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  • Posted: Dec 7, 2017
    Deadline: Dec 21, 2017
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  • Chuka University is a public institution established through a legal notice No. 161 of 2007. It was a constituent College of Egerton University and the successor of the former Egerton University Eastern Campus College, Chuka.The Campus College was established on 27th September 2004, by Egerton University Council to enhance access to high quality and affordab...
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    Clerk

    Job Requirements

    • Must have KCSE Certificate with a minimum mean grade C- with a C- in English or Kiswahili
    • Should have a Basic professional Certificate
    • Must be computer literate
    • Should show exemplary work performance
    • Should have 1 year experience as Clerk

    Duties

    • Receive correspondence / mail from various sources – internal and external
    • Dispatch mail and other documents internally and externally
    • Responding to all inquiries, welcoming visitors and making them comfortable, making and confirming appointments as directed
    • Open/close files as required, Update and maintain files by filing documents, control and trace the movement of files and documents within the organization
    • Promptly retrieve and avail the required records and information
    • Prepare and administer documents and records as required
    • Carrying out general office administration duties from time to time
    • Keeps record and monitor stock levels of office supplies and makes requisition to replenish the stocks
    • Any other duties that may be assigned by the immediate supervisor

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    Accounts Assistant

    Job Requirements

    • Must have grade a mean of C Plain in KCSE or equivalent and at least C minus in mathematics at KCSE
    • Must have CPA I
    • Must have a certificate in Computer Literacy.
    • Should show exemplary work performance
    • Should have 2 years’ experience as an account assistant or its equivalent

    Duties

    • Receive and bank revenue.
    • Petty cash and cheque payments
    • Maintain ledger books and preparation of cash flow statements.
    • Maintain cheque movement register
    • Prepare payment vouchers for all payments
    • Maintenance of creditors schedule
    • Vote book control
    • Filing of documents
    • Any other duties assigned by immediate supervisor.

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    Senior Accounts Assistant

    Job Requirements

    • Must have Bachelor’s degree in Commerce (Accounting Option), for direct appointment OR
    • Must have CPA Part II with 3 years’ experience as Senior Accounts Assistant I
    • Should have excellent computer skills and demonstrate good working knowledge of accounting packages and financial systems
    • Should show exemplary work performance.

    Duties

    • Prepare and balance cash books.
    • Prepare bank reconciliation statements.
    • Prepare sales and purchases day book.
    • Summarize statutory deductions.
    • Preparation and maintenance of general ledger accounts.
    • Preparation of monthly financial reports.
    • Any other duties as may be assigned by immediate supervisor.

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    Assistant Accountant

    Requirements

    • Must have Bachelor’s degree in Commerce( Accounting option) or its equivalent and CPA part 3
    • Should have excellent computer skills and demonstrate good working knowledge of accounting packages and financial systems
    • Should show exemplary work performance
    • Must have 2 years’ work experience as a Senior Accounts Assistant

    Duties

    • Prepare financial reports.
    • Maintain accountable documents (Register)
    • Maintain and update Assets Register.
    • Should undertake the preparation of cash books and bank reconciliation statements.
    • Ensures the remittance of all statutory deductions as per the la
    • Preparation of quarterly reports
    • Consolidation of Departmental Budgets
    • Maintenance of students financial records
    • Processing of Lecturers claims.
    • Any other duties that may be assigned by immediate supervisor.

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    Assistant PR

    GRADE 8

    Job Requirements

    • Have a Bachelor’s Degree in Communication / Journalism or equivalent from recognized institution.
    • Have excellent communication skills both orally and in writing
    • Have excellent Computer skills including use of graphic communication (videography and photography skills).
    • Posses ability to edit video footages and photographs.
    • Posses great Media Relations skills with ability to know how to interact with other media outlets.
    • Have ability to write press releases and speeches
    • Show exemplary work performance
    • Have 3 years in Public Relations
    • Be member of Public Relations Society of Kenya, will be an added advantage

    Duties

    • Prepare and disseminate corporate publicity information materials like posters, banners, calendars, diaries, prospectus and brochures
    • Managing the PR exercise of potential crisis
    • Participate in the production of the monthly newsletter publication by collecting and writing news stories, photos and editing of the newsletters
    • Coverage of University activities ( both video and photography)
    • Prepare advertisements for media houses.
    • Media monitoring
    • Participate in organizing and coordinating University exhibitions and marketing activities
    • Any other duties that may be assigned by the immediate supervisor

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    Senior Administrative Assistant

    Job Requirements

    • Must have a Bachelor’s degree from a recognized institution
    • Should have knowledge and experience in using computerized management information systems applications and tools
    • Should have a three (3) years exemplary work experience as an Administrative Assistant Grade 8 or equivalent
    • A Master’s degree from a recognized institution would be an added advantage

    Duties

    • Supervise staff under him/her
    • Process data for administrative planning
    • Assist in information processing and dissemination
    • Prepares procurement plan and
    • Prepare annual budget for the section
    • Assist in communication with staff/ students and other Stakeholders
    • Assist in Administrative records management
    • Take minutes in various university committees
    • Coordinate general office services
    • Performs any other duties assigned by immediate supervisor

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    Administrative Assistant

    GRADE 8

    Job Requirements

    • Must have a Bachelor’s degree from a recognized institution
    • Should have knowledge and experience in using computerized management information systems applications and tools
    • Exemplary work performance
    • 1 year experience in Administrative Duties would be an added advantage

    Duties

    • Assist in the implementation of administrative functions of the department or sections
    • Manage appearance of the office and order replacement of furniture and equipment
    • Taking minutes and typing minutes of meetings in section, departments and University committees.
    • Ascertain meetings and workshop venues conducted by the head of departments and sections
    • Ascertain Scheduled times and calendar dates
    • Circulate agendas, programs and action points to relevant officers
    • Any other duties assigned by immediate supervisor

    Method of Application

    Applicants must submit ten (10) copies of application letters giving details of their age, Education and professional qualifications, detailed work experience, present post and salary, applicant’s day telephone and email address, and enclosing duly certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicants competence accompanied by a detailed Curriculum Vitae.

    Applicants should request their referees to write and submit their confidential recommendation letters on their behalf directly to the undersigned. The name and the reference number of the position for which application is made should be clearly indicated on the envelope.

    Applications should reach the undersigned not later than Thursday 21st December, 2017

    Vice-Chancellor Chuka University

    P.O. Box 109-60400 Chuka

    Chuka University is an equal opportunity employer. Physically Challenged People are encouraged to apply.

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