Regional Administration and Properties Manager at Aga Khan Foundation

The incumbent will be responsible to oversee and supervise the following areas; administration, properties, procurement, logistics, security and safety. This position reports to the Regional Chief Operations Officer (RCOO) and will be based in Nairobi but with frequent travels within the East Africa region.

Specific Duties and Responsibilities:

• Interpretation of technical drawings, specifications, bills of quantities and ensuring that all construction projects adhere to required standards
• Undertake preparation and management of tenancy agreements and ensure that all properties are well maintained
• Undertake follow up on lease renewals, rates payment, property subdivisions, environmental issues, deed plans, missing documentation, approvals with government or local councils
• Provide oversight to the administration function in the Country and field offices through designing and implementing efficient administrative systems & processes
• Lead in asset administration and procurement of all goods and services by ensuring that AKF(EA) and/or donor approved procedures are complied with
• Lead in the management and supervision of all outsourced services including pre-qualification and maintenance of approved list of contractors/vendors
• Oversee development and implementation of AKF(EA) safety and security guidelines in all AKF, EA offices in line with specific country legislation
• Ensure the organization is compliant with legislative and regulatory requirements such as OSHA, NEMA and other legal provisions

Required Qualifications and Experience:

• A Bachelor’s Degree in Land or Building Economics, or related field. A post graduate in management qualification will be an added advantage
• Minimum 8-10 years’ experience in managing properties
• Practical experience and knowledge of property ownership matters, processes, related documentation, statutory rates and rents payments. Demonstrated working experience with Ministry of Lands, Survey of Kenya, County governments, Lawyers, NEMA and other property related agencies
• Proficiency in understanding & interpretation of technical drawings and specifications related to construction, bills of quantities and contracts
• General administration, procurement, logistics security and safety management experience
• Prior experience/qualifications in Occupational, Health & Safety will be an added advantage
• Excellent oral and written communication skills in English and Kiswahili