Executive Assistant at Beyond Zero

Job Desccription

The Beyond Zero Secretariat is looking for a highly motivated Executive Assistant to provide effective and efficient administrative support to the Secretariat.**

The Key responsibilities in the position include:-

• Manage day-to-day administrative activities of the Co-ordinator’s office by setting and monitoring schedules, organizing the incoming flow of work and following-up to ensure timely responses;
• Prepare all necessary documents, minutes, briefing papers, reports and presentations for the Co-ordinator as may be required;
• Ensure proper record keeping by establishing an efficient manual and electronic filing system;
• Supervision and management of office supplies to ensure proper utilization and replenishment;
• Maintain office efficiency by ensuring that all services are functioning and take corrective action whenever necessary;
• In close liaison with the Co-ordinator support in all HR functions including recruitment, induction, staff welfare, leave management, health and safety, payroll and maintaining of personnel files.

Key Requirements:

• Bachelor’s Degree in Business Administration, HR option. A diploma in HR Management (CHRP) is an added advantage.
• 1-3 years of relevant work experience in HR & Administration
• Excellent organizational and communication skills
• Report writing skills Negotiation and problem solving skills