Latest Jobs at NIBS College

Reporting to: Head of Academic Affairs

Responsibilities

• Assist in exams booking/ processing, capturing students marks
• Type and word-process various documents.
• Manage, organize, and update relevant data using database applications.
• Maintain a good filing system in the heads of department offices.
• Maintain cleanliness and orderliness in the office.
• Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
• Any other duty as may be assigned by your supervisor

Qualifications

• Technical education diploma or higher National Diploma in Secretarial studies or Front Office Management.
• 2 years work experience as an administrative assistant in a busy environment.
• Experience in a learning Institution will be an added advantage.

Knowledge and skills

• Good communication and public relations skills.
• Excellent Computer skills.
• Have a professional approach to all routine tasks & sense of responsibility all times.
• Excellent time management, interpersonal and organizational skills.
• Excellent Administrative skills.
• Able to meet strict deadlines.
• Able to work under minimal supervision.
• Must be a person of high integrity and confidentiality.

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Job Summary: To carry out store processes in compliance with effective procedures, regulations, memorandums and legislations

Responsibilities

• Ensure safe keeping both as to quality and quantity of materials and items.
• Maintain proper records of goods received and goods issued.
• Initiate purchase requisitions for the replacement of stock of all regular stores items whenever the stock level of any item of store approaches the minimum limit .
• Initiate action for stoppage of further purchasing when the stock level approaches the maximum limit.
• Maintain an up-to-date list of all the college’s vendors.
• Check and receive purchased goods and items forwarded by the receiving department and to arrange for the storage in appropriate places.
• Issue materials only in required quantities against authorised requisition notes/material lists.
• Check the book balances, with the actual physical stock at frequent intervals by way of internal control over wrong issues, pilferage, etc.
• Train and be in charge of other store staff by allocating duties and supervising their work
• Maintaining an up-to-date price list of all products and services we purchase regularly
• Maintain an up-to-date asset register for all departments.
• Conduct periodic stock takes with all departments.
• Maintain a list of all items to be disposed from the stores.
• Report misuse of any material and equipment.
• Check and report any expiry or pilferage of items in the store to avoid losses.

Qualifications

• Diploma in Purchasing & Supplies, Procurement or any other relevant discipline.
• At least one year of experience in a similar position
• Computer Proficiency
• Registered Member of SCM professional body will be an added advantage.