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Originally the Office was referred to as the Exchequer & Audit Department which with time changed to the Office of the Controller and Auditor-General. During this period, the Office derived its mandate from the Exchequer and Audit Act Cap 412 which provided for the audit of the Central Government by the Controller and Auditor General. Later the Act was a...
CLERICAL OFFICER – GRADE OAG 10 (14 Posts) JOB REF. NO CS/CO/01/04/2016
Purpose of the job: This position is responsible for the implementation of storage systems and retrieval of information for Office of the Auditor General. Officers at this level may also be deployed to perform general and specialised clerical work in various departments such as Human Resource, Finance, Supply Chain Management, ICT, Administration etc.
Duties and Responsibilities:
1) Accurately record, file and distribute all inward and outward correspondence to ensure timely delivery of information and correspondences.
2) Accurately store, arrange, index and classify records to ensure smooth running of the office / Department.
3) Assist in the development of filing systems and maintain both electronic and paper-based files in the institution to ensure timely retrieval and data integrity.
4) Assist in the setting up, maintenance, review and documentation of records systems aimed at increasing efficiency in the institution.
5) Assist in the training of internal users on records management systems and processes.
6) Assist staff with requests to locate and retrieve documents that had been archived.
7) Any other duties that may be assigned by management.
Requirements for appointment:
1) Kenya Certificate in Secondary Education or its recognized equivalent qualification.
2) A Certificate or Diploma in any of the following: Records / Information Management, Information / Library Science, Human Resource Management , Business Management, Accounting, Supply Chain Management or any other relevant and related discipline.
3) Proficiency in Computer Applications is mandatory.
4) Past work experience will be an added advantage
Applications together with a detailed resume, scanned copies of professional and academic Certificates, other testimonials and National Identification card should be submitted to the e - mail address shown against each of the vacancies on or before October 5th , 2016 addressed to: Auditor –General Office of the Auditor General P. O. Box 30084-00100 Nairobi, Kenya.
Applications must have daytime telephone contacts, names and addresses of three referees from the previous employers.
Hard copies will not be accepted except for the positions of Clerical Officer, Motor Vehicle Driver and Office Assistant where applications should be posted to the above address or dropped at the Reception of the Office of the Auditor – General Headquarters based on the 3rd Floor at Anniversary Towers - Nairobi.
NOTE:
1) It is a criminal offence to provide false information and documents in the job applications. The Office shall take appropriate action on any applicant who shall be found to have presented false information and/ or documents in the applications.
2) Applicants for Advertisement Numbers 1-3 should seek clearance from the Directorate of Criminal Investigations (DCI), Kenya Revenue Authority (KRA), Ethics and Anti-Corruption Commission (EACC), and Higher Education Loans Board (HELB) copies of which should be attached to the applications.
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