Administrative Assistant at International Committee of the Red Cross

About the Job

Administrative Assistant 2 is the focal person for all ICRC /SRCS related financial accounting and administrative issues. He/she provides support to Somali Red Crescent Society (SRCS) finance and administration offices in Somalia. He/she prepares, reconciles and analyses the accounting records, financial reports and returns from SRCS finance offices in Hargeisa and Mogadishu.

He/she closely works with Finance office in Nairobi and the Cooperation field team based in Somalia.

This is resident/National position based in Nairobi, Kenya.

Duties and Responsibilities

• Receives all financial documents submitted by the SRCS finance offices in Hargeisa and Mogadishu and crosschecks documentation accordingly
• Ensures accuracy and completeness of accounting transactions in accordance with the ICRC financial procedures and confirms that all transactions have all the necessary supporting documents
• Ensures the respect of financial procedures and reporting by the SRCS concerned in accordance with International Accounting Standard as guided by the ICRC Finance & Administration manual and as per Joint ICRC-NS Finance Working Agreement
• Prepares monthly financial statistics, reports and submits to Cooperation Coordinator
• Performs regular integrity checks of accounting entries and account balances
• Provides adequate financial information to the SRCS Finance responsible and other relevant Finance Officers
• Prepares correspondence, internal presentations, meeting minutes and shares information among users
• Updates the timeline, tables and charts, schedule and other tools and follows up on invoices
• Prepares for meetings by setting up rooms and materials, including technical set up for conference calls, presentation and video conferences
• Organizes for seminars, training sessions, workshops and liaises with internal and external stakeholders
• Updates files and ensures proper filling of documents for future reference and audit purposes
• Provides support to other departments and responds to semi-routine and non-standard inquiries when need be
• Maintaining cordial relationships with the SRCS counterparts and other stakeholders

Minimum qualifications and required competencies

• Diploma in Business Management, Business Administration or any other relevant field of study
• 3 years’ experience in a similar field of activity within a Humanitarian environment
• Ability to work well independently and within a team
• Excellent numerical ability and attention to details
• Good analytical, organisational and communication skills
• Fluency in written and spoken English and Somali language
• Proficiency in MS Office suite. Advanced level Excel skills will be an added advantage