Job Openings at Kibabii University

Job Details

• Diploma in Records Management, Information Management, Library Science, Business Management OR Certificate in Records Management, Information Management, Library Science, Business Management with 6 years working experience 3 of which as Assistant Clerk I Scale 4 or its equivalent.
• ICT Competence.

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Ref: KIBU/ADM/14/2019

Requirements

• Diploma in Public Relations with 3 years relevant working experience OR Certificate in Public Relations with six (6) years working experience 3 of which as Receptionist I Scale 4 or its equivalent.
• ICT Competence.

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Job Details

• Higher National Diploma in Water Engineering with 3 years working experience as Sewerage Maintenance Officer Scale 8 or its equivalent in busy Maintenance or Engineering environment OR Diploma in Water Engineering with 6 years working experience, 3 of which as Sewerage Maintenance Officer Scale 8 or its equivalent in busy  Maintenance or Engineering environment.
• ICT competence.
• Membership to a professional body.

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Reporting to the Registrar (Academic Affairs), the Assistant Registrar (Examinations) shall:

• Prepare examination processing schedules;
• Ensure preparation, proofreading and duplication process of examination papers;
• Be the custodian of examination papers and unused booklets;
• Be the custodian of marked scripts and examination records;
• Facilitate the preparation, printing and issuing of academic transcripts;
• Maintain examination records – results, consolidated mark sheets etc;
• Prepare examination regulation documentation;
• Maintain database of approved external examiners;
• Facilitate the process of external examiners assessment of 1^st and 2^nd Semester examination scripts;
• Facilitate external examiners travel and accommodation arrangements;
• Facilitate the process of payment of external examiners;
• Prepare reports on semester examinations;
• Prepare the Section budget and procurement of materials and equipment;
• Provide secretarial services to the following: Senate Examiners Board, Ad- hoc committees on Examination Irregularities and Examination Review committees;
• Prepare letters to candidates on outcome of Senate deliberations on supplementary/ repeat/special examinations, suspension, expulsion, warning etc.;
• Ensure the update of student file records with reference to transcripts, daily examination communication etc.;
• Prepare student data, records and statistics on completion rate, graduation, exam related irregularities, number of examinations etc.;
• Ensure that the examination office file records and registry are updated and maintained constantly.

Requirements

• Master’s Degree in a relevant field with 6 years working experience, 3 of which as Senior Administrative Assistant Scale 11 or its equivalent;
• CPS (K) or Diploma in relevant area is an added advantage;
• Must be registered with relevant professional body;
• ICT Competence.
• Shown merit and ability as reflected in work performance and results.

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Job Details

• Bachelors Degree in the relevant area OR Higher National Diploma in the relevant area with 3 years working experience OR Diploma in the relevant area with 9 years working experience 3 of which as Technician I Scale 7 or its equivalent.
• Member of a recognized professional body.
• ICT Competence.

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Job Details

• An officer at this level will be responsible for typing letters, memos, minutes and performing general office tasks of clerical nature;
• Making appointments and dealing with inquiries.
• He/She will also be responsible for filing all documents, opening new files and closing old ones, together with collating documents being dispatched from the offices.

Requirements

• Diploma in Secretarial Studies OR Stage II Single and Group Certificates with 3 years working experience as Assistant Office Administrator II Scale 4 or its equivalent.
• ICT Competence.

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Job Details

• Diploma in Hotel and Institutional Management, Hospitality and Tourism Management, Hotel & Restaurant Management or related field.
• ICT Competence.

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Job Description

• An officer at this level will be responsible for typing letters, memos, minutes and performing general office tasks of clerical nature;
• Making appointments and dealing with inquiries.
• He/She will also be responsible for filing all documents, opening new files and closing old ones, together with collating documents being dispatched from the offices.

Requirements

• Diploma in Secretarial Studies OR Stage II Single and Group Certificates with 3 years working experience as Assistant Office Administrator II Scale 4 or its equivalent.
• ICT Competence.