Administrative Assistant (Travel Services) at International Committee of the Red Cross

Your Responsibilities

• Ensures the timely updating and maintenance of an accurate travel database;
• Updates the travel movement table and generates statistics as requested;
• Reviews travel requests and processes travel authorizations;
• Prepares all relevant documentation required for the issuance of entry visas to Kenya for staff for official travel and follows up on visa applications from the relevant government authorities;
• Advises on new hotel accommodation options and rates;
• Makes hotel reservations for staff who require accommodation while on official travel in Nairobi;
• Ensures that hotel invoices are processed and paid on time;
• Maintains a network of contacts with local suppliers (hotels) and relevant government authorities;
• Contributes to the development and production of working tools/procedures of the Travel Department;
• Briefs new staff on travel procedures;
• Executes administrative and office work related to different projects.

Your Profile

• Diploma in Business Management (or a similar qualification);
• 2 years’ experience in a similar role;
• Fluency in written and spoken English; (knowledge of Somali ¡san added bonus)
• Proficiency in Microsoft Office Suite;
• Capacity to train colleagues on travel procedures and protocols;
• Good analytical, organisational and interpersonal communication skills;
• Possessing a strong degree of integrity, including the ability to appropriately handle confidential information;
• Proactive, meticulous, and demonstrates the ability to work both in a team and independently;
• A strong customer service focus and a flexible and adaptable attitude.

We Offer

• A dynamic and challenging work environment in the humanitarian and international environment;
• Training and development opportunities;
• A competitive salary with benefits.