Job Vacancies at Corporate Staffing Services Ltd

Salary: 60 – 80K

The organization is member based and provides global networking activities, training and growth opportunities for their members. They seek to hire an Administrator cum Event Planner and will be tasked to efficiently plan office operations, coordinate and manage member interaction activities, smooth running of events and trainings, while adverting any crisis at hand.

Responsibilities 

• Assist with the planning and development of annual learning calendar
• Upload and maintain all events via CVent; targeting a minimum of 4 events per annum
• Work collaboratively with Learning Officer through regular planning meetings/telecoms
• Manage event together with Chapter chair by; Selecting Vendors; venue, service providers; sending invitations, confirmation/logistics and collate RSVP’s
• Prepare, track and maintain Learning budget while controlling expenditure
• Management of Chapter Membership, and updating details of member’s Spouse details, Children name(s) and age(s) and Dietary requirements
• Event Logistics – Assist with preparation of ‘run order/program’, special guests etc.
• Planning for Seating plans and name badges, Resource requirements e.g. AV etc, Gifting, Post- event Evaluation forms (via CVent)
• Post Event Administration i.e.; sending Thank you, letters, Collate overall evaluation and update E-Bank
• Reconciling all invoices paid, pending invoices to Wrap up event
• Reporting on Record the Actual expense of event vs budget variance, RSVP vs member attendance
• Assist Learning officer with quarterly and final year end “BOB” award submission
• Pay vendors/suppliers in accordance with local chapter finance policy
• Ensure that Finance officer approves the signing of any contracts, in writing or alternatively sign the contract him/herself
• General administration: Maintain the chapter home page (introduction, events, discussions etc), maintain all data and history of Chapter, Filing of meeting minutes, Partner files and project files
• Update chapter health dashboard every quarter on Salesforce
• Keep regular back-ups of computer data
• Manage email account, respond to general email queries sent and annual anti-virus updates, etc.

Qualifications

• A Bachelor’s degree in Business related field
• 3-5 years’ professional experience working with chief executives or supporting high-level customers
• Professional certificate in event/project management is added advantage;
• 2 years’ membership, association, or non-profit organization experience preferred
• Basic financial management course or experience is desired
• Proficient in Microsoft Office (Google drive, Word, Excel, Power Point, Outlook)
• Working knowledge of social media platforms and use of salesforce and CVent is an added advantage
• Strong office administration skills
• Ability to manage multiple tasks and projects simultaneously in an environment of changing priorities
• Ability to meet critical deadlines and set priorities in a timely fashion – excellent time management
• Excellent written and verbal communication skills
• Excellent organizational skills and commitment to detail
• Ability to work independently and be self-motivated.
• Ability to work flexible and/or extended hours as needed
• Works collaboratively in a multi-cultural organization with diverse membership base

Skills 

• Mature, diplomatic, Poised, Confident and Responsible individual
• Service and detail oriented, positive attitude, creative and good problem solver
• Eager to learn, grow and adapt to a fast-paced environment
• Ability to think out of the box
• Good interpersonal and social skills

Industry: Pharmaceutical

Salary: Competitive based on experience

The Finance and Operations Manager will be tasked with the improvement of the financial management, optimizing the weighted average capital, general business operations and advising management on the best risk-adjusted return through the management of outlets and stakeholders to attain operational efficiency.

Responsibilities 

• Timely Financial reporting and interpretation of statements to the directors, giving recommendations of actionable steps.
• Drive financial sustainability plan whilst periodically report to all stakeholders on progress.
• Verification of payment vouchers, and reconciliation of irregularities/discrepancies within the books of accounts.
• Prepare and finalize the annual budget and quarterly performance reports, as needed.
• Develop and monitor the capital budget with the Director’s, ensuring the fixed asset register is updated and managed on a timely basis.
• Ensure that all operational reports submitted accurately and within the appropriate timelines.
• Provide regular forecasts and assist the MD in preparing forecasts for the headquarters and branches for planning purposes.
• Safeguarding the company’s financial resources by regularly updating customer databases, client information, data backup, etc.
• Evaluating the various revenue channels, advising on risk and areas in which operational efficiencies can be attained as well as optimal application of resources to support the business.
• Monitor and control current expenditures to ensure that expenditures remain within available funding and approved budgets.
• Compliance with legal requirements, advising management on action points while maintaining confidentiality of company resources, including client information.
• Ensure adherence and due process of procurement and inventory management systems.
• Development of pricing models by analyzing changes in product design, marketing positioning, and services provided, to determine effects on cost.
• Analyzing actual operating costs and preparing periodic reports comparing standard costs to actual activity costs, giving recommendations on synergies.
• Providing management with reports specifying and comparing factors affecting prices and profitability of products or services, including competitor analysis.

Qualifications 

• Bachelor’s degree in Accounting, Commerce, Finance, Economics or equivalent qualification
• 3 – 5 years’ experience in financial management in retail is mandatory
• Registration with a professional body is preferred – ACCA, CPAK, ICPAK, CIFA
• Strong leadership skills and ability to influence decisions at an executive level
• Strong analytical skills and demonstrated business acumen
• Demonstrated ability to build and maintain relationships with people at all levels and who represent a variety of diverse backgrounds
• Demonstrated professional competence and administrative capability as reflected in work performance and results
• Integrity and superior communication skills

Our client is a leading training institution providing high quality professional and academic training with an emphasis on knowledge development and application of emerging socio-economic solutions.