Latest Recruitment at Anti-Counterfeit Authority

The Principal Office Administrator is responsible to the Executive Director and will be :-

• Supervising staff under the Executive Director’s office;
• Co-ordinating the general administration of the Executive Director’s office;
• Maintaining the standing imprest of the Executive Director’s office;
• Managing the Executive Director’s diary;
• Coordinating appointments and travel itineraries for the Executive Director;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up to date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness;
• Managing petty cash;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Qualifications

For appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-

• Served in the grade of Chief Assistant Office Administrator, for a minimum period of three (3) years;
• Bachelors’ degree in secretarial studies or bachelor of business and office management from a recognized institution.
  OR
  Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.
• Certificate in secretarial management course lasting not less than three (3) weeks from Kenya school of government or any other recognized institution;
• Certificate in senior management course lasting not less than four (4) weeks from a recognized institution;
• Certificate in computer applications from a recognized institution;
• Demonstrated professional competence in management of office and administrative services.

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An Anti-Counterfeit Inspector II will perform a variety of Enforcement duties of limited scope and complexity under appropriate guidance and supervision of Anti-Counterfeit Inspector I.
The Anti-Counterfeit Inspector II is responsible to Anti-Counterfeit Inspector I for:-

• Drafting charge sheets and filing cases in courts;
• Ensuring safe custody of exhibits;
• Investigating complaints from intellectual property rights owners;
• Ensuring that witnesses attend court through witness summons;
• Assisting in conducting prosecution of cases;
• Taking part in compiling court files/cases;
• Conducting raids on suspected counterfeit goods;
• Entering, inspecting, seizing and detaining suspected counterfeit goods;
• Carrying out follow ups on cases of complaints on counterfeit goods;
• Sampling goods for testing and analysis;
• Compiling reports on suspected counterfeit goods;
• Entering goods into the inventory and transferring them into the counterfeit goods depot;
• Perform any other duty as may be assigned.

Qualifications

For appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-

• A Bachelor’s degree in Law, Criminology or related disciplines from a recognized institution;
• At least two (2) years working experience in litigation, criminology or law enforcement; and
• Demonstrated administrative and professional competence in work performance
• Professional membership in the related fields above will be an added advantage.

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The Senior Accountant is responsible to the Chief Accountant and will be: –

• Processing payments as per established procedures and policies
• Capturing invoices/certificate of contract into the system
• Reviewing payments vouchers to ensure compliance to approved procedures
• Supervising daily cash count and posts transactions as per approved systems
• Liaising with suppliers to facilitate reconciliation of accounts
• Sorting out the reconciliation items in the bank statements, payroll and accruals accounts
• Processing payments and making appropriate entries into staff bank accounts
• Carrying out reconciliations of salaries and wages accounts as per approved procedures and policies
• Preparing payroll as per approved procedures and policies
• Maintaining accurate accounting records
• Ensuring that all revenues/incomes are receipted and banked intact as per laid down procedures.
• Ensuring that all banking reconciliation is done promptly and timely follow-ups made on any identified discrepancies
• Ensuring proper accounting for the petty cash and effective management of imprest system from various departments.
• Participating in the process of conducting annual stock takes and reconciliation of the same to the respective ledger accounts.
• Maintaining a fixed asset register ensuring that assets purchased are properly recorded on the register.
• Reconciling accounts of debtors as per policy and procedures
• Preparing of external audit schedules as directed by the Head of Finance.
• Preparing monthly management accounts for the management
• Ensuring statutory deductions and payments are remitted to the respective authorities
• Perform any other duties as assigned.

Qualifications

For appointment to the grade of Senior Accountant, the officer must have:-

• Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;
• Obtained Certified Public Accountants CPA(K) or its equivalent from a recognized Institution;
• At least four (4) years working experience in Finance & Accounting;
• Attended a Senior Management Course; and
• Must be a member of Institute of Certified Public Accountants of Kenya.

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The Chief Supply Chain Management Officer is responsible to the Assistant Manager, Supply Chain Management for:-

• Preparing papers for relevant tender committees as per Authority’s guidelines;
• Preparing of contracts agreements as per established procedures;
• Participating on tender opening and commercial analysis in liaison with other departments, Section and Units;
• Participating in the development, implementation of the procurement policy and procedures for the Authority.
• Receiving requisitions from the departments/units for development of procurement schedule;
• Preparing and send out tender bidding documents/requests for regular and specialized supplies of goods and services;
• Scheduling procurement in line with the budget;
• Participating in ensuring that Best Practices are employed in the supply chain management;
• Facilitating prompt and accurate delivery of goods, services or equipment following the award of tenders or orders;
• Facilitating receipt, verification, inspection and posting (into stock cards) of ordered goods, to ensure compliance to order specifications;
• Preparing inventory coding and classification and maintain it on equipment and tools, and ensure proper inventory control;
• Monitoring usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized;
• Preparing tender schedules before awarding of local purchase orders, and local service orders;
• Participating in carrying out periodic stock takes;
• Perform any other duties as may be assigned.

Qualifications

For appointment to the grade of Chief Supply Chain Management Officer, a person must have:-

• Masters degree in Business Administration procurement/ Social Sciences/ Purchasing/Commerce/ Economics or related discipline
• Bachelor degree in Business Administration procurement/ Social Sciences/Purchasing/Commerce/ Economics or related discipline;
• At least six (6) years working experience, three (3) of which must have been at a managerial level in Supply Chain Management
• CIPS professional final stage
• Membership of KISM in good standing;
• Attended a senior Management Course.

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The Manager Legal Services is responsible to the Deputy Director Enforcement, Legal Services for:-

• supervising, managing and administering legal matters in the Authority;
• formulating, implementing and evaluating policies on research, enforcement and legal matters;
• developing strategies for stakeholder consultations and engagements;
• taking legal action where necessary to protect the interests of theAuthority in pursuance of its mandate;
• liaising with external law firms on litigation involving theAuthority either in pursuance of its mandate or other claims;
• providing legal counsel on legal and legislative issues impacting on the Authority;
• providing legal support and services to the programmes in which the Authority will be involved and advising theAuthority on legal issues;
• preparing budget estimates, work plan and procurement plans for the Division;
• being responsible for the implementation and realization of the Division’s strategic plans and objectives;
• review of files and drafting of legal opinions;
• implementing performance appraisal systems in the Division; and
• performing any other duty as may be assigned by the Executive Director

Qualifications

For appointment to the position of Manager, Legal Services, a person must have:-

• Masters degree in Law or Business Management/Administration;
• Bachelor of Laws (LLB) degree from a recognized institution;
• Must be an advocate of the High Court of Kenya in Good standing
• At least ten (10) years working experience, five (5) of which must have been at a managerial level in litigation;
• Demonstrated managerial, administrative and professional competence in work performance;
• Attended a strategic leadership course not lasting less than four (4) weeks.