ICAP was founded in 2003 at Columbia University’s Mailman School of Public Health. Now a global leader in HIV and health systems strengthening, ICAP provides technical assistance and implementation support to governments and non-governmental organizations in more than 21 countries. ICAP has supported work at more than 4,300 health facilities around the world. More than 2.3 million people have received HIV care through ICAP-supported programs and over 1.4 million have begun antiretroviral therapy.
Overall Job Function The Warehouse Officer is the focal person for managing inventory in the central or satellite field warehouses and will report to the Warehouse Manager. The Warehouse Officer will perform manual a routine clerical duties in the receipt, storage and issuance of materials, supplies and equipment at central and/or satellite warehouses of the PHIA project. This position is grant funded.
• Reception of goods & services
• Stock administration
• Stock distribution
• Perform other duties as requested.
• Diploma in Warehouse Management or logistics Degree in relevant field will be an added advantage
• Knowledge of MS office package, especially EXCEL.
• At least 3 years practical experience in the management of biomedical commodities and supplies
• Fluency in oral and written English
Overall Job Function The Warehouse Manager is the focal person who will manage both the central and satellite field warehouses and will report to the Chief Operations Manager. The Warehouse Manager will oversee the receipt of goods, implement efficient stock inventory monitoring and replenishment levels, as well as coordinates the timely distribution of goods to PHIA regional warehouses and field teams. This position is grant funded.
• Managing the warehouse and distribution of goods according to project requirements
• Controlling inventory levels by conducting physical counts; reconciling with data storage system, ensuring merchandise accuracy at all levels and reordering stocks through the organization's procurement chain at least two months ahead of depletion
• Overseeing the dispatch and distribution of goods to KENPHIA regional warehouses and project field teams
• Planning, coordinating and monitoring the receipt, order assembly and dispatch of goods
• Keeping stock control systems up to date and ensuring inventory accuracy
• Producing regular reports and statistics on a daily, weekly and monthly basis as required
• Maintaining standards of health and safety, hygiene and security in the work environment
• Supervise both central and regional warehouse staff
• Bachelor degree related to stock management logistics or related field.
• At least 3 years practical experience in the management of biomedical commodities and supplies.
• Strong analytical, communication, decision making and interpersonal skills
• Expert level knowledge of MS office packages
• Fluency in oral and written English
Overall Job Function The PHIA Project Chief Operations Manager will report to the PHIA Project Director and will be in charge of providing strategic planning and oversight of the KENPHIA survey procurement warehousing and logistical activities. This position is grant funded.
• Coordinate the procurement, importation, customs clearance and receipt of all project supplies in compliance with all relevant ICAP procurement regulations.
• Institute, and oversee the implementation of stock control systems to ensure accurate inventory levels. compliance with manufacturer storage recommendations, and maintenance of sufficient inventory to least the project at least two months.
• Conduct audits of stock inventory records and ensure that systems are functioning and that all relevant records are regularly maintained and safeguarded
• Develop and oversee the implementation of work plans to direct transportation activities of all teams conducting survey field implementation, regional supervision and supply chain distribution activities
• Manage contracted fleet services and staff to ensure adherence to service level agreements
• Ensure the timely release of project operational funds by maintaining a strong collaborative relationship with the finance department
• Supervise all procurement, warehouse and fleet staff
• Produce regular progress reports and statistics on a daily, weekly and monthly basis as required
• Maintain standards of safety and security for all staff and goods
• Bachelor degree in business administration, procurement and supply chain management or related field Masters degree in relevant field will be an added advantage
• At least 8 years combined professional experience in logistics, supply, operations/administration and warehouse management. Experience within biomedical and US Government funded projects a bonus.
• Strong analytical, communication, decision making and interpersonal skills.
• Expert level knowledge of MS office packages.
• Fluency in oral and written English.
All applications including a current CV, telephone number and referees (either current or former supervisor) should be sent to the Director- Human Resources, ICAP, firstname.lastname@example.org on or before February 10, 2017. Do not send certificates. Only shortlisted candidates will be contacted. ICAP is an Equal Opportunity Employer icap.columbia.edu