General Manager (Supply Chain) - JG 2 at Kenya Pipeline Company (KPC) Limited

Ref No: KPC/ADVT/32/2016
Reporting to the Managing Director, the role is responsible for procuring goods, works and services at the right time, of the right quality and quantity, at the right price, and from right sources for KPC to get value for money, and thus enhance shareholder’s value.

Key Responsibilities
The role is divided between strategic orientation and operational execution as required. Other responsibilities include;

• Maintaining and updating standing lists or pre-qualified suppliers and liaise with PPOA in respect of PPOA’s register of suppliers and procuring agents;
• Managing the preparation, publication and distribution of Request for Proposals (RFP), Tenders, Pre-qualification and Expression of Interest (EOI) documents;
• Coordinating receipt and opening of tender documents;
• Maintaining , safeguard and archive procurement and disposal documents and records;
• Submitting lists of pre-qualified suppliers and tendered documents to the CEO for approval;
• Managing evaluation of tenders, quotations and proposals;
• Recommending negotiation teams for appointment by MD;
• Reviewing, approving and publish notices of award and tender acceptance; review and approve contract documents as per award decision;
• Reviewing, approving and issuing rejection and debriefing letters;
• Reviewing and approving contract variations and modifications to procurement documents;
• Providing information for any petition or investigation to debar suppliers or any investigation under review procedures;
• Liaising with PPOA and other bodies on procurement matters;
• Submitting to PPOA reports required under the law;
• Monitoring contract management by user departments to ensure implementation in accordance with terms and conditions of the contracts;
• Reporting any significant departure from terms and conditions of contract to MD;
• Approving consolidated procurement and disposal plans;
• Approving aggregation of procurement to promote economies of scale;
• Monitoring and evaluating the supply chain function;
• Conducting periodic and annual stock takes;
• Certifying supplier invoices and payment vouchers;
• Approving extension of tender validity periods;
• Any other duties relevant to the function.

Key Qualifications and Experience
To be appointed to this role, the successful candidate must be a Kenyan citizen and have;

• Master’s degree in a relevant field
• Bachelor’s degree in Commerce, Supply & Logistics, Procurement or its equivalent from a recognized university
• Be a holder of a CIPS Graduate Diploma
• Minimum of twelve (12) years relevant experience 5 (five) of which should be at senior level in a large and busy organization.
• Be a member of the Chartered Institute of Purchasing & Supply

Key Competencies and Skills
The role requires an experienced and strong business leader with the necessary capabilities to ensure the successful delivery its requirements and deliver sustainable business value.

These include;

• Good knowledge of purchasing and supply chain principles
• Extensive knowledge of demand forecasting, supply chain planning and inventory management
• Strong analytical and communication skills
• Ability to create and manage high performing teams
• Ability to critically assess the department’s performance and set improvement plans
• Strong negotiation skills
• A strategic thinker with an eye for detail
• In depth understanding of relevant legislation and statutory requirements

Other Competences

• Strong leadership skills including effective interpersonal, communication, influencing and negotiation skills and the ability to relate to people from different cultures and backgrounds
• In depth knowledge of Procurement Rules and Regulations
• Strong planning and organizational skills
• Proficiency in computer applications
• Knowledge of SAP, Excel and other relevant Supply Chain Planning Tools