Job Opportunities at Fanisi Group

Job Description

Our client is an evolving and innovative pan-African social enterprise with a Youth Empowerment Program that is designed to encourage the conversion of idle youth talent into productivity. The enterprise seeks to elevate its youth impact by strengthening and launching its inspirational and intervention platforms such as coffee table book publications, awards ceremonies, inspirational sessions, Trade Fairs & Exhibitions, Fashion Label, Youth Television, Entrepreneurship Fund, Humanitarian fund, International sports linkages, Leadership Coaching and Youth Conferences.

• You will collaborate with a professional team both internally and externally to ensure achievement of operational goals and team efficiency.
• Provide first line support to the organization, assisting them with hardware, software, network and communications problems by phone, email and desk-side support.
• Support the communication, accounting and administration teams in posting relevant data such as invoices, receipts in the computerized systems.
• Assist with the administration of staff joining, leaving or moving within the organization in relation to the creation of user accounts, password creation, email accounts and security access.
• Respond to and complete requests for services (e.g. set up of ERP systems, networking, Event AV equipment setups, conference/ setup etc).
• First line internal support for websites and web applications
• Requirements gathering and HTML/CSS creation for the website, and applications
• Uploading content and interface management for website
• Help manage IT developments, and testing to go live with website provider
• Provide weekly updates of all web related issues
• Provide end-user training and maintain user accounts and security privileges for CMS
• Manages all contracts, including renewal of website and business licenses and hosting services.
• Supervise outsourced teams and determine the graphic design needs and assists in completion of production request forms.
• Direct and participate in the selection, design, and production of publications, displays, exhibits, signs, paintings, and other forms of graphic demonstration and presentation.
• Estimate costs of different production methods to determine the most economical method for individual projects.
• Maintain knowledge of current graphic design production technology including computer hardware and software programs.
• Work closely with the communication team to manage various social media pages and day-to-day social media activities.
• Update images, videos, links and content online.
• Manage the development, execution and production of Newsletter campaigns

Qualifications

• University Degree in IT/ICT/MIS, Computer Science and related fields is desirable.
• More than 2 years of relevant working experience, including web development, network administration, graphic design, hardware and software platforms support, telecommunications facilities and knowledge of Windows-based packages/applications.
• Good knowledge of PC/LAN operating systems, Microsoft Windows, ICT security and ERP systems.
• Advanced knowledge of HTML and experience with popular CMS systems
• Cisco Certified Network Administrator (CCNA) and Microsoft Certified Professional (MCP) will be an added advantage.
• Proven ability to work independently to troubleshoot, perform root cause analysis, identify and isolate technical issues.
• Proven ability to manage a number of projects at the same time
• Excellent decision making and able to lead teams.
• Should be very firm/confident and able to work well within a diverse team.

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Our client is an evolving and innovative pan-African social enterprise with a Youth Empowerment Program that is designed to encourage the conversion of idle youth talent into productivity. The enterprise seeks to elevate its youth impact by strengthening and launching its inspirational and intervention platforms such as coffee table book publications, awards ceremonies, inspirational sessions, Trade Fairs & Exhibitions, Fashion Label, Youth Television, Entrepreneurship Fund, Humanitarian fund, International sports linkages, Leadership Coaching and Youth Conferences.

Overall Job Purpose:

As the Administration associate & executive assistant to the director you will work as a key member of the team to provide a wide range of administrative support services and ensure efficient functioning of the office and effective communication with the director and stakeholders.

Responsibilities

• Reception: Manning the reception, receiving visitors and sending out correspondence: via phone calls and emails.
• Manage the coordination of events, travel, meetings for the team.
• Management of filing, photocopying and scanning of documents as per work demand.
• Office requisitions and keeping records of all contracts from service providers.
• Editing, developing content for reports and taking minutes of meetings.
• Where operational responsibilities cross into other departments, ensure effective communication and support.
• Managing supplier database, events documentations such as tickets and raffle items
• Extensive liaison, meetings and relationship management with external teams such as exhibitors, designers, awards nominees, etc
• Work closely with the director in developing contracts, managing disbursements of cheques and invoices.
• Supporting the director and accountant in processing invoices and payroll.
• Day-to-day accurate data entry of personnel records in the system, i.e. sick leave, annual leave, contact and dependant details etc.
• Assist with providing answers to routine HR and Administration queries such as prompt submission of leave forms, time sheets, travel plans, work plans, appraisals etc.

Qualifications

• A relevant degree in Business Administration/HR or related fields.
• More than 3 years’ experience supporting senior executives and diverse teams.
• Candidate should have in-depth knowledge of Google Apps (Specifically e mail and calendar management), MS Office Suite (Word, Excel and PowerPoint)
• Must have proven experience leading teams and offering advice to the director.
• Proven ability to work independently, set priorities, juggle tasks and meet deadlines
• Strong decision making, organizational, time management and problem-solving skills are essential
• Proven ability to manage a number of projects at the same time
• Should be very firm/confident and able to work well with a diverse team.