Career Opportunities at World Vision

Major Responsibilities for the P & C Coordinator Job

Compensation & Payroll Management

• Liaise with Birches Group to ensure Salary & Benefits surveys for Kenya and Somalia are conducted regularly.

• Liaise with GC Compensation to facilitate the development of new salary scales when required.

• Prepare merit increment and salary adjustment analyses as and when required

• Liaise with field P&C Officers and field managers to facilitate the roll out of new scale when necessary

• Prepare merit increment letters to staff as and when they are implemented.

• Provide advice to managers and employees regarding general compensation queries.

• Ensure timely and accurate processing of monthly payroll and out of payroll payments.

• Facilitate and ensure quarterly and annual PAYE returns are submitted to KRA in time by the tax consultant

• Ensure Kenyan international staff taxes are computed, reviewed by Finance and submitted to GC Payroll on time as and when there are changes affecting payroll.

• Ensure timely preparation and payment of final dues for separating staff.

• Work closely with the financial analyst to prepare annual budget for salary and benefits

Our People System Management

• Conduct Our People trainings for field P&C Officers as and when required

• Conduct ESS/MSS orientation for new / existing staff and managers

• Liaise with the P&C users on a monthly basis to ensure that Our People data is accurate

• Ensure that Our People monthly error rate reports are consistently below 0.5%

• Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions

• Ensure accurate and timely submission of annual employee census report

Benefits Administration

• Manage the medical schemes for Somali and Kenyan national staff ( member enrolment and deletion, hospital admissions, staff medical limits, reviews and policy renewals etc)

• Ensure accuracy of premiums charged/credited under both the medical and group life schemes and the claims settled against the outpatient funds.

• Liaise with the insurer/insurance broker and pension administrator regarding employee benefits and services (Pension withdrawal payments, referrals etc).

• Ensure staff receive orientation/updates on benefits entitlement for medical, pension and group life.

  Prepare and submit housing worksheets/PAFs for international staff for appropriate G&S entitlement.

Business Partnering

• Train line managers on new P&C products under portfolio

• Conduct biannual opinion surveys to seek feedback from staff and managers regarding P&C services

• Implement action plans within portfolio resulting from Our Voice Survey or other opinion surveys.

• Liaise with line managers to find effective and customer driven solutions with regards to problems affecting their staff

Staff Wellbeing

• Organize wellness sessions for staff with the relevant service providers on a periodic basis

• Facilitate staff welfare activities for staff occasions (bereavement, staff farewell, new born, birthdays, hospitalization etc)

• Administer the implementation of staff well-being policy/initiatives( SALTI etc)

• Ensure quarterly staff meetings take place.

• Facilitate psychosocial support for staff in need.

• Provide peer support as and when required.

Qualifications for the P & C Coordinator Job

• A university degree in Human Resource Management, Business Management or the equivalent

• Minimum four years’ experience as a Human Resource Officer in charge of Compensation & Benefits, staff care, human resource information system in a large International Organization

• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written

• Very good organizational and coordination skills

• Excellent attention to details with good analytical skills

• Very good customer service skills and problem solving skills.

• Very good negotiation and facilitation skills

• Ability to work in a multicultural environment and promote team cohesion

• Extensive knowledge of international staffing processes and policies

• A good understanding of Kenya labour laws, some knowledge of the Somalia labour laws

• Thorough knowledge of office systems, including computer applications in Microsoft office

Working Environment / Conditions

• Work environment: Office-based
• Travel: 30% travel to Somalia

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Senior Supply Chain Officer Job Responsibilities

Strategic Sourcing

• Guide the development of procurement plans and consolidate them to enable both efficient and economical delivery across all projects.

• Collaborate with internal stakeholders to identify items that are complex in nature for timely procurement

• Facilitate evaluation process and make recommendations for best qualified suppliers in compliance with the procurement and procedure policy.

• Review recommendations for procurement by the Supply officers as per procurement procedures

• Build strong and long term buyer-supplier relationships with key suppliers.

• Manage Bidding and Tendering Process

• Facilitate development and review tender document templates for procurement of goods works and services to comply with WVK standards

• Facilitate development and review of tender evaluation criteria and share with the SCM teams and technical specialists.

• Guide and oversee the process of receiving, opening and evaluation of bids and recommendations for award.

• Offer technical advice for procurement at CTC level as per procurement policy.

• Facilitate negotiations for contracts and agreements.

Contract Management

• Facilitate development and review contract templates for procurement of goods works and services to comply with WVK standards

• Preparation of specific supplier contracts and facilitation of the contracting process.

• Monitor and review contractor performance to ensure compliance with terms and conditions

• Ensure proper maintenance of contract registry, control and tracking of contract files

• Prepare contract variations and modification in line with CTC recommendation.

Supplier Relationship Management

• Facilitate development and review of supplier pre-qualification templates to comply with WVK standards

• Facilitate development and review of supplier pre-qualification criteria and share with the SCM teams and technical specialists.

• Facilitate the process of supplier pre-qualification

• Maintain a pool of prequalified suppliers.

• Facilitate supplier review and performance management.

• Facilitate NO level and support field level supplier capacity assessment and development activities.

Cost Savings & Other Initiatives

• Lead the SCM officers in development of periodic price index and item catalogue for the category of goods and service

• Conduct periodic market research, spend analysis, carry out a due diligence process and develop product and market scope

• Identify and recommend to management new systems necessary for effective supply chain management

Capacity Building

• Provide SCM support and input to internal stakeholder’s e.g. in proposal writing & consultants TOR development

• Provides technical guidance to internal stakeholders and other purchasing staff members in their preparation and negotiation of contracts

• Conduct skills assessment of Supply Chain Officers & FSCOs to identify training needs

• Capacity build staff on SCM processes and procedures.

People Management

• Support recruitment, motivation and retention of qualified SC officers.

• Performance management of the SC officers

• Provide supervision and development of SC officers

• Absence Management for SC officers

• Define KPIs for Supply Chain Officers

• Support SC Officers on innovation and roll out of initiatives.

Reporting

• Develop and review reporting SCM templates

• Review SCM periodic reports, and carry out improvement action plans

Qualifications for the Senior Supply Chain Officer Job

• University graduate preferably business related studies

• Post graduate qualification in Purchasing and Supplies Management from CIPS

• A member of Kenya Institute of Supplies Management (KISM)

• Must have prior relevant working experience of not less 5 years in purchasing and supplies with supervisory experience

• Computer literate with excellent working knowledge in MS Office.

Working Environment / Conditions

• Work environment: Based in Nairobi, Karen with some field visits
• Travel: Mainly domestic, with possibility of some international travel
• On call: During emergencies