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  • Posted: Sep 29, 2022
    Deadline: Not specified
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    Nova Pioneer Education Group is a Pan-African independent school network offering preschool through secondary education for students from ages 3 through 19. We prepare the next generation of leaders and innovators through world-class teaching methods with an emphasis on 21st century skills. We established Nova Pioneer because we believe education should ...
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    2023 Administrative Assistant- Athi River Day Campus

    ABOUT THE ROLE

    You will:

    • Schedule meetings for the School Principal in line with their diary
    • Facilitate the public relations function of the front office
    • Prepare documents ahead of internal and external meetings as directed by the School Principal (photocopying, binding, filing etc.)
    • Prepare documents for internal display on pin-boards or notice boards (brochures, posters, etc.)
    • Keep custody of the students’ attendance registers and any confidential documents on behalf of the School Principal
    • Maintain the school’s student roster (termly) and update it as necessary 
    • Maintain The Principal’s Google calendar, scheduling meetings, calls, virtual/teleconferences, and attend to meeting logistics so that meetings are started on time with full participation
    • Communicate with internal and external stakeholders via telephone, in person and in writing through the drafting of letters, memorandums, reports, and emails
    • Coordinate travel and accommodation for the School Principal
    • Handle invoices and transportation requests for the School Principal
    • Facilitate logistical arrangements for weekly, monthly and quarterly meetings
    • Provide administrative services and take minutes for various meetings when required
    • Receive guests and/or visitors for the Principal as well as any other visitors in the network office
    • Assist in managing PTA communications and meetings
    • Issue materials/stationery to team mates.
    • Maintain and update the inventory tracker and raise stationery requisitions.
    • In addition to these typical duties, may perform other duties as assigned and required
    • Finding ways to improve administrative processes
    • Prepare communications, such as memos, emails, invoices, reports and other correspondence
    • Create and maintain filing systems, both electronic and physical

    ABOUT YOU

    • You have a Diploma or Degree in Office Administration and possess HR knowledge and skills.
    • You have 2-3 years experience in Front Office Management, preferably of an established startup, large company, or a school
    • You are experienced or open to learning the Google software suite (Google Calendar, Docs, Sheets, G Mail, etc.) as well as Microsoft Office (Word, Excel, Powerpoint)
    • You are experienced and proficient in MS Suite with strong writing skills (for office communication) and are skilled in making posters and certificates
    • You have excellent organizational, planning and time management skills - you are able to handle many moving parts while maintaining high standards of excellence
    • You demonstrate capacity to analyze complex situations and solve problems
    • You are a great communicator. You are able to provide a clear and effective written and verbal communication to the leaders and school team
    • You have an exceptional ability to think strategically and yet you sweat the small stuff—people see you as unusually detail-oriented and conscientious
    • You have the ability to exercise discretion in handling sensitive matters
    • You have a flexible and adaptable approach to work
    • You are proactive and have an enthusiastic approach to work
    • You are excited about our organizational culture—and in particular, you are fired up to challenge yourself by embracing mutual vulnerability and a firehose of feedback

    Method of Application

    Interested and qualified? Go to Nova Pioneer on novapioneer.applytojob.com to apply

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