Assistant Registrar Examinations at Kibabii University College

Reporting to the Registrar (Academic Affairs), the Assistant Registrar (Examinations) shall:

• Prepare examination processing schedules;
• Ensure preparation, proofreading and duplication process of examination papers;
• Be the custodian of examination papers and unused booklets;
• Be the custodian of marked scripts and examination records;
• Facilitate the preparation, printing and issuing of academic transcripts;
• Maintain examination records – results, consolidated mark sheets etc;
• Prepare examination regulation documentation;
• Maintain database of approved external examiners;
• Facilitate the process of external examiners assessment of 1^st and 2^nd Semester examination scripts;
• Facilitate external examiners travel and accommodation arrangements;
• Facilitate the process of payment of external examiners;
• Prepare reports on semester examinations;
• Prepare the Section budget and procurement of materials and equipment;
• Provide secretarial services to the following: Senate Examiners Board, Ad- hoc committees on Examination Irregularities and Examination Review committees;
• Prepare letters to candidates on outcome of Senate deliberations on supplementary/ repeat/special examinations, suspension, expulsion, warning etc.;
• Ensure the update of student file records with reference to transcripts, daily examination communication etc.;
• Prepare student data, records and statistics on completion rate, graduation, exam related irregularities, number of examinations etc.;
• Ensure that the examination office file records and registry are updated and maintained constantly.

Requirements

• Master’s Degree in a relevant field with 6 years working experience, 3 of which as Senior Administrative Assistant Scale 11 or its equivalent;
• CPS (K) or Diploma in relevant area is an added advantage;
• Must be registered with relevant professional body;
• ICT Competence.
• Shown merit and ability as reflected in work performance and results.