Latest Jobs at Kibabii University College - 6 positions

Job Description

Reporting to the Deputy Vice-Chancellor (Administration, Finance and Development), the Registrar (Administration and Human Resources) shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Administration and Human Resources).

Registrar Job Responsibilities

• Coordinate training and development programmes of staff in the University and ensuring their implementation;
• Determine equitable monetary and non-monetary remuneration of employees in the University considering legal and statutory provisions;
• Ensure proper health and safety working conditions as provided for in applicable laws;
• Ensure smooth and efficient operations of the Personnel, Central and Blue Registries;
• Ensure safe custody and maintenance personnel and other records;
• Ensure industrial peace in the University by helping in collective bargaining, joint consultations and settlement of disputes;
• Ensure processing of staff engagement/disengagement is done in accordance with the approved policies;
• Advise top management on formulation and evaluation of human resource programmes, policies and procedures;
• Provide advice to heads of Departments regarding manpower planning, job analysis, design, recruitment and selection of staff;
• Provide Secretariat services to committees of University Management Board and Senate where applicable; and
• Exercise such other powers, perform such other duties, and discharge such other official functions as are assigned to him/her by the Deputy Vice-Chancellor/authorized officer or are prescribed by the policies and regulations of the University.
• Shall be a member of Senate and University Management Board
• Secretary to the University Management Board

Qualifications

The Registrar Administration and Human Resources Must have a Ph.D in relevant area and must have  work experience of at least twelve (12) years of which at least three (3) years as a Deputy Registrar Administration Scale 14 or its equivalent.

go to method of application »

Job Description

Reporting to the Deputy Vice-Chancellor (Academics and Students Affairs), the Registrar Academic Affairs shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Academic Affairs).

Registrar Job Responsibilities

• Ensure implementation of policy guidelines in Academic Affairs Department;
• Ensure that Academic Affairs Department operate effectively and efficiently in line with the vision and mission of the University;
• Ensure effective and efficient coordination and implementation of activities in Academic Affairs Department;
• Ensure the integrity, accuracy, and security of all academic records of current and former students;
• Facilitate effective student registration and enrolment;
• Build secure student data files and set policy and procedures for their responsible use;
• Maintain up-to-date course schedules, catalogues and final examination schedules;
• Manage efficient use of classrooms and supervise programme audit systems;
• Supervise the processes for the articulation of transfer credits, graduation and certification of the University’s degrees, enrolment and degree verification, production of official transcripts, diplomas, and commencement ceremonies;
• Counsel and advise students and staff on academic matters;
• Interpret and enforce policies and regulations of the University, Senate and Deans Committees;
• Provide secretariat services to committees of Senate; and
• Exercise such other powers, perform such other official duties, and discharge such other academic functions as are assigned to him/her by the Deputy Vice-Chancellor/authorized officer or are prescribed by the policies and regulations of the University.
• Shall be a member of Senate and University Management Board
• Be Secretary to Senate.
• Have shown merit and ability as reflected in work performance and results (for serving officers).

Qualifications for the Registrar Job 

• The Registrar Academic Affairs shall have a Ph.D and in addition should be at least an Associate Professor;
• Shall have a Ph.D and must have served as a Deputy Registrar Academic Affairs Scale 14 or its equivalent for at least three (3) years.

go to method of application »

Job Description

Reporting to the Deputy Vice-Chancellor (Planning, Partnerships, Research and Innovation), the Registrar shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Registrar (Planning, Partnerships, Research and Innovations:

Responsibilities

• Provide leadership in pursuit of the Mission and Vision as outlined in the University Strategic Plan;
• Initiate, coordinate, implement, monitor and evaluate University Strategic Plan;
• Initiate, coordinate and implement the Divisional plans;
• Co-ordinate of research, extension and outreach programs and ensure skills and technology transfer to industry and society;
• Mobilize financial support for extension programs and activities;
• Promote and co-ordination of publications and extension services;
• Promote management and collaboration in extension linkages, programs and activities;
• Carry out other planning, research and extension functions that may contribute to the welfare of the institution; and
• Be a member of Senate and University Management Board

Qualifications for the Registrar Job 

• The Registrar Planning, Partnerships, Research and Innovation shall have a Ph.D and in addition should be at least an Associate Professor;
• Shall have a Ph.D and must have served as a Deputy Registrar Planning and Research Scale 14 or its equivalent for at least three (3) years.

go to method of application »

Job Description

Reporting to the Deputy Vice-Chancellor (Administration, Finance and Development), the Finance Officer shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the Finance Officer.

Job Responsibilities

• Be a member of the University Senate and Management Board.
• Ensure the development of financial policies to ensure a standardized system of operations in the management of the University’s finances;
• Prepare Budget to ensure efficient and effective utilization of the University’s resources and submit it to the parent ministry and the
• National Treasury within the statutory deadlines;
• Prepare financial statements to ensure compliance with the Constitution of Kenya, 2010, PFM Act, 2012, International Public
• Sectors Accounting Standards and Public Audit Act, 2003 for submission to the auditor General before the statutory deadlines;
• Prepare the quarterly reports and financial statements for submission on or before the statutory deadline in line with the PFM Act, 2012;
• Update the Council regarding changes in legislation or regulations that may affect the University’s business operations;
• Ensure maintenance of the University assets register on both movable and immovable assets;
• Set up Internal controls to ensure minimization of errors, and frauds in the institution’s financial operations;
• Ensure adherence to financial regulations, policies, legislations, and applicable Accounting & ISO Standards;
• Liaise with external and internal auditors on the audit of Institution’s books of accounts and maintenance of good working relationships;

Qualifications

• The Finance Officer shall be a Ph.D holder in relevant area.
• shall have a CPA (K) or ACCA or CA, be member of Institute of Certified Accountant and work experience of at least six (6) years of which at least three (3) years as a Deputy Finance Officer Scale 14 or its equivalent;
  OR, 
• Shall be a holder of a Master’s Degree in the relevant area.
• In addition, shall have a CPA (K) or ACCA or CA, be member of Institute of Certified Accountant and work experience of at least ten (10) years of which at least five (5) years as a Deputy Finance Officer Scale 14 or its equivalent. Option 3(ii) will be applicable under special circumstances that shall be approved by the Council.

go to method of application »

Job Description

Reporting to the Deputy Vice-Chancellor (Academics and Students Affairs), the Dean of Students shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Students Affairs Department.

Dean of Students Job Responsibilities 

• Be a member of Senate and University Management Board
• Liaise with other service Departments that affect Housing, Health, Catering, Sports and Welfare of students including Guidance, Counselling and Wardenship;
• Advise the Students Association in matters concerning its functions and regulate expenditure of its finances;
• Administer the Students’ Organization of Kibabii University (SOKU) elections and to oversee a smooth transition from one outgoing Student Council to a new one;
• Arrange in conjunction with the students’ organization various types of entertainment for students and coordinate all other cultural activities and co-curricular activities;
• Receive students’ non-academic disciplinary cases and process them in consultation with the Deputy Vice-Chancellor (Academics and Students Affairs) for the Students Disciplinary Committee;
• Supervise and coordinate all students’ publications and newspapers, and maintain a communication link (dialogue) between the University Management and the students through their organization;
• Help in clearing students leaving/entering the country to/from other countries in conjunction with the Ministry in charge of
• Education and other relevant Government Agencies;
• Plan, prepare and direct students’ welfare activities;
• Keep in safe custody all SOKU equipment and maintain records for them;
• Oversee the management of Students’ Centre facilities; and
• Undertake such other official assignments as may be assigned from time to time by the Vice-Chancellor or Deputy Vice-Chancellor (Academics and Students Affairs).
• Be a member of Senate and University Management Board
• Have shown merit and ability as reflected in work performance and results (for serving officers).

Qualifications for the  Dean of Students Job

The Dean of Students shall be a holder of a relevant Ph.D degree from a recognized University with relevant experience at least three (3) years as a Deputy Dean on Scale 14 or equivalent. In addition, the Dean of Students shall be a member of professional body.

go to method of application »

Job Description

Reporting to the Deputy Vice-Chancellor (Academics and Students Affairs), the University Librarian shall on the overall be responsible for the supervision and management of all administrative and operational functions of the Office of the University Librarian.

Job Responsibilities

• Be the custodian of academic resources of the University;
• Regularly review academic resources and submit a report;
• Make proposals for development of library policies;
• Implement Library policy;
• Coordinate all the Library services in the University;
• Prepare and submit proposals for acquisition of library materials;
• Acquire and conserve library research materials;
• Be responsible for the organization and operation of library services;