Procurement Manager at Hawkins Associates

Reference No: 145/DK
Salary Scale: Kshs 303,000 pm – 386,713 pm

Job Responsibilities of the Procurement Manager

Reporting to the Executive Director/CEO, the successful candidate will be responsible for ensuring quality, effective and proactive procurement support services in the Commission; other key responsibilities include:-

• Motivate and nurture the procurement division to achieve excellence in capability to achieve overall objectives.
• Supervise and appraise staff and identify their training and developmental needs.
• Lead the division by budgeting, planning and directing resources to achieve targets and objectives.
• Formulation of Commission’s procurement policies and procedures in line with Public Procurement Act, Regulations and Guidelines;
• Interpretation of procurement policies and procedures and ensuring that sound procurement processes are applied to all procurement transactions in the Commission;
• Provides Secretarial duties to the Procurement Committee;
• Preparation of annual procurement plan for goods and services/works;
• Offering advisory services to user departments for effective and efficient implementation of procurement plans;
• Monitoring the trends of stores and work out re-order levels;
• Participating in receiving and opening of tender documents;
• Preparing tender documents in liaison with user departments;
• Participating in evaluation of tenders’ proposals and quotations;
• Preparing documents for the tender committee meetings;
• Preparing contract documents in line with award decisions;
• Consolidates unserviceable stores and recommending for disposal in line with procurement regulations;
• Ensuring efficient management and distribution of stores;
• Preparation of periodic procurement reports; and
• Ensuring an effective stores management system where all expenses are effectively monitored and charged to the appropriate projects.

Qualifications, Experience & Skills Required

• A Master’s degree in a relevant field from a recognized university;
• A Bachelor’s degree in Supply Chain Management/Procurement or its equivalent from a recognized University;
• Diploma in Supplies/Procurement Management from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent from a recognized institution and membership of a relevant professional body;
• Valid Practicing License from KISM;
• At least nine (9) years procurement experience at least 3 of which should be in a management role.