Administrative Secretary at University of Eastern Africa, Baraton

Duties and Responsibilities

• Perform administrative and other official duties as assigned by the supervisor.
• Perform typing, data entry, information processing, and preparation of office documents for decision-making and efficient office operations.
• Maintain office records, sensitive information, and ensure their safe custody and accessibility when required.
• Respond to emails, queries, and communicate administrative matters on behalf of the supervisor to employees, students, and other stakeholders.
• Assist the supervisor in the implementation and coordination of administrative functions, office operations, and service delivery.
• Attend to and provide professional services to students, employees, and other stakeholders within the office.
• Prepare reports, committee minutes, and other official documents in accordance with professional standards.
• Maintain the supervisor’s itinerary, schedule appointments, and provide timely reminders on upcoming events and activities.
• Coordinate office services, activities, and operational processes to ensure efficiency and effectiveness.
• Perform other duties as assigned by the supervisor.

Requirements for Appointment and Promotion

• Must have Bachelor’s Degree in Office Administration or Office Management /English/Communication or its equivalent with at least Second Class Upper Division or its equivalent from a recognized university.
• Must have at least 3 years of relevant experience in administrative and secretarial duties, including office management, records management, preparation of reports and correspondence, and scheduling.
• Must have KCSE with at least C+ or its equivalent qualification;
• Relevant recognized professional qualification (CPS (K) Final) or certificate(s) in secretarial is added advantage;
• Computer typing speed of at least 50 words per minute;
• Ability to write using Short Hand;
• Must be proficient in the use of computers especially Microsoft Word, Latex, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Microsoft Outlook, E-Learning and Internet.