Career Opportunities at United Nations Development Programme

Duties for the Programme Assistant Job

• Provide administrative and logistical support in preparation of GBV Programme workshops and meetings, with specific support in the logistical documentation of the UNILEVER funded program on enhancing women’s safety in Kericho;
• Accompanying the departmental team to meetings and workshops and taking minutes of the pro-ceedings;
• Provide management support for the Unilever Programme-Identification and recruitment of diverse service providers (at least Two PCAs to be processed and two consultants) to support implemen-tation of the project;
• Assist in administrative and logistical support towards the implementation of the H6+ and the HIV joint programmes under GBV;
• Assist in receiving, acknowledgment and filing of project correspondences especially for the three projects (UNILEVER, JP H6+, and JPHIV);
• Support in logistical and administrative responsibilities towards the Electoral Gender Based Vio-lence initiatives;
• Undertake all assignments as may be directed by the supervisor.
• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
• Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Programme Assistant Job Requirements

• Bachelor’s degree in social science, law, or related field from a recognized university.
• Minimum of three-year experience in project/ programme related work.
• Experience in reporting and writing minutes for project/ programme meetings;
• Experience in project filing and acknowledging correspondences;
• Ability to research and prepare project reports;
• Good mobilization skills.

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Administrative Assistant Job Responsibilities

• Implementation of operational strategies.
• Support the regular work of the inter-agency working groups on DSI and Youth.
• Provides administrative and logistical support to organization of events, conferences, workshops and retreats.
• Provision of support to office maintenance and assets management.
• Support to knowledge building and knowledge sharing.
• Preparation of routine correspondence, faxes, memoranda and reports;
• Preparation and documentation of meetings including preparing/sending out invitations, booking of meeting rooms and video-conferencing services; management of distribution/attendance lists, support to preparation of minutes
• Support compilation and preparation of briefing and communication materials, background information and documentation (ppt presentation, leaflets, background documents);
• Archiving and filing.

Requirements for the Administrative Assistant Job

• Completion of secondary education.
• Certificate in Administration is desirable.
• 5 years of relevant administrative experience;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Experience in handling of web-based management systems;
• Experience with other UN agencies, international organizations and/or non-governmental organizations would be considered an asset;
• A demonstrable interest in the UN’s work in Somalia.
• Fluency in English is required