The International Rescue Committee is a global humanitarian aid, relief and development nongovernmental organization.
The clinical officer in charge of the health posts will be responsible for the overall coordination of health activities and supervision of the staffs in the health post. Will work closely with the, Pharmacist, Lab Technologist, PITC Nurse, Community Health Officer, Nutritionist and others in ensuring quality health services to the beneficiaries. Will also provide support in the hospital as needed, doing ward rounds and ensuring coverage both day and night.
- Overall in charge of the of the health post unit
- Supervision of all health post staff
- Keep complete and accurate inventory of medicines and supplies located at the health post and monitor/supervise their usage
- Assess health post needs regularly, and make trimester orders
- Set Performance Objectives for personnel reporting to him/ her and monitor their performance
- Attend the monthly clinical services staff meeting and share updates
- Plan and manage staff leave and R&R plans ensuring adequate coverage
- Make JD for the incentive staffs under your supervision
- Hold monthly meetings with the staffs of under your unit
- Clinical assessment and prescription of treatment for all patients
- Refer chronic cases to the various special clinics
- Properly cover weekends, arrange a rotation schedule with fellow clinical officers
- Conducts ward rounds in absence of the Medical Officer
- Properly documented treatment on patients files
- Maintain an accurate and updated records keeping system in the health unit
- Carry out minor surgical procedures
- Attend to emergencies in ward in the absence of Medical Officer
- Participate in camp health surveys e.g. Nutrition, Immunization, etc.
- Attend and participate in the daily morning hospital handover meetings
- Participate in weekly continues medical education(CME) at the hospital
- Training of staff on job and theory sessions;
Reporting and Coordination:
- Ensure all patient records are properly documented in the patient files with all aspects of management being captured
- Compile and submit weekly HIS reports
- Conduct mortality audits for all deaths occurring in the paediatric ward together with other staff working in the unit and share the reports with the CSM on a monthly basis
- Maintain accurate inventory record at the facility.
Any other duties as assigned by the supervisor
Key Result Areas
- Ensure smooth running of the health post, providing supervision, support and guidance to all staff working at the health post
- Ensure quality of care in management of patients
- Ensure that universal precautions and infection prevention guidelines are adhered to
- Diploma in Clinical Medicine and Surgery
- Registered with clinical officers council
- Minimum 2 years working experience working in health set up
- NGO experience is an added advantage
Required Experience & Competencies:
- Good clinical skills - history taking, physical examination, ordering appropriate laboratory investigations and make appropriate diagnosis.
- Proven leadership, communication, interpersonal, decision making skills.
- Excellent oral and written communication skills (English and Swahili).
- Computer literacy in the use of MS Windows, Word, Excel, PowerPoint and Outlook is desired
- Ability to work and deliver results with minimum supervision
- Demonstrated ability to work as a team player.
- Experience of working in hardship area.
Under the supervision of the Nutrition Coordinator, the Nutrition Manager shall be responsible for the overall implementation of emergency nutrition program and office management of the Garrisa IRC office. The nutrition response encompasses outreach response to the drought affected populations in central and Loima sub counties of Turkana. This will be done by running of selective feeding program, blanket supplementary feeding programme, nutrition surveillance & assessments including Mass MUAC screenings, promotion of mother infant and young child nutrition (MIYCN) through the community health volunteers. He/she will be responsible for managing emergency nutrition responses, working with national partner organizations to implement an IMAM programme and, where necessary, food distributions. The role will include close co-operation with local authorities and stakeholders including INGOs and UN bodies.
- Supervise and coordinate the implementation and monitoring of nutrition project activities in line with proposal targets and work plan timelines
- Provide technical assistance, supervision and coaching to MOH and partner staff in screening, outreach, CMAM, IYCF and possibly BSFP.
- Participate in inter-agency coordination at field level and represent IRC with local authorities when required.
- Provide periodic reports as needed.
- Participate in assessments when necessary.
- Provide remote support to outreach teams through processing of supplies requests and liaising with MOH, WFP and UNICEF.
- Participating in Nutrition Cluster meetings at field level Conduct nutritional surveillance based on agreed methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC and other rapid methods.
- Oversee implementation and integration of comprehensive growth monitoring program In the outreach sites and IRC MOH supported facilities
- Plan and actively involve the community in marking recognized nutrition related days.
- Directly manage, supervise and mentor the programs and operations staff of the Garrisa Program.
- Ensure that all performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency;
- Support in identifying training needs for the staff and make appropriate recommendations
- Ensure that administrative matters of the field office are carried out in accordance with IRC HR and administration policies;
- Ensure that all IRC staff at the Field level comply with the IRC Code of Conduct/IRC WAY and other relevant policies pertaining to staff conduct
- Monitoring and supervising emergency nutrition staff to ensure work is performed efficiently
- Routinely monitor staff performance according to their job description and provide written feedback in a timely manner
- Review personnel issues and concerns of nutrition staff and assist with determining and implementing solutions
- Participate in recruitment of emergency staff as appropriate.
- Oversee the carrying out of supply chain operations by Garrisa SC staff, including procurement (both local and through Nairobi HQ Office), stock management, asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment);
- Coordinate all transport and travel arrangements for the Garrissa Programme in collaboration with NBI Supply Chain team.
- Ensure compliance with IRC and donor Supply Chain policies at all times.
- Support and ensure accurate staff movement planning at all times
- Monitor utilization of IRC nutrition supplies; monitor and track IRC nutrition sector assets and ensure timey reporting to WFP and MOH
- Review of all nutrition program purchase requisitions.
Monitoring and reporting
- Closely monitor and make sure nutrition performance indicators are within the recommended standards including
- Attend meetings concerning nutrition program issues
- Keep the nutrition coordinator informed of all developments through regular reports
- Attend all health and nutrition coordination meetings and management meetings in the field.
- Compile weekly, monthly reports and donor reports.
Finance and grant management
- Oversee the financial management of field office operations by the Garrissa program staff, including cash management, issuing and tracking advances, ensuring complete and correct use of all finance forms; timely notice to Nairobi of cash transfer/petty cash needs;
- Ensure compliance with IRC and donor finance policies at all times
- Prepare spending plans for the program based on the available budget
- Attend and participate in monthly budget review meetings, with records of updated expenditure records and spending plans
- Ensure adherence to the nutrition program budget by reviewing expenditure
- Provide recommendations and interventions to correct any identified deviations that impact on budget adherence
- With support from the Security Manager, monitor the security situation and development in IRC operational areas with implications for staff safety and for program implementation;
- Maintain Health and Safety standards in by carrying out regular inspection of the office updating warning notices and up-dating first aid kits with the support of the Security Manager.
- Ensures policies and procedures are in compliance with applicable IRC, funding source and government policies, procedures and requirements.
- Ensures Garrisa staff act in accordance with the IRC policies
- Promptly informs the supervisor on any areas of concern or potential or suspected violations.
- Field Office Manager effectively communicates all relevant compliance issues during program design / development and Grant Opening & Closing Meetings, or as encountered.
- Perform any other duty as directed by the supervisor
Key Result Areas
- Successful implementation of the nutrition emergency response
- Monitor and ensure improvement and maintenance of public health nutrition performance indicators as per SPHERE/UNHCR/WHO standards
- Monitor all nutrition program expenditure against budgets and ensure an appropriate burn rate.
- Ensure steady supply of all the nutrition program supplies.
- Ensure nutrition surveillance and assessments are continuously conducted
- Timely submission of monthly and donor reports.
- Capacity building of nutrition staff
- Maintain nutrition team as per the budget specifications
- Represent IRC in nutrition meetings.
- MUST have a Bachelor’s degree in nutrition dietetics
- Extensive experience in administration and management as an Office Manager or similar position, most of which must have been spent working with an international NGO.
- Master’s in Public Health Nutrition preferred
- Willingness to put in extra hours in emergencies
- MUST be a registered by KNDI.
Required Experience & Competencies:
- A minimum of 3 years of professional experience in nutrition, public health, nutrition planning and management and/or in relevant areas of maternal, infant and child health/nutrition care at program management level is required
- Experience in emergency response is added advantage
- Experience in designing and implementing nutrition surveys and other methodologies,
- Knowledge in computer statistical packages such as SMART and basic data analysis skills.
- Experience in managing a nutrition program in emergencies
- Working in resource poor environment and complex emergencies
- Strong analytical skills, sound judgment and the capacity to think and plan strategically, including the ability to produce high quality programs through development implementation.
- Experience of supervising culturally diverse staff with varying in abilities, capacity and experience
- Flexible and positive personality
- Strong planning and implementation capacity
- Confident and capable negotiator, communicator and networker.
To provide holistic specialized or general nursing services to both inpatient and out patients within the hospital specialized unit or Health post.
The Nurse is directly responsible to the Hospital Nursing Officer In Charge and will carry out the following duties:
- The clinical nurse shall work in specific ward/Health post/specialized unit assigned and would therefore work as both supervisor and team leader of the national and refugee staff.
- Prepare for and assist the doctors during clinical procedures whenever required.
- Ensure that all required observations, prescribed treatment and procedures are properly carried out and documented on patient’s charts.
- Carry out minor surgical procedures, screening, admissions, consultation, resuscitation and stabilization of clients in management of clinical emergencies.
- Provide effective reproductive health services based on all pillars of safe motherhood to ensure best maternal child outcome.
- Implement community health strategy in collaboration with key stakeholders.
- Refer to the doctor in charge or to the doctor on call relevant information such as patient’s status and laboratory results, which would assist in proper clinical management.
- Assist patients with activities of daily living while in the ward/clinic.
- Maintaining psychological well beings through reassurance to patients peri operative.
- Observe and maintain infection prevention policy daily and ensure safe work environment.
- Arrange and submit weekly/monthly ward or unit work schedule, plan daily duties and responsibilities for both national and refugee staff and leave plans to ensure adequate coverage.
- Convene ward/unit meetings and attend important hospital or department meetings.
- Escort patients during referral when necessary and facilitate acquisition of legal travel documents.
- Do hospital coverage and on-call as required.
- Participate in camp health surveys/campaigns as required.
Reporting and communication
- Compile and submit quarterly inventory return/requisition of all drugs and supplies.
- Conduct regular training session for national and refugee staff on basic nursing care/management of various ward cases, documentation and infection prevention.
- Provide individualized health education and counseling related to health maintainance and disease prevention.
- Attend and facilitate Continuous Medical Education.
- Compile and submit weekly/monthly HIS reports.
- Monitor and supervise proper usage of supplies as well as maintain adequate supplies and buffer stock.
- Perform managerial and administrative functions in assigned wards/unit by participating in recruitment, capacity building, and appraisal and disciplinary of supervisees.
- Maintain equipments in good condition and submit regular inventory report of the same.
- Maintain and update key registers in the assigned area and documentation of client assessment, nursing diagnosis and outcomes while ensuring confidential records.
- Ensure that all admissions, discharges, transfers and deaths are properly recorded as they occur and participate in respective audits.
- Report any significant changes in operations to the supervisor.
- Carry out any other additional duties relevant to job description as may be assigned by the supervisor.
Key Result Areas
Assessment, Planning, Implementation, Monitoring and Evaluation of nursing care services and other related activities within the allocated ward/unit.
- Kenya Registered and/or Community Health Nurse from a recognized Nursing Training Institution.
- Registered with the Nursing Council of Kenya with valid practicing licence
- At least 2 years’ experience
- NGO experience in a similar setup is an added advantage
Method of Application
Use the link(s) / email(s) below to apply on company website.