience including at least one year in accounting, transport, insurance, statistics, operations, or another related field.
• Knowledge & Skills: Experience utilising computers including word processing, spreadsheets, and other software packages. Has experience collecting and monitoring financial data on projects and programmes.
• Ability to work under pressure with minimum supervision
• Language: Fluency in both oral and written communication in English language is a requirement.

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What will you do?

Under the direct supervision of the Programme Associate and the overall supervision of the Programme Policy Officer, the incumbent will be responsible for the following duties:

• Plan and process In-Kind (IK) and Cash Based Transfer (CBT) related cost to Cooperating partners 
• Ensure timely commitments; Creation of Outline Agreements (OAs), Service Outline Agreements (SOAs), Purchase Orders Cash to Beneficiaries (POCBs)as per approved Country Office Implementation Plans, Purchase Orders Distribution Agreements (PODAs) as soon as the Field Level Agreements (FLAs) are signed or extended and Purchase Orders for Financial Service Providers (FSPs)
• Analyse CBT transactional reports, reconcile CBT transfers with Transfer Management Team & Finance and ensure timely posting of Service Entry Sheets (SES) and reimbursement of FSPs 
• Ensure timely reimbursement of Cooperating CPs; verify invoices and supporting documents and certified, creation of Service Entry Sheets (SESs) for In-Kind and CBT activities and matching of invoices on Invoice Tracking System (ITS)
• Timely posting of expenditures incompliance with the International Public Service Accounting System (IPSAS).
• Monthly follow up with TMT focal point and ensure Top up data is shared with Area Offices (AOs) for verification and follow up for submission of invoices by partners
• Monitor open POs and ensure closure upon completion of activities
• Maintain files to keep proper audit tracks
• Prepare weekly CP unit invoice processing report and share with Area Offices and management
• Provide trainings to Area Offices and Cooperating Partners (CPs).  
• Liaise with Finance Unit on CPs invoice payment
• Perform any other duties as required

Do you meet the minimum requirements?

• Education: Completion of secondary school education. A post - secondary certificate in one or more of the following disciplines: Economics, Finance, Business Administration, Development Studies, International Affairs, Economics, Social Sciences, or any other field relevant to International Development Assistance is desirable.
• Experience: At least five years of progressively responsible support experience including at least two years in accounting, transport, insurance, statistics, operations, or another related field.
• Knowledge and skills: Experience utilising computers including word processing, spreadsheets, and other software packages. Has experience collecting and monitoring financial data on projects and programmes.
• Ability to work under pressure with minimum supervision
• Language: Fluency in both oral and written communication in English language is a requirement.