Job Openings at Duma Works - 2 Positions

Ref No 3152

Duma Works is recruiting a General Manager in Nairobi for one our clients in the film industry.

Purpose

To Manage and Control the Company’s operations and to give strategic guidance and direction to the CEO to ensure that the Company achieves its mission and objectives.

Directly Reports To: The CEO

Indirectly Reports To: The Board

General Manager Job Responsibilities

• Manage and control the work and resources of the Company and ensure the recruitment and retention of the required numbers and types of well-motivated, trained and developed staff to ensure that it achieves its mission and objectives.
• Prepare a corporate plan and annual business plan and monitor progress against these plans to ensure that the Company attains its objectives as cost-effectively and efficiently as possible.
• Provide strategic advice and guidance to the Chairman and the members of the Board, to keep them aware of developments within the industry and to ensure that the appropriate policies are developed to meet the Company’s mission and objectives and to comply with all relevant statutory and other regulations.
• Establish and maintain effective formal and informal links with major customers, relevant government departments and agencies, local authorities, key decision-makers and other stakeholders generally, to exchange information and views and to ensure that the Company is providing the appropriate range and quality of services.
• Develop and maintain research and development programmes to ensure that the Company remains at the forefront in the industry, applies the most cost-effective methods and approaches, provides leading-edge products and services and retains its competitive edge.
• Prepare, gain acceptance, and monitor the implementation of the annual budget to ensure that budget targets are met, that revenue flows are maximised and that fixed costs are minimised.
• Develop and maintain an effective marketing and public relations strategy to promote the products, services and image of the Company in the wider community.
• Represent the Company in negotiations with customers, suppliers, government departments and other key contacts to secure the most effective contract terms for the Company.
• Develop and maintain Total Quality Management systems throughout the Company to ensure that the best possible products and services are provided to customers.
• Develop, promote and direct the implementation of equal opportunities policies in all aspects of the Company’s work.
• Oversee the preparation of the Annual Report and Accounts of the Company and ensure their approval by the Board.

Requirements

• Degree in any related field.
• MBA would be an added advantage
• Post Graduate Diploma in Leadership Management/Strategic Management.
• At least 10 years’ senior level experience of management of people and resources and proven record of success in senior level general or commercial management, preferably in a related industry.

Key Performance Indicators

(SMART = Specific, Measurable, Achievable, Realistic and Timebound. For example: To produce x number of y by the end of each month with z mistakes or complaints.)

• Staff Productivity
• Company Profitability
• Staff Turnover rates
• Customer Satisfaction
• Staff Effectiveness
• Management of Company Resources.

Skills/Knowledge

• Excellent communication skills
• Excellent Leadership skills
• Excellent interpersonal skills
• Excellent Networking skills
• Excellent negotiation skills
• High emotional intelligence
• Excellent Problem Solving skills
• Planning and Organization skills
• A wide Knowledge of the Industry
• Understanding of Financial Management.
• Very High Level of Commercial Awareness.
• Awareness of the Global Markets and economy
• Awareness of Current affairs

Personal Attributes

(3-must, 2-should, 1-preferably)

• Self driven – 3
• High integrity – 3
• Diplomatic – 3
• Team leader – 3
• Dynamic – 3
• Highly productive – 3
• Pleasant and friendly – 3
• Goal oriented – 3
• Ability to network – 3
• Decisive – 3
• Smart and presentable – 3
• Responsible – 3
• Consistent – 3
• Strict adherence to deadlines – 3
• Flexible and resilient – 3
• Confidentiality- 3

Special Work Conditions

• Regional and Global Exposure

Career Path Progression

• Company Directorship

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Ref No 3138

Reports to: Executive Officer and the KCA Chairperson

Duma Works is hiring an Executive Assistant for Kilifi County Alliance (KCA). KCA is a reputable NGO in Kilifi which provides a platform for its members to engage with the county Government.

About Us

Kilifi County Alliance is an umbrella of Residents Associations and Corporates in Kilifi County.
We are registered as an NGO. We are Membership based and exist to provide a platform for Members to engage with County Government.

We are keen to occupy the space created by the principle of Public Participation to participate in Governance and play an oversight role towards Transparency, Accountability, and Service Delivery.

About the Role

Interest in Governance and Public Policy is key in the person we recruit. He/she has to be keen on the width and breadth of County Governments; to build a relationship with County Government Offices that can provide information needed by KCA and open doors for KCA to engage Government.

Job Responsibilities

• Act as the focal point of the KCA, working to achieve its objectives
• Establish an effective working relationship between KCA Board members, County Government of Kilifi (CGK) and others to further KCA members’ objectives
• Promote the Alliance as a respected (non political) organisation, representing the joint interests of the Kilifi County Stakeholders to the County Government of Kilifi
• Pro-actively manage the role; which includes the administrative and secretarial functions of the KCA, keeping in mind the need to limit the work load carried by the KCA Board Members
• Will, in liaison with Chairman, be a self-starter and formulate, distribute concise communications to keep Alliance Board and Members fully abreast of County matters of interest.
• Provide KCA with early notification of CGK plans / actions / events /publications
• Keep abreast of gazette and media for information relevant to KCA interests and alert KCA committee
• Alert the KCA about proposed County legislation (e.g. draft bills and budgets; development plans) likely to affect Kilifi Stakeholders and evaluate same as necessary
• Attend relevant meetings with the County officials on behalf of the KCA
• Prepare and distribute regular reports to the Chairperson, Board, and Members; while ensuring action is taken as may be required
• Prepare agenda for KCA Board meetings, take and circulate the minutes and take action as required
• Maintain data base and records of membership and membership subscriptions
• Keep accounts of KCA finances, including petty cash etc.
• Undertake other tasks such as: record keeping/admin/filing etc.
• Carry out any other reasonable duties as may be given to you by the Chairperson and, with his/her knowledge, the Board Members.

Qualifications for the Executive Assistant Job

• Requires the ability to be pro-active and to take initiative to undertake tasks on behalf of the Board to achieve KCA objectives
• Ability to manage Budgets, Finances, and Tax procedures and records
• Prior experience working in public governance is an added advantage
• IT skills
• Good numerical skills
• Good ability to formulate concise communication
• English/Kiswahili language skills
• Excellent inter personal skills

Location: Kilifi. With travel to various parts of the County and Country.