Job Vacancy at Panalpina Airflo Ltd

Department / Location:

Finance

Line Reporting:

Country Head of Finance

Matrix Reporting:

Regional Treasury & NWC Manager

Hiring Date:

August 2018

• Responsible for the receivables which are not collectable by the OTC team
  • Cooperates with collection agencies and legal teams
  • Reviews and signs off the local work instructions for FSSC and ensures they are aligned with corporate policies
  • Responsible for the disputes and its resolution together with the country product and legal team
  • Oversees bad debt accruals and write-off’s
  • Assists the FSSC to clear unapplied cash
  • Establishing credit applications
  • Active involvement in customer onboarding together with Marketing & Sales and Business Implementation
• Ensures proper approvals are obtained for:
  • Payment terms (from invoice date) > 60 days
  • Payment terms other than from invoice date
  • Payment terms for customs & duties (from invoice date) > 5 days
  • Invoicing in other than country currency or cross-country billing
  • Self-billing
  • Summary billing (multiple shipments with different shipment dates)
  • Commercial settlements (incl. credit notes) and write-offs
  • Re-establishment of credit terms for temporary COD customers
• Ensures that:
  • disputes are resolved after 5 days
  • customers are set on COD 10 days after the 3rd dunning letter
  • Pre-Payments, Short-Payments, Double-Payments, Unapplied Cash and Bad Debt Provisions are posted according to the OTC policy
• Quality, Health, Safety & Environment
  • Perform assigned tasks to support Panalpina meets its objectives and targets regarding quality, health, safety and environment as documented in IMS and follow all requirements as set out in the QHSE policy.
  • It is the responsibility of all staff to ensure that their day to day activities embrace sustainability/Health and safety therefore reducing the impact upon the environment, supporting the communities we work in and reducing incidents in the workplace.

Skills & Competencies

• A high level of attention to detail and a logical and organized approach
• Strong communication skills (spoken and written) and persistence
• Strong analytical skills
• Ability to work independently as well as in a team and remote with off-shore partner
• Profound knowledge of accounting and credit management
• Good understanding of Financial Shared Service Centre concepts
• Knowledge of freight forwarding
• Profound knowledge of SAP and MS-Office products (Word, Excel, Outlook

Educational background / Work experience

• Graduate in business administration or similar qualification
• Professional experience in accounting/ financial processes and collection.

Language Skills

English: fluent in written and spoken

Kiswahili: fluent in written and spoken