Multiplte Job Opportunities at Hawkins Associates - 6 Positions

Reference No: 281/AV

Responsibilities for the Chief Manager

Reporting to the Executive Director/CEO, the successful candidate will be responsible for assisting the ED/CEO in leading privatization transactions. Other key responsibilities include:-

• Provide leadership, maintain discipline, trains and appraises staff in the team.
• Motivate and nurture the department to achieve overall objectives.
• Lead the department by budgeting, planning and directing resources to achieve targets and objectives.
• Supervise the development, implementation and management of Transaction policies.
• Oversee staff development.
• Ensure performance measures are designed to evaluate performance against the strategic plan.
• Ensure reporting on work done into the reporting structures in the Institution on a monthly; quarterly or annual basis.
• Play a senior leadership role in bringing the internal community along to support the outputs delivered by developing effective and strategic relationships.
• Build a highly effective team, by leading, managing and motivating staff and by directing and coaching them where appropriate, so that they achieve excellence in delivery.
• Take responsibility for the reports emerging from the division and all documentation sent to the Executive Director.
• Oversee division’s budgeting, monthly, quarterly and annual reporting, cash flow and debt management.
• Supervise mentor and coach staff.
• Lead financial transactions and negotiations;
• Formulate guidelines for implementation of privatization transactions;
• Ensure timely implementation of transactions assigned;
• Lead assignments to develop specific technical papers/presentations, manuals and training materials as required;
• Create awareness, publicity and advocacy of the privatization programme to galvanize support nationally and internally;
• Create and maintain strong relationships and communication linkages with key stakeholders;
• Monitor and evaluate all aspects central to the execution of the privatization transactions;
• Ensure close collaboration and coordination between the various transactions;
• Provide secretarial, logistical and coordination services to the transactions;
• Prepare transaction action plan, and the associated budgets;
• Identify and manage transaction’s commercial and project risks and opportunities;
• Identify required advisory services, developing Terms of Reference (TOR) for advisory assignments and coordinating the procurement processes;
• Provide technical oversight and advice on specific transactions including quality-reviewing and disseminating all consultant reports and comments from stakeholders;
• Monitor privatization transactions and ensuring that data required for demonstrating transaction impact and lessons learned are collected, analyzed and integrated into transaction monitoring and evaluation system

Qualifications and Experience For The Chief Manager Job

• A relevant master’s degree from a recognized university;
• A Bachelors Degree in Business Management, Finance, Economics or equivalent studies from a recognized university;
  CPA (K), CFA or equivalent professional qualification and membership of relevant professional bodies;
• At least 12 years post graduation experience, with a minimum of 3 years’ experience at a senior managerial level.

Salary Scale: Kshs 385,000 pm – 515,937 pm

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Reference No: 210/BZ

Salary Scale: Kshs 385,000 pm – 515,937 pm

Objectives of the Job

Reporting to the Executive Director/CEO, the successful candidate will be responsible for ensuring that all financial resources of the Commission are fully accounted for and reported efficiently. He/she will also assist in ensuring smooth administrative operations of the Commission by carrying out the following key responsibilities:-.

• Provide leadership, maintains discipline, trains and appraises staff in the team.
• Motivate and nurture the department to achieve excellence in capability to achieve overall objectives.
• Lead the department by budgeting, planning and directing resources to achieve targets and objectives.
• Supervise the development, implementation and management of HR policies.
• Oversee staff development.
• Ensure performance measures are designed to evaluate performance against the strategic plan.
• Ensure reporting on work done into the reporting structures in the Institution on a monthly; quarterly or annual basis.
• Play a senior leadership role in bringing the internal community along to support the outputs delivered by developing effective and strategic relationships.
• Build a highly effective team, by leading, managing and motivating staff and by directing and coaching them where appropriate, so that they achieve excellence in delivery.
• Take responsibility for the reports emerging from the division and all documentation sent to the Director.
• Oversee division’s budgeting, monthly, quarterly and annual reporting, cash flow and debt management.
• Formulation and development of sound human resource strategies, policies, procedures and regulations in line with the Commission’s HR strategy, vision, mission and values;
• Interpretation and implementation of human resource policies, procedures, rules and regulations;
• Planning, preparation and monitoring utilization of the Human Resources & Administration Budget.
• Implementation and periodic reviews of staff terms and conditions of service and updating them to ensure that they provide competitive compensation relative to comparable institutions; Advising on the appropriateness of the remuneration and facilitating salary and salary advances, gratuities payments and related schemes of service for staff.
• Human resource planning, including planning, coordination of staffing and resourcing processes – recruitment, selection, placement, induction, and counseling and separation Management.
• Undertaking training needs assessment,
• Identification of interventions and developing Training intervention programmes;
• Implementation of employees’ training and development initiatives/programme;
• Evaluation of the training programmes to ensure its effectiveness;
• Planning and Coordinating on-boarding programmes;
• Development and Implementation Staff career development programmes;
• Ensuring effective talent and succession management within the Commission;
• Coordination of the commission internship programme and recruitment of interns;
• Coordination of on-boarding initiatives.

Performance contract and management:

• Coordinating the cascading of the performance contract, facilitating annual work plans, signing of performance contract agreements;
• Monitoring performance and ensuring quarterly targets and annual are met;
• Coordinating and planning Staff Performance reviews / evaluations;
• Preparation and submission of quarterly and annual performance reports to relevant authorities for decision making;
• Coordinating job analysis and job evaluation reviews and staff compensation;
  Insurance: Plan, initiate and coordinate procurement and implementation of all Commission insurance schemes and monitor utilization for effective use;
• Coordination and Administration of staff insurance, Availing necessary administrative requirements to every office in the Commission;
• Absence Management, including coordinating development of individual and organization annual leave plans and ensuring implementation of the plans;
• Overseeing efficient and effective utilization of the Commission resources;
• Implementing the Commission’s administrative policies and procedures:
• Work environment-ensure communication on issues related to safety and health of staff.
• Repairs-identification and ensuring areas and assets requiring repairs are done and preparation of repair logs.
• Maintenance-implementation of maintenance policy, prepare maintenance schedules and implementation of the same.
• General office:-managing and ensuring that outsourced services are in place for office cleaning.
• Commission assets management, including ensuring that the Commission fleet is maintained and running and monitoring utilization and insurance covers.

Qualifications For Chief Manager, Finance and Administration

• A Master’s Degree in Finance or its equivalent from a recognized university;
• Bachelor’s degree in Commerce, Business Administration/Management or equivalent from a recognized University;
• A CPA(K)/ACCA qualification and membership of a relevant professional body;
• At least 12 years post qualification experience; with a minimum of 3 years of broad financial and operations management experience;
• Experience in development and implementation of financial systems, human resources management and change management.

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Reference No: 211/IT

Salary Scale: Kshs 303,000 pm – 386,713 pm

Finance Manager Responsibilities

Hawkins Associates seeks to recruit a Finance Manager who will be reporting to the Chief Manager, Finance and Administration. The successful candidate will be responsible for providing financial and accounting services to the Commission to enable management make sound corporate decisions. Other key responsibilities will include:-

• Budget preparation/cash flow management review to ensure sustainability and giving strategic advice to board/senior management.
• Manage reporting of financial statements/performance to board/senior management.
• Strategic Planning and Implementation.
• Participate in various Management Committees.
• Provide leadership, maintains discipline, trains and appraises staff in the team.
• Motivate and nurture the department to achieve excellence in capability to achieve overall objectives.
• Lead the department by budgeting, planning and directing resources to achieve targets and objectives.
• Supervise the development, implementation and management of finance policies.
• Ensure performance measures are designed to evaluate performance against the strategic plan.
• Ensure reporting on work done into the reporting structures in the Institution on a monthly; quarterly or annual basis.
• Formulation and implementation of sound financial management and accounting policies, procedures and systems that ensure effective control and accountability for the Commission’s resources;
• Formulation and implementation of an effective system of internal control that adheres to the Commission’s policies and procedures;
• Ensuring the Commission’s assets and liabilities are safeguarded and recorded correctly;
• Liaising and following up with the Treasury on the Commission’s financial requirements;
• Maintenance of an optimum level of working capital in the Commission;
• Preparation of budgets, accurate financial statements and management reports in line with performance contract reporting requirements and other statutory requirements;
• Overseeing timely preparation and payment of tax and other statutory deductions;
• Overseeing proper management of receipts and payments in the Commission;
• Liaising with external auditors; and
• Overseeing custody and control of accountable documents.

Qualifications for Finance Manager

• A Master’s degree in Finance or its equivalent from a recognized university;
• A Bachelor’s degree in Commerce or its equivalent from a recognized university;
• A CPA(K)/ACCA or equivalent qualification and membership of relevant professional bodies;
• At least nine (9) years’ progressive experience in finance and accounting, with a minimum of 3 years experience at managerial level;
• Posses good budget development and oversight experience.

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Reference No: 145/DK
Salary Scale: Kshs 303,000 pm – 386,713 pm

Job Responsibilities of the Procurement Manager

Reporting to the Executive Director/CEO, the successful candidate will be responsible for ensuring quality, effective and proactive procurement support services in the Commission; other key responsibilities include:-

• Motivate and nurture the procurement division to achieve excellence in capability to achieve overall objectives.
• Supervise and appraise staff and identify their training and developmental needs.
• Lead the division by budgeting, planning and directing resources to achieve targets and objectives.
• Formulation of Commission’s procurement policies and procedures in line with Public Procurement Act, Regulations and Guidelines;
• Interpretation of procurement policies and procedures and ensuring that sound procurement processes are applied to all procurement transactions in the Commission;
• Provides Secretarial duties to the Procurement Committee;
• Preparation of annual procurement plan for goods and services/works;
• Offering advisory services to user departments for effective and efficient implementation of procurement plans;
• Monitoring the trends of stores and work out re-order levels;
• Participating in receiving and opening of tender documents;
• Preparing tender documents in liaison with user departments;
• Participating in evaluation of tenders’ proposals and quotations;
• Preparing documents for the tender committee meetings;
• Preparing contract documents in line with award decisions;
• Consolidates unserviceable stores and recommending for disposal in line with procurement regulations;
• Ensuring efficient management and distribution of stores;
• Preparation of periodic procurement reports; and
• Ensuring an effective stores management system where all expenses are effectively monitored and charged to the appropriate projects.

Qualifications, Experience & Skills Required

• A Master’s degree in a relevant field from a recognized university;
• A Bachelor’s degree in Supply Chain Management/Procurement or its equivalent from a recognized University;
• Diploma in Supplies/Procurement Management from Chartered Institute of Purchasing and Supplies (CIPS) or equivalent from a recognized institution and membership of a relevant professional body;
• Valid Practicing License from KISM;
• At least nine (9) years procurement experience at least 3 of which should be in a management role.

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Reference No: 283/AK

Salary Scale: Kshs 177,499 pm – 225,980 pm

Job Description For The Transaction Officer

Reporting to the Transaction Manager, the successful candidates will be responsible for developing and implementing specific proposals for privatization in accordance with the Privatization Programme in addition to the following key responsibilities:-

• Verify invoices sent by consultants before payment by the Accounts department;
• Provision of secretarial, logistical and coordination services for the assigned transactions;
• Conduct research on topical issues relevant to privatization programmes;
• Develop technical papers/presentations, manuals and training materials;
• Undertake transactions impact analysis;
• Assist in preparing transaction action plans and the associated budgets;
• Assisting in preparing transaction action plans and the associated budgets.
• Cash flow analysis to avoid holding idle cash and project cash flow needs.
• Verifying invoices sent by consultants before payment by the Accounts department.

Required Transaction Officer Qualifications and Experience

• Bachelor’s degree in Business administration, Finance, Economics or its equivalent;
• At least 6 years relevant work experience.

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Reference No: 251/AD
Salary Scale: Kshs 303,000 pm – 386,713 pm

Responsibilities of the Risk and Compliance Manager

Hawkins Associates is looking to recruit a Risk and Compliance Manager who will be reporting to the Executive Director/CEO. The successful candidate will be responsible for ensuring compliance with various statutory and operational requirements, managing enterprise-wide risks in addition to the following key responsibilities:-

• Provide leadership, maintains discipline, trains and appraises staff in the team;
• Motivate and nurture the department to achieve overall objectives;
• Lead the department by budgeting, planning and directing resources to achieve targets and objectives;
• Supervise the development, implementation and management of Risk and compliance policies.
• Ensure performance measures are designed to evaluate performance against the strategic plan;
• Ensure reporting on work done into the reporting structures in the Institution on a monthly; quarterly or annual basis
• Play a senior leadership role in bringing the internal community along to support the outputs delivered by developing effective and strategic relationships
• Take responsibility for the reports emerging from the division and all documentation sent to the Executive Director/Commission Board
• Oversee division’s budgeting, monthly, quarterly and annual reporting, cash flow and debt management.
• Formulate and implement the Commission’s risk, governance and compliance framework, policies and procedures;
• Ensure that the principles and requirements of managing risk are consistently adopted throughout the Commission in its realization of business objectives and continual development;
• Facilitate capacity building for employees to ensure that all have a good understanding of risk and compliance issues;
• Facilitate annual Risk and Control Self-Assessment (RCSA) within the Commission;
  Oversee and coordination of ISO Compliance Programmes and activities within the Commission;
• Facilitate outsourcing of internal audit function and overseeing the operations of the outsourced internal audit function
• Review of the Commission’s operational procedures, systems, practices and records to ensure conformity with laws, regulations and policies;
• Liaise with departmental heads to ensure audit, risk and compliance findings and recommendations are effectively implemented;
• Ensure that all strategic and tactical decisions appropriately consider risk, compliance and associated regulations and facilitate the inclusion of risk/risk acceptance in the decision making process;
• Analysis of key risks and support management to deliver adequate mitigating controls and actions;
• Ensure compliance of the Commission with statutory and ISO requirements;
• Assess internal controls to ensure adherence to established policies, procedures, practices and systems in order to mitigate any business and operational risks;
• Liaise with external auditors on the annual audits and ensuring that the reports are implemented; and
• Evaluation of the Commission’s performance and recommending changes to improve operational efficiency.

Risk and Compliance Manager Qualifications

• A relevant Master’s degree from a recognized university;
• A Bachelor’s degree in Finance, Business Administration, Economics, or equivalent qualifications from a recognized university;
• Hold a CPA (K), CIA, CRA or equivalent qualification and membership of the relevant professional body;
• Have at least 9 years experience, of which at least 3 should be at managerial level