Ongoing Recruitment at African Union - 2 Positions

Summary

Under the supervision of the Senior Finance Officer the Assistant Accountant shall act as a support staff member within the finance department by performing accounting and payroll tasks for African Union.

Job Responsibilities

• Manage a complete financial function of the Mission which would include a number of different and diverse operations and inter-related accounts of the financial system;
• Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;
• Keep and update financial records of the office;
• Maintain updated Personnel data (staff contract, leave management, up-to-date personnel information…)
• Maintain up to date files for service providers/contracts;
• Journalize monthly exchange difference and bank charges on the various payments effected through Foreign and Local bank accounts of the Mission;
• Adjust the local bank balance at the end of each month;
• Prepare bank reconciliations;
• Draft various correspondence related to financial and administrative matters and submit to the supervisor;
• Prepare financial statements to be audited

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Summary

Under the supervision of the Director, the secretary shall carry out administrative work including answering telephone calls and taking messages in foreign languages.

Job Responsibilities

• Perform a variety of office functions and activities;
• Using both English and French Languages on the phone, or face to face with visitors and clients;
• Arranging meetings within and involving the human resources and administration office;
• Making appointments and keeping a diary;
• Making travel and accommodation arrangements;
• Maintaining accurate and tidy filing systems and data bases for all staff in the human resources and administration office and keeping both electronic and hard copies;
• Occasionally handling new staff members within the bureau;
• Handle incoming circulars, reports and letters from head office;
• Take and transcribe dictation from the Senior Human Resources and Administration Officer;
• Manage registry, drivers and messengers;
• Provide public relations and preserve corporate image locally and internationally;
• Draft correspondence, speeches for the Senior Human Resources and Administration Officer and take minutes in meetings
• Ensure availability of stationery stock, equipment and furniture in the human resources and administration office.