Career Opportunities at Sheer Logic Management Consultants (SLMC)

As Assistant Finance Manager, you will ensure the accuracy of stocks, accounts payable, prepayments, and creditor/accruals accounting records and provide periodic reports to the Finance department.

Specifically, He/She will be responsible for performing the following KRA’s to the highest standards:

Key Result Areas

• Assist the Finance Manager by providing full and accurate forecasting and budgeting proposals within the hotel and in other areas where required.
• Provide timely and accurate financial statements.
• Ensure all financial regulations are met, through the maintenance of adequate systems of internal control.
• Assist the Finance Manager in preparing capital reviews as required by the General/Hotel Manager and/or accountancy and Finance department.
• Train and develop the Finance Team Members and ensure succession plans are in place.
• Develop financial awareness of different hotel and resort management teams
• Ensure timely preparation of payroll and reports to ensure payments to associates
• Monitors all taxes that apply, ensuring that taxes are current, deducted, collected and/or accrued. Ensure timely remittances to the relevant tax office(s).
• In consultation with Finance Manager, coordinate compliance of internal control and embrace recommendations from internal and external auditors.
• Support Managers with costing process
• Manage foreign accounts and ensure that foreign currency holding levels are maintained at an optimal standard that enables the company to meet spending commitments.
• Implement performance standards for departmental staff
• Maintain relationships with the company’s banks, suppliers and other service providers so as to ensure that the company receives timely, quality and cost efficient services at all times.
• Analyse variances, explore potential problems with Department Heads and identify solutions.

Key Performance Indicators  

• Timely and accurate generation of key reports for the GM in consultation with Finance Manager in compliance with the reporting calendar.
• Business has sufficient cash to meet its obligations, at all times and excess cash invested profitably.
  Bank relations managed efficaciously.
• Accurate and up-to-date accounting records that comply with set accounting standards as prescribed by management,
• Realistic budgets compiled and budget variance monitored to ensure that (unapproved) variance is maintained under approved levels.
• Cost reduction targets met and/or exceeded
• Financial systems work efficiently and support information management, communication and reporting.
• Management accounts prepared and analysed for the management team on monthly basis
• Costing templates prepared for new and existing products

Job Specifications

Knowledge/Skills/Experience

• Degree in accounting or financial management.
• CPA (K) or the equivalent
• 5 year experience in Finance and accounting
• 2 years’ experience from the hospitality industry
• Knowledge of tax laws and regulations
• Experience in planning, budgeting and costing
• Experience with Oracle hospitality systems (Opera, MC, Sun, etc) is a must.

Competencies

• Financial planning and management
• Financial accounting
• Development of policies and procedures
• Budgeting and budgetary control
• Decision making skills
• Problem solving skills
• Costing and reporting skills
• Strong analytical skills
• Honest and reliable
• Work organisation and co-ordination skills
• Staff management, development and discipline skills

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Reporting to the Managing Director, the Finance Manager is accountable for leading the organization in developing financial and accounting policies, systems and processes, tax and regulatory requirements, payroll systems and processes and financial controls, ongoing financial modeling and annual business plan.

Responsible for prudent financial management ensuring effective and continuous improvement of financial control systems, procedure and policies of the Organization to achieve the Organization’s goals and objectives.

Also required to ensure maintenance of accurate financial records, timely availability and reliability of financial information and reports, effective cost control and utilization of resources.

Scope of the Role:

• Internal Advisor proving Financial expertise
• A member of the management team

Key Responsibilities:

Financial Management & Reporting

• Responsible for leading the development and review of annual financial plans, budgets & targets with other departments,
• Provide leadership in preparation of accurate financial reports as well as oversee and be responsible for proper maintance of all books of accounts and safe custody of financial information of the organization;
• Provide quality and timely financial information for decision making to the Management team and the Board of Directors
• Manage, review and ensure accuracy and approval of statutory returns for payroll, domestic taxes, and other levies as may be determined by statutory instruments from time to time.
• Bank reconciliations
• Recording, classifying financial transactions based on international accounting principles & reporting standards

Audit Management

• Set up and continuously evaluate internal control systems in line with changing demands, and ensure they are appropriately designed to serve the best interest of the organization.
• Evaluate audit findings, draw comparisons and analyse data obtained for evidence of deficiencies in controls, duplication of effort, extravagance, fraud or lack of compliance with organisation’s policies and government regulations

Asset Management

• Ensuring asset register is continuous updated and that all assets are tagged
• Monitoring depreciation of assets and monitoring to ensure that this is in line with their expected useful life
• Ensuring the physical asset register matches with the value of assets in the system.

Budgeting Planning & Control

• Develop and Lead the annual business plan development and budgeting process.
• Lead the quarterly, half year and annual review process.

Management Accounting, Trade Receivable ,Credit Management & Inventory & Management

• Raising approval requests for proposed write off of bad debts before year end
• General debt management by ensuring delivery of customer invoices within 24hrs, and addressing any matters that arise pertaining customer accounts
• Revenue performance and cost sensitivity analysis (Analysis of Variance)
• Efficient cash flow management and forecasts
• Approving all credit notes before being posted
• Debt Collection and General Creditors’ Management
• Evaluated the risks associated with (clients, staff, and management), property, finances, goodwill, & image and implementing measures to the control risks

Supervisory Responsibilities:    

• A member of the management team  providing Technical, Advisory and Strategic service to Line Management, Account managers and Staff whilst ensuring consistency and best practice in overall Financial management
• Supervises the staff within the Department.

Desired Competencies

Technical:

• Implement the best financial practices through proper planning, organizing and directing the organizations financial activities.

Desired Competencies

• Ability to work unsupervised and handle pressure
• Good negotiation skills
• Ability to develop, monitor and maintain management information systems and procedures
• Ability to communicate effectively
• Ability to lead and to contribute to the team.
• High level of integrity and honesty
• High Emotional Intelligence and enthusiasm needed to motivate a team to performance

Education and Experience:

• Bachelor of commerce degree (finance or accounting option) or the equivalent from a recognized university,
• C P A (K) or ACCA or the equivalent,
• Membership to a relevant professional body
• Knowledge of financial and accounting software applications
• Experience with an Enterprise Resource Planning system
• At least 8 years’ work experience
• 4 years’ experience in Leadership/Management position
• Master’s degree will be an added advantage

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Key Accountabilities

• Management of Logistics department by Planning, direct and coordinate warehousing, transportation, distribution, forecasting, customer service, or planning services.
• Cost management: deliveries, stringent material control is required to assure company targets are met, i.e spend usage, scrap, inventory levels etc.
• Record keeping:  Records on stocks for forward and Reverse Logistics
• Code of Conduct:   Effective and well developed negotiating, influencing and communication skills with distributors and suppliers.
• Training & Development: support the whole team to achieve targets set.
• Procurement planning; Optimize Inventory levels

Duties and responsibilities:

Management of Stocks and Supplies:

1. Overseeing inventory management by defining departmental strategies  for:

• Identify warehouses for storages, ensure premises are furnished and made   secure for use;
• Management of inventory  levels, eliminating obsolete material,
• Establish tools for stock management and undertake periodic inventories
• Manage stock movements and distributions of goods in the framework of activities.

2. To organize the storage and distribution of goods by ensuring the right products are delivered to the right location on time and at a good cost.

3. Carry our procurement planning to optimize inventory levels & requirements

4. Management of forward & Reverse Logistics for full products as well as accounting for empty returns

5. Implement specific customer requirements, such as internal reporting or customized transportation Resolve problems concerning transportation, logistics systems, imports or exports, or customer issues

6. Warehouse and stores management to include:

• implementing health and safety procedures;
• motivating other members of the team;
• ensuring set objectives are met

7. Manage customer service activities including order entry, customer satisfaction, interface with sales, production, labs, regulatory, and quality

8. To support the smooth and efficient operation of supply chain processes, and tasks usually includes:

• Monitoring the quality, quantity, cost and efficiency of the movement and storage of goods.
• coordinating and controlling the order cycle and associated information systems
• Analysing data to monitor performance and plan improvements and demand;
• Allocating and managing staff resources according to needs

9. Liaising with customers and suppliers on orders and deliveries

10. Plan or implement material flow management systems to meet production requirements.

11. Maintain metrics, reports, process documentation, customer service logs, or training or safety records..

12. Ensuring proper and upto date records of stocks

13. Monitor product import or export processes to ensure compliance with regulatory or legal requirements.

Ensuring carrier compliance with company policies or procedures for product transit or delivery.

14. Direct distribution center operation to ensure achievement of cost, productivity, accuracy, or timeliness in deliveries.

15. Negotiate with suppliers or distributors to improve supply chain efficiency or sustainability.

16. Develop risk management programs to ensure continuity of supply in emergency scenarios.

17. Plan or implement improvements to internal or external logistics systems or processes.

18. Collaborate with other departments to integrate logistics with business systems or processes, such as customer sales, order management, accounting, or shipping.

19. Direct inbound or outbound logistics operations, such as transportation or warehouse activities, safety performance, or logistics quality management.

20. Analyze all aspects of corporate logistics to determine the most cost-effective or efficient means of transporting products or supplies.

21. Direct or coordinate comprehensive logistical or reverse logistical functions for product life cycles, including acquisition, distribution, internal allocation, delivery, recycling, reuse, or final disposal of resources.

22. Communicate freight transportation information to customers or suppliers, using transportation management, electronic logistics marketplace, or electronic freight information systems, to improve efficiency, speed, or quality of transportation services.

23. Conduct or review environmental audits for logistics activities, such as storage, distribution, or transportation.

24. Develop plans or set goals to reduce carbon emissions associated with storage or transport activities.

Personal Competences

Qualifications and Experience:

The post holder will have:

• A first degree in Economics or Commerce, a degree in logistics and/or transport/distribution management or Supply chain management.
• Over 3 years’ experience and understanding in Supply management/logistics & procurement.
• Must be conversant with import /export procedures and good in record keeping including filing of documents
• Transportation -: Knowledge of principles and methods for moving goods by air,  sea, or road, including the relative costs and benefits.
• Production and Processing: – Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
• Warehouse management – experience and knowledge of warehouse/stores management

Competencies:

1. Management of Material Resources — Obtaining and seeing to the appropriate use of equipment, facilities, and materials.
2. Management of Personnel Resources — Motivating, developing, and directing people as they work, identifying the best people for the job.
3. Time Management  the ability to work logically and systematically, with good time management;
4. Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
5. Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
6. Strong interpersonal skills and the ability to work well as part of a team as well as manage people;
7. Excellent Interpersonal and  communication skills, both oral and written, negotiation and analytical skills;
8. Related work experience, such as warehousing, storage, retail or administration

Key Performance Indicators

• Efficiency in supply management
• Cost reduction in transportation
• Control of Waste of raw material
• Maintain good business relationship with suppliers and distributors by ensuring deliveries are done on time