Auto-Workshop Clerk at Platinum Outsourcing and Logistics

Duties & Responsibilities

• Maintain accurate records of vehicle maintenance, repairs, servicing schedules, and job cards.
• Open, update, and close workshop job cards and ensure all relevant information is recorded.
• Receive and record vehicle service and repair requests.
• Prepare daily, weekly, and monthly workshop reports.
• Monitor preventive maintenance schedules and notify supervisors of upcoming services.
• Maintain records of spare parts issued and coordinate with the stores department.
• File and retrieve workshop documents, inspection reports, and maintenance records.
• Capture maintenance data into the fleet management or maintenance management system.
• Monitor vehicle downtime and prepare utilization reports.
• Coordinate communication between workshop staff, transport department, stores, and suppliers.
• Prepare requisitions and other administrative documents as required.
• Ensure proper custody of workshop records and confidential information.
• Support audits by providing maintenance documentation and records.

Qualifications

• Certificate or Diploma in Business Administration, Office Administration, Records Management, Supply Chain Management, Automotive Engineering, or a related field from a recognized institution.
• Proficiency in Microsoft Office applications (Word, Excel, and Outlook).
• Basic knowledge in SAP.
• Experience in office administration or workshop administration is an added advantage.