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The Humanitarian Leadership Academy is a global learning initiative set up to facilitate partnerships and collaborative opportunities to enable people to prepare for and respond to crises in their own countries.
The humanitarian sector in Uganda has for long viewed its role as one for only responding to emergencies, a view that has over the years led to the neglect of preparedness for long-term disaster mitigation. The result of all this is that development planning remains either inadequate or unresponsive, with neither fitting plans nor necessary budgets appropriated.
A pilot project was conducted in 3 selected districts in Uganda – Adjumani, Kasese and Bududa- with the aim of developing model plans that incorporate disaster risk reduction and management issues in District Development Plans (DDPs). The project utilised existing multi-hazard risk and vulnerability profiles developed for the different districts.
The main objective of the pilot was to design and test an approach for incorporating hazards and risks in development planning and to document the process and lessons for learning and possible replication in other sub-national entities.
Documenting this process was critical not only in ensuring that project requirements are being satisfied and project scope is being managed effectively, but also to generate knowledge for the organisation.
At the end of the pilot, DRT prepared a detailed process report describing the route and progression followed in supporting the three pilot districts to develop “integrated district development plans” that are sensitive to hazard, risk, and vulnerability issues. The report gives a detailed narrative of the various activities undertaken and the reflections that the implementing team had at each of the stages.
The report however, has not been shared to the wider audience because it is too technical for easy reading, use, or even communication of key messages and findings. The language used is also “difficult-to-comprehend” and there is absence of simple illustrations, diagrams or even creative ideas for communicating the key outputs of the report.
a) Re-write the reports with a view to converting them from a technical to a more readable document which communicates well to a wider development and general interest community. The re-written reports should be devoid of jargon and the technicalities should be limited to the bare minimum, without changing the meaning in the original content.
b) To use a simple language to communicate complex ideas.
c) To weed out irrelevant phrases or statements. It should also seek to eliminate statements that come off as “over-claiming” statements. Thus the consultant will be expected to take out or modify statements which claim something that the study cannot realistically show or know.
d) Determine the audience for which the re-written report is being produced for. The audience will dictate the content, pitching of the report as well as the style of writing. In particular, the consultant should note that the “general reading public” or “lay audience tends to be “heterogeneous” – comprising, for example, civil servants, villagers, doctors, business people, media, religious leaders, educationists, etc. Where possible, the consultant should speak to some of these groups to understand what their expectations are, how they think, speak, or even communicate. In this case the consultant may need to read around the subject as much as possible.
e) Introduce illustrations, diagrams, pictures or other graphic presentations into the re-written document. These are good at enhancing understanding of written documents and these should be introduced or proposed for the purpose of giving clarity to the document or for breaking monotony.
The consultant will be expected to develop their own methodology, but the following ideas may be considered for their approach to this task, namely:
(1) As a start, pose a set of “probing” or “analytical” questions. For example – “Why is it important to have the type of document which is being re-written? In what ways would having the information in the general public contribute to understanding and positive actions? What are the 3-5 most important messages that the report presents? What key conclusions do we draw from the report and why are they important?”
(2) Clarify the user/s of the re-written report by, for example, creating a number of “personas”. Personas are fictional characters that are based on first-hand knowledge of the target group. They usually consist of a name and a picture; relevant characteristics, behaviours, and attitudes; and a goal. The goal is the benefit the persona wants to achieve, or the problem the character wants to see solved. In this particular case it might be the information and analysis they may want to obtain by reading the re-written report.
(3) Proceed to “reduce any clutter” from the report. The consultant will take time to assess instances where nuance is helpful for clarifying issues or concepts and when it does not (or where it becomes clutter). As this decision is being made, the consultant will, to the extent possible, bear in mind the needs of the readers (not the consultant’s own ideas).
(4) Re-write several times, reflecting again and again on achieving clarity and simplicity while maintaining the core message. Keep refining the story and its logic until it is ready to be consumed by the audience that you defined earlier.
(5) Create organisational patterns. The existing report may have defined its structure based on particular considerations, but which may not be applicable in the case of the one which is being re-written. The consultant should therefore feel free to change the order of presentation around, provided the main essence of the source document is maintained.
(6) Introduce or suggest infographics. Suggest or include suitable pictures, boxes, or diagrams as these are particularly powerful in communicating a message. A picture speaks a thousand words.
(7) Suggest a suitable title for the re-written report.
5. Deliverables
The Kenya Academy Centre will:
The assignment is expected to take about 15 personal days starting from the time the contract is signed.
The Academy’s Expert Pool is one of the key elements in ensuring that the work is done by the most qualified expert who can be recruited at the shortest time possible.
The Academy’s Expert Pool is divided into 7 ‘sub-panels:
Panel 1: Strategy and business modelling
The academy’s strategic plan seeks to achieve increased and improved efficient and effectiveness of humanitarian sector ensuring that learning, knowledge and innovation are maximally utilized to attain this. Specifically, experts in this panel will provide support internally (to academy staff) and externally to academy partnerships focused on:
Knowledge, skills and experience desired
The consultants are expected to have an advanced and thorough knowledge, skills and experience in their respective fields.
Essential skills
Consultancy Rates and Payment Schedule
Consultancy rates will be capped at a maximum daily rate including taxes, which may differ depending on the type of work/ToR offered. These rates will be agreed upon at the contracting stage and will be fixed in the framework agreement for the duration of the contract.
Payment will be made in line with the milestones and deadlines for key project deliverables, as outlined in each individual ToR. Consultants will invoice The Academy as usual, based on the agreed milestones and payment schedule laid out in each ToR.
Expressions of interest:
The Academy is inviting expressions of interest from suitably qualified consultants or teams of consultants who would like to be part of our expert pool. Interested applicants are expected to submit a proposal with the following components:
a) Technical proposal (no more than 3 pages) to include:
b) Consultant’s CV
c) Three referees for whom the consultant has carried out similar work, (stating the organization, assignment undertaken, date and duration, contact person’s name, email address and contact number)
Please note that while we encourage you to reference any previous work done for The Academy in your application, The Academy staff cannot act as referees.
The Academy’s Expert Pool is one of the key elements in ensuring that the work is done by the most qualified expert who can be recruited at the shortest time possible.
The Academy’s Expert Pool is divided into 7 ‘sub-panels:
Panel 2: Learning design and facilitation
To provide the Academy with expertise to support the design and facilitation of various learning products, including, but not limited to:
Support and develop learning content and curriculum for humanitarian learning areas.
Knowledge, skills and experience desired
The consultants are expected to have an advanced and thorough knowledge, skills and experience in their respective fields.
Essential skills
Consultancy Rates and Payment Schedule
Consultancy rates will be capped at a maximum daily rate including taxes, which may differ depending on the type of work/ToR offered. These rates will be agreed upon at the contracting stage and will be fixed in the framework agreement for the duration of the contract.
Payment will be made in line with the milestones and deadlines for key project deliverables, as outlined in each individual ToR. Consultants will invoice The Academy as usual, based on the agreed milestones and payment schedule laid out in each ToR.
Expressions of interest:
The Academy is inviting expressions of interest from suitably qualified consultants or teams of consultants who would like to be part of our expert pool. Interested applicants are expected to submit a proposal with the following components:
a) Technical proposal (no more than 3 pages) to include:
b) Consultant’s CV
c) Three referees for whom the consultant has carried out similar work, (stating the organization, assignment undertaken, date and duration, contact person’s name, email address and contact number)
Please note that while we encourage you to reference any previous work done for The Academy in your application, The Academy staff cannot act as referees.
The Academy’s Expert Pool is one of the key elements in ensuring that the work is done by the most qualified expert who can be recruited at the shortest time possible.
The Academy’s Expert Pool is divided into 7 ‘sub-panels:
Panel 3: Humanitarian and disaster program management
This panel will consist of experts who will advise and support the Academy on:
Knowledge, skills and experience desired
The consultants are expected to have an advanced and thorough knowledge, skills and experience in their respective fields.
Essential skills
Consultancy Rates and Payment Schedule
Consultancy rates will be capped at a maximum daily rate including taxes, which may differ depending on the type of work/ToR offered. These rates will be agreed upon at the contracting stage and will be fixed in the framework agreement for the duration of the contract.
Payment will be made in line with the milestones and deadlines for key project deliverables, as outlined in each individual ToR. Consultants will invoice The Academy as usual, based on the agreed milestones and payment schedule laid out in each ToR.
Expressions of interest:
The Academy is inviting expressions of interest from suitably qualified consultants or teams of consultants who would like to be part of our expert pool. Interested applicants are expected to submit a proposal with the following components:
a) Technical proposal (no more than 3 pages) to include:
b) Consultant’s CV
c) Three referees for whom the consultant has carried out similar work, (stating the organization, assignment undertaken, date and duration, contact person’s name, email address and contact number)
Please note that while we encourage you to reference any previous work done for The Academy in your application, The Academy staff cannot act as referees.
The Academy’s Expert Pool is one of the key elements in ensuring that the work is done by the most qualified expert who can be recruited at the shortest time possible.
The Academy’s Expert Pool is divided into 7 ‘sub-panels:
Panel 4: Facilitation and communication
The panel will consist of experts who will support the Academy with:
Knowledge, skills and experience desired
The consultants are expected to have an advanced and thorough knowledge, skills and experience in their respective fields.
Essential skills
Consultancy Rates and Payment Schedule
Consultancy rates will be capped at a maximum daily rate including taxes, which may differ depending on the type of work/ToR offered. These rates will be agreed upon at the contracting stage and will be fixed in the framework agreement for the duration of the contract.
Payment will be made in line with the milestones and deadlines for key project deliverables, as outlined in each individual ToR. Consultants will invoice The Academy as usual, based on the agreed milestones and payment schedule laid out in each ToR.
Expressions of interest:
The Academy is inviting expressions of interest from suitably qualified consultants or teams of consultants who would like to be part of our expert pool. Interested applicants are expected to submit a proposal with the following components:
a) Technical proposal (no more than 3 pages) to include:
b) Consultant’s CV
c) Three referees for whom the consultant has carried out similar work, (stating the organization, assignment undertaken, date and duration, contact person’s name, email address and contact number)
Please note that while we encourage you to reference any previous work done for The Academy in your application, The Academy staff cannot act as referees.
The Academy’s Expert Pool is one of the key elements in ensuring that the work is done by the most qualified expert who can be recruited at the shortest time possible.
The Academy’s Expert Pool is divided into 7 ‘sub-panels:
Panel 5: Monitoring and Evaluation
Experts in this panel will support the Academy carry out external and internal monitoring and evaluation processes. The expert will support the Academy with:
Knowledge, skills and experience desired
The consultants are expected to have an advanced and thorough knowledge, skills and experience in their respective fields.
Essential skills
Consultancy Rates and Payment Schedule
Consultancy rates will be capped at a maximum daily rate including taxes, which may differ depending on the type of work/ToR offered. These rates will be agreed upon at the contracting stage and will be fixed in the framework agreement for the duration of the contract.
Payment will be made in line with the milestones and deadlines for key project deliverables, as outlined in each individual ToR. Consultants will invoice The Academy as usual, based on the agreed milestones and payment schedule laid out in each ToR.
Expressions of interest:
The Academy is inviting expressions of interest from suitably qualified consultants or teams of consultants who would like to be part of our expert pool. Interested applicants are expected to submit a proposal with the following components:
a) Technical proposal (no more than 3 pages) to include:
b) Consultant’s CV
c) Three referees for whom the consultant has carried out similar work, (stating the organization, assignment undertaken, date and duration, contact person’s name, email address and contact number)
Please note that while we encourage you to reference any previous work done for The Academy in your application, The Academy staff cannot act as referees.
The Academy’s Expert Pool is one of the key elements in ensuring that the work is done by the most qualified expert who can be recruited at the shortest time possible.
The Academy’s Expert Pool is divided into 7 ‘sub-panels:
Panel 6: Policy
The experts in this panel will focus on availability, access and effectiveness of policies related to the humanitarian sector in the East African region (initially focusing on Kenya, Tanzania and Uganda). Specifically, the focus will be on:
Knowledge, skills and experience desired
The consultants are expected to have an advanced and thorough knowledge, skills and experience in their respective fields.
Essential skills
Consultancy Rates and Payment Schedule
Consultancy rates will be capped at a maximum daily rate including taxes, which may differ depending on the type of work/ToR offered. These rates will be agreed upon at the contracting stage and will be fixed in the framework agreement for the duration of the contract.
Payment will be made in line with the milestones and deadlines for key project deliverables, as outlined in each individual ToR. Consultants will invoice The Academy as usual, based on the agreed milestones and payment schedule laid out in each ToR.
Expressions of interest:
The Academy is inviting expressions of interest from suitably qualified consultants or teams of consultants who would like to be part of our expert pool. Interested applicants are expected to submit a proposal with the following components:
a) Technical proposal (no more than 3 pages) to include:
b) Consultant’s CV
c) Three referees for whom the consultant has carried out similar work, (stating the organization, assignment undertaken, date and duration, contact person’s name, email address and contact number)
Please note that while we encourage you to reference any previous work done for The Academy in your application, The Academy staff cannot act as referees.
The Academy’s Expert Pool is one of the key elements in ensuring that the work is done by the most qualified expert who can be recruited at the shortest time possible.
The Academy’s Expert Pool is divided into 7 ‘sub-panels:
Panel 7: Operations and finance
The experts in this panel will support the academy with legal, financial and auditing. The consultants will support the Academy with:
Knowledge, skills and experience desired
The consultants are expected to have an advanced and thorough knowledge, skills and experience in their respective fields.
Essential skills
Consultancy Rates and Payment Schedule
Consultancy rates will be capped at a maximum daily rate including taxes, which may differ depending on the type of work/ToR offered. These rates will be agreed upon at the contracting stage and will be fixed in the framework agreement for the duration of the contract.
Payment will be made in line with the milestones and deadlines for key project deliverables, as outlined in each individual ToR. Consultants will invoice The Academy as usual, based on the agreed milestones and payment schedule laid out in each ToR.
Expressions of interest:
The Academy is inviting expressions of interest from suitably qualified consultants or teams of consultants who would like to be part of our expert pool. Interested applicants are expected to submit a proposal with the following components:
a) Technical proposal (no more than 3 pages) to include:
b) Consultant’s CV
c) Three referees for whom the consultant has carried out similar work, (stating the organization, assignment undertaken, date and duration, contact person’s name, email address and contact number)
Please note that while we encourage you to reference any previous work done for The Academy in your application, The Academy staff cannot act as referees.
The Academy will consider applications that are received by 5pm on 22nd March 2017 (East African Time). Following the deadline, short-listed individuals or consortia will be identified and contacted to make clarifications, after which the winning individual/consortium will be contacted and a draft contract prepared.
The proposals should be sent to kenya@humanitarian.academy
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