Principal Office Administrator at Anti-Counterfeit Agency

The Principal Office Administrator is responsible to the Executive Director and will be :-

• Supervising staff under the Executive Director’s office;
• Co-ordinating the general administration of the Executive Director’s office;
• Maintaining the standing imprest of the Executive Director’s office;
• Managing the Executive Director’s diary;
• Coordinating appointments and travel itineraries for the Executive Director;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up to date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness;
• Managing petty cash;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Qualifications

For appointment to the grade of Anti-Counterfeit Inspector II, a person must have:-

• Served in the grade of Chief Assistant Office Administrator, for a minimum period of three (3) years;
• Bachelors’ degree in secretarial studies or bachelor of business and office management from a recognized institution.
  OR
  Bachelors’ degree in social sciences plus a Diploma in Secretarial Studies from a recognized institution.
• Certificate in secretarial management course lasting not less than three (3) weeks from Kenya school of government or any other recognized institution;
• Certificate in senior management course lasting not less than four (4) weeks from a recognized institution;
• Certificate in computer applications from a recognized institution;
• Demonstrated professional competence in management of office and administrative services.