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Mercy-USA for Aid and Development is dedicated to alleviating human suffering and supporting individuals and their communities in their efforts to become more self-sufficient. Incorporated in the State of Michigan in 1988, Mercy-USA’s projects focus on improving health, nutrition and access to safe water, as well as promoting economic and educational g...
NATURE AND SCOPE OF THE POSITION
The Procurement Assistant will support the Procurement and Logistics Coordinator in the provision of a professional, effective and knowledgeable service for the procurement, logistics and IT division. As part of the Procurement IT Team, the Procurement Assistant will provide accurate, timely and auditable assistance in the administration of Mercy USA procurement process, ensuring that processes are fully compliant with current policies and procedures
DUTIES AND RESPONSIBILITIES
- Monitoring and maintaining computer systems and networks
- Troubleshooting system and network problems and diagnosing and solving hardware or software faults
- Setting up new users' accounts and profiles and dealing with password issues
- Installing and configuring computer hardware operating systems and applications
- Replacing parts as required
- Testing and evaluating new technology
- Conducting electrical safety checks on computer equipment
- Carrying out preventive maintenance exercises for desktops, laptops and printers on a monthly basis
- Maintain a System of Tracking procurement and Logistics requests and generate status reports
- Advice the Logistics Coordinator on all issues related to procurement and logistics and ensure transparency and accountability in all activities
- Maintain a proper record of expenditures, receipts, tracking sheets, supplies request, quotes, tenders, evaluations, waybills etc according to the Logistics Manual
- Maintain up to date list of major vendors, suppliers, and service providers for all operational locations
- Assisting in planning, implementing and/or supervise key services in the procurement process including asset management, general supply chain and functioning
- Assisting in planning, implementing and/or coordinate logistics, procurement (goods &services)
- Maintains relevant internal databases and files; keeps track of any contractual agreements, framework arrangements, etc. Ensures safe custody of the Purchase Orders, Quotations.
- Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitions in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
JOB SPECIFICATION
ESSENTIAL
DESIRED
Academic
- Bachelor’s Degree preferably in Information Technology, Procurement or related field
- Diploma from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent certification.
Experience
- At least 2 years of experience in Systems Administration, Procurement and Logistics
- Work related skills
- Outstanding Organizational and time management skills
- Strong communication skills
- Ability to multitask and prioritize daily workload
- Aggressive and Result Oriented
- Able to meet deadlines
Personal attributes
- Ability to work under pressure
- Trustworthy
- Team player
- Responsiveness
- Strong interpersonal skills
- Strong customer relation skills
- Integrity
This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. The jobholder may be requested to perform job-related tasks other than those stated in this description.
The jobholder is expected to perform in a manner consistent with the values and philosophy of
“Mercy USA for Aid and Development”
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DEPARTMENT: M&E
REPORTS TO: M&E COORDINATOR
NATURE AND SCOPE OF THE POSITION
Under the overall guidance of the M&E Coordinator and direct supervision of the Project, the M&E Officer will be responsible for the monitoring and ensuring high quality and timely inputs, and for ensuring that the project maintains its strategic vision and that its activities result in the achievement of its intended outputs in a cost effective and timely manner.
The M&E officer will be responsible for designing and implementing the M&E activities of the Project; assisting the Project Manager in preparing Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis and will be responsible for the collection & analysis of different data in relation to the project activities.
DUTIES AND RESPONSIBILITIES
- Develop and strengthen monitoring and evaluation procedures
- Monitor all project activities, expenditures and progress towards achieving the project output
- Recommend further improvement of the logical frame work
- Develop monitoring and impact indicator for the project success
- Monitor and evaluate overall progress on achievement of results
- Monitor the sustainability of the project's results
- Provide feedback to the Project Manager on project strategies and activities
- Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks
- Report monthly, quarterly, half-yearly and annual progress on all project activities
- Conduct capacity assessment on existing monitoring and evaluation system Develop indicators and a monitoring strategy for the project
- Provide inputs, information and statistics for quarterly, annual and other reports to Project Management Team
- Participate in annual project reviews and planning workshops and assist the Project Manager in preparing relevant reports
- Assist in coordinating across the available components of the Project to ensure effective implementation of M&E
- Assist the project personnel with M&E tools and in supporting them in their use
- Assist Project Managers in the preparation of reports on the findings and lessons learned from project innovations
- Assist in programmatic reporting to external bodies, such as Clusters and donors.
- Perform other duties as required
JOB SPECIFICATION
QUALIFICATIONS
ESSENTIAL
Academic
- Bachelor’s Degree preferably in Business Administration, Economics or related field
Experience
- At least 2 years of experience in the design and implementation of M&E in emergency and development projects implemented by national/international NGOs/UN bodies
- Experience in designing tools and strategies for data collection, analysis and production of reports
- Expertise in analyzing data using statistical software
- Work related skills
- Outstanding Organizational and time management skills
- Strong communication skills
- Ability to multitask and prioritize daily workload
- Aggressive and Result Oriented
- Able to meet deadlines
Personal attributes
- Ability to work under pressure
- Trustworthy
- Team player
- Responsiveness
- Strong interpersonal skills
- Strong customer relation skills
- Integrity
This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. The jobholder may be requested to perform job-related tasks other than those stated in this description.
The jobholder is expected to perform in a manner consistent with the values and philosophy of
“Mercy USA for Aid and Development”
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