• Career Opportunities at World Vision

  • Posted on: 16 January, 2017 Deadline: 19 January, 2017
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  • World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
     

    P&C Coordinator

     

    Major Responsibilities for the P & C Coordinator Job

    Compensation & Payroll Management

    • Liaise with Birches Group to ensure Salary & Benefits surveys for Kenya and Somalia are conducted regularly.

    • Liaise with GC Compensation to facilitate the development of new salary scales when required.

    • Prepare merit increment and salary adjustment analyses as and when required

    • Liaise with field P&C Officers and field managers to facilitate the roll out of new scale when necessary

    • Prepare merit increment letters to staff as and when they are implemented.

    • Provide advice to managers and employees regarding general compensation queries.

    • Ensure timely and accurate processing of monthly payroll and out of payroll payments.

    • Facilitate and ensure quarterly and annual PAYE returns are submitted to KRA in time by the tax consultant

    • Ensure Kenyan international staff taxes are computed, reviewed by Finance and submitted to GC Payroll on time as and when there are changes affecting payroll.

    • Ensure timely preparation and payment of final dues for separating staff.

    • Work closely with the financial analyst to prepare annual budget for salary and benefits

    Our People System Management

    • Conduct Our People trainings for field P&C Officers as and when required

    • Conduct ESS/MSS orientation for new / existing staff and managers

    • Liaise with the P&C users on a monthly basis to ensure that Our People data is accurate

    • Ensure that Our People monthly error rate reports are consistently below 0.5%

    • Generate reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions

    • Ensure accurate and timely submission of annual employee census report

    Benefits Administration

    • Manage the medical schemes for Somali and Kenyan national staff ( member enrolment and deletion, hospital admissions, staff medical limits, reviews and policy renewals etc)

    • Ensure accuracy of premiums charged/credited under both the medical and group life schemes and the claims settled against the outpatient funds.

    • Liaise with the insurer/insurance broker and pension administrator regarding employee benefits and services (Pension withdrawal payments, referrals etc).

    • Ensure staff receive orientation/updates on benefits entitlement for medical, pension and group life.

      Prepare and submit housing worksheets/PAFs for international staff for appropriate G&S entitlement.

    Business Partnering

    • Train line managers on new P&C products under portfolio

    • Conduct biannual opinion surveys to seek feedback from staff and managers regarding P&C services

    • Implement action plans within portfolio resulting from Our Voice Survey or other opinion surveys.

    • Liaise with line managers to find effective and customer driven solutions with regards to problems affecting their staff

    Staff Wellbeing

    • Organize wellness sessions for staff with the relevant service providers on a periodic basis

    • Facilitate staff welfare activities for staff occasions (bereavement, staff farewell, new born, birthdays, hospitalization etc)

    • Administer the implementation of staff well-being policy/initiatives( SALTI etc)

    • Ensure quarterly staff meetings take place.

    • Facilitate psychosocial support for staff in need.

    • Provide peer support as and when required.

    Qualifications for the P & C Coordinator Job

    • A university degree in Human Resource Management, Business Management or the equivalent

    • Minimum four years’ experience as a Human Resource Officer in charge of Compensation & Benefits, staff care, human resource information system in a large International Organization

    • Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written

    • Very good organizational and coordination skills

    • Excellent attention to details with good analytical skills

    • Very good customer service skills and problem solving skills.

    • Very good negotiation and facilitation skills

    • Ability to work in a multicultural environment and promote team cohesion

    • Extensive knowledge of international staffing processes and policies

    • A good understanding of Kenya labour laws, some knowledge of the Somalia labour laws

    • Thorough knowledge of office systems, including computer applications in Microsoft office

    Working Environment / Conditions

    • Work environment: Office-based
    • Travel: 30% travel to Somalia

    Senior Supply Chain Officer

     

    Senior Supply Chain Officer Job Responsibilities

    Strategic Sourcing

    • Guide the development of procurement plans and consolidate them to enable both efficient and economical delivery across all projects.

    • Collaborate with internal stakeholders to identify items that are complex in nature for timely procurement

    • Facilitate evaluation process and make recommendations for best qualified suppliers in compliance with the procurement and procedure policy.

    • Review recommendations for procurement by the Supply officers as per procurement procedures

    • Build strong and long term buyer-supplier relationships with key suppliers.

    • Manage Bidding and Tendering Process

    • Facilitate development and review tender document templates for procurement of goods works and services to comply with WVK standards

    • Facilitate development and review of tender evaluation criteria and share with the SCM teams and technical specialists.

    • Guide and oversee the process of receiving, opening and evaluation of bids and recommendations for award.

    • Offer technical advice for procurement at CTC level as per procurement policy.

    • Facilitate negotiations for contracts and agreements.

    Contract Management

    • Facilitate development and review contract templates for procurement of goods works and services to comply with WVK standards

    • Preparation of specific supplier contracts and facilitation of the contracting process.

    • Monitor and review contractor performance to ensure compliance with terms and conditions

    • Ensure proper maintenance of contract registry, control and tracking of contract files

    • Prepare contract variations and modification in line with CTC recommendation.

    Supplier Relationship Management

    • Facilitate development and review of supplier pre-qualification templates to comply with WVK standards

    • Facilitate development and review of supplier pre-qualification criteria and share with the SCM teams and technical specialists.

    • Facilitate the process of supplier pre-qualification

    • Maintain a pool of prequalified suppliers.

    • Facilitate supplier review and performance management.

    • Facilitate NO level and support field level supplier capacity assessment and development activities.

    Cost Savings & Other Initiatives

    • Lead the SCM officers in development of periodic price index and item catalogue for the category of goods and service

    • Conduct periodic market research, spend analysis, carry out a due diligence process and develop product and market scope

    • Identify and recommend to management new systems necessary for effective supply chain management

    Capacity Building

    • Provide SCM support and input to internal stakeholder’s e.g. in proposal writing & consultants TOR development

    • Provides technical guidance to internal stakeholders and other purchasing staff members in their preparation and negotiation of contracts

    • Conduct skills assessment of Supply Chain Officers & FSCOs to identify training needs

    • Capacity build staff on SCM processes and procedures.

    People Management

    • Support recruitment, motivation and retention of qualified SC officers.

    • Performance management of the SC officers

    • Provide supervision and development of SC officers

    • Absence Management for SC officers

    • Define KPIs for Supply Chain Officers

    • Support SC Officers on innovation and roll out of initiatives.

    Reporting

    • Develop and review reporting SCM templates

    • Review SCM periodic reports, and carry out improvement action plans

    Qualifications for the Senior Supply Chain Officer Job

    • University graduate preferably business related studies

    • Post graduate qualification in Purchasing and Supplies Management from CIPS

    • A member of Kenya Institute of Supplies Management (KISM)

    • Must have prior relevant working experience of not less 5 years in purchasing and supplies with supervisory experience

    • Computer literate with excellent working knowledge in MS Office.

    Working Environment / Conditions

    • Work environment: Based in Nairobi, Karen with some field visits
    • Travel: Mainly domestic, with possibility of some international travel
    • On call: During emergencies

    Method of Application

    Use the link(s) / email(s) below to apply on company website.

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