Major Responsibilities for the P & C Coordinator Job
Compensation & Payroll Management
Liaise with Birches Group to ensure Salary & Benefits surveys for Kenya and Somalia are conducted regularly.
Liaise with GC Compensation to facilitate the development of new salary scales when required.
Prepare merit increment and salary adjustment analyses as and when required
Liaise with field P&C Officers and field managers to facilitate the roll out of new scale when necessary
Prepare merit increment letters to staff as and when they are implemented.
Provide advice to managers and employees regarding general compensation queries.
Ensure timely and accurate processing of monthly payroll and out of payroll payments.
Facilitate and ensure quarterly and annual PAYE returns are submitted to KRA in time by the tax consultant
Ensure Kenyan international staff taxes are computed, reviewed by Finance and submitted to GC Payroll on time as and when there are changes affecting payroll.
Ensure timely preparation and payment of final dues for separating staff.
Work closely with the financial analyst to prepare annual budget for salary and benefits
Our People System Management
Conduct Our People trainings for field P&C Officers as and when required
Conduct ESS/MSS orientation for new / existing staff and managers
Liaise with the P&C users on a monthly basis to ensure that Our People data is accurate
Ensure that Our People monthly error rate reports are consistently below 0.5%
Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions
Ensure accurate and timely submission of annual employee census report
Manage the medical schemes for Somali and Kenyan national staff ( member enrolment and deletion, hospital admissions, staff medical limits, reviews and policy renewals etc)
Ensure accuracy of premiums charged/credited under both the medical and group life schemes and the claims settled against the outpatient funds.
Liaise with the insurer/insurance broker and pension administrator regarding employee benefits and services (Pension withdrawal payments, referrals etc).
Ensure staff receive orientation/updates on benefits entitlement for medical, pension and group life.
Prepare and submit housing worksheets/PAFs for international staff for appropriate G&S entitlement.
Train line managers on new P&C products under portfolio
Conduct biannual opinion surveys to seek feedback from staff and managers regarding P&C services
Implement action plans within portfolio resulting from Our Voice Survey or other opinion surveys.
Liaise with line managers to find effective and customer driven solutions with regards to problems affecting their staff
Organize wellness sessions for staff with the relevant service providers on a periodic basis
Facilitate staff welfare activities for staff occasions (bereavement, staff farewell, new born, birthdays, hospitalization etc)
Administer the implementation of staff well-being policy/initiatives( SALTI etc)
Ensure quarterly staff meetings take place.
Facilitate psychosocial support for staff in need.
Provide peer support as and when required.
Qualifications for the P & C Coordinator Job
A university degree in Human Resource Management, Business Management or the equivalent
Minimum four years’ experience as a Human Resource Officer in charge of Compensation & Benefits, staff care, human resource information system in a large International Organization
Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written
Very good organizational and coordination skills
Excellent attention to details with good analytical skills
Very good customer service skills and problem solving skills.
Very good negotiation and facilitation skills
Ability to work in a multicultural environment and promote team cohesion
Extensive knowledge of international staffing processes and policies
A good understanding of Kenya labour laws, some knowledge of the Somalia labour laws
Thorough knowledge of office systems, including computer applications in Microsoft office
Working Environment / Conditions
Senior Supply Chain Officer Job Responsibilities
Guide the development of procurement plans and consolidate them to enable both efficient and economical delivery across all projects.
Collaborate with internal stakeholders to identify items that are complex in nature for timely procurement
Facilitate evaluation process and make recommendations for best qualified suppliers in compliance with the procurement and procedure policy.
Review recommendations for procurement by the Supply officers as per procurement procedures
Build strong and long term buyer-supplier relationships with key suppliers.
Manage Bidding and Tendering Process
Facilitate development and review tender document templates for procurement of goods works and services to comply with WVK standards
Facilitate development and review of tender evaluation criteria and share with the SCM teams and technical specialists.
Guide and oversee the process of receiving, opening and evaluation of bids and recommendations for award.
Offer technical advice for procurement at CTC level as per procurement policy.
Facilitate negotiations for contracts and agreements.
Facilitate development and review contract templates for procurement of goods works and services to comply with WVK standards
Preparation of specific supplier contracts and facilitation of the contracting process.
Monitor and review contractor performance to ensure compliance with terms and conditions
Ensure proper maintenance of contract registry, control and tracking of contract files
Prepare contract variations and modification in line with CTC recommendation.
Supplier Relationship Management
Facilitate development and review of supplier pre-qualification templates to comply with WVK standards
Facilitate development and review of supplier pre-qualification criteria and share with the SCM teams and technical specialists.
Facilitate the process of supplier pre-qualification
Maintain a pool of prequalified suppliers.
Facilitate supplier review and performance management.
Facilitate NO level and support field level supplier capacity assessment and development activities.
Cost Savings & Other Initiatives
Lead the SCM officers in development of periodic price index and item catalogue for the category of goods and service
Conduct periodic market research, spend analysis, carry out a due diligence process and develop product and market scope
Identify and recommend to management new systems necessary for effective supply chain management
Provide SCM support and input to internal stakeholder’s e.g. in proposal writing & consultants TOR development
Provides technical guidance to internal stakeholders and other purchasing staff members in their preparation and negotiation of contracts
Conduct skills assessment of Supply Chain Officers & FSCOs to identify training needs
Capacity build staff on SCM processes and procedures.
Support recruitment, motivation and retention of qualified SC officers.
Performance management of the SC officers
Provide supervision and development of SC officers
Absence Management for SC officers
Define KPIs for Supply Chain Officers
Support SC Officers on innovation and roll out of initiatives.
Develop and review reporting SCM templates
Review SCM periodic reports, and carry out improvement action plans
Qualifications for the Senior Supply Chain Officer Job
University graduate preferably business related studies
Post graduate qualification in Purchasing and Supplies Management from CIPS
A member of Kenya Institute of Supplies Management (KISM)
Must have prior relevant working experience of not less 5 years in purchasing and supplies with supervisory experience
Computer literate with excellent working knowledge in MS Office.
Working Environment / Conditions
Use the link(s) / email(s) below to apply on company website.