Vacant Positions at University of Eastern Africa, Baraton

Duties and Responsibilities

The Director of Human Resource Administration shall:

• Oversee the recruitment process for Academic and Administrative Staff, including job description development, interviewing, and onboarding to ensure quality hires.
• Develop and implement HR policies and strategies to enhance teamwork and optimum service delivery in all academic and non-academic departments.
• Administer payroll, salary structures, employee benefits, and welfare programs to retain highly skilled personnel.
• Manage disputes, grievances, and disciplinary matters while ensuring compliance with employment laws.
• Implement performance appraisal systems, identify training needs, and facilitate professional development to improve productivity.
• Develop, interpret, and implement HR policies while maintaining accurate and confidential employee records.
• Partner with University Management to forecast staffing needs, manage personnel costs, and align workforce strategies with institutional goals.
• Address the unique needs of academic staff, including tenure-track processes and research compliance matters.
• Promote and nurture a positive working environment for a diverse workforce.
• Provide strategic management of employee service records, rights, benefits, complaints, resignations, terminations, retirements, and related HR matters.
• Ensure occupational safety, health, and wellness standards for employees.
• Perform any other duties as may be assigned by the Deputy Vice Chancellor for Finance, Planning, and Administration.

Qualifications

The minimum qualifications shall be:

• A Master’s degree in Human Resource Management or a related discipline.
• A Bachelor’s degree in Human Resource Management, Public Administration, or any related discipline.
• A professional qualification in Certified Human Resource Professional (CHRP) will be an added advantage.
• A minimum of five (5) years’ experience as a Human Resource professional practitioner.
• Experience in Church HRM systems and policies will be an added advantage.

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Duties and Responsibilities

• Perform administrative and other official duties as assigned by the supervisor.
• Perform typing, data entry, information processing, and preparation of office documents for decision-making and efficient office operations.
• Maintain office records, sensitive information, and ensure their safe custody and accessibility when required.
• Respond to emails, queries, and communicate administrative matters on behalf of the supervisor to employees, students, and other stakeholders.
• Assist the supervisor in the implementation and coordination of administrative functions, office operations, and service delivery.
• Attend to and provide professional services to students, employees, and other stakeholders within the office.
• Prepare reports, committee minutes, and other official documents in accordance with professional standards.
• Maintain the supervisor’s itinerary, schedule appointments, and provide timely reminders on upcoming events and activities.
• Coordinate office services, activities, and operational processes to ensure efficiency and effectiveness.
• Perform other duties as assigned by the supervisor.

Requirements for Appointment and Promotion

• Must have Bachelor’s Degree in Office Administration or Office Management /English/Communication or its equivalent with at least Second Class Upper Division or its equivalent from a recognized university.
• Must have at least 3 years of relevant experience in administrative and secretarial duties, including office management, records management, preparation of reports and correspondence, and scheduling.
• Must have KCSE with at least C+ or its equivalent qualification;
• Relevant recognized professional qualification (CPS (K) Final) or certificate(s) in secretarial is added advantage;
• Computer typing speed of at least 50 words per minute;
• Ability to write using Short Hand;
• Must be proficient in the use of computers especially Microsoft Word, Latex, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Outlook, E-Learning and Internet.