Administration Officer at Kenya Wine Agencies Limited (KWAL)

REF-AO-10-2016-Nairobi

The Administration Officer will be responsible for coordinating the office services to ensure a smooth flow of office operations.

• Liaise with insurance service providers to proper coverage of the employees.
• Responsible for the day to day supervision of the outsourced services for catering, cleaning and routine office maintenance to ensure service standards are maintained.
• Plan and execute all international travel arrangements including the follow up for processing of Visas and work permits where applicable.
• Follow up and make payments of annual licences, rates and any applicable statutory requirements payable by the company to the relevant authorities and obtain the required permits in a timely manner.
• In consultation with the administration supervisor, implement and evaluate the company’s facilities management strategies, policies and procedures to ensure they are responsive to the office needs.
• Coordinate the collation and distribution of mails and correspondences in an accurate and timely manner.
• Support the head of department in managing the human capital in the section through day to day supervision, performance management, training needs assessment and overall staff motivation.

• A minimum of a Bachelor’s degree in any of the business related discipline.
• A minimum of two (2) years’ experience in administration in a similar organisation.
• Practical experience in use of MS packages and ERP systems.

• Excellent planning & organizational skills including the ability to manage resources and accurately keep track of administrative issues.
• Experience in supervising administrative roles in an office setting.
• A self-driven individual who motivates and inspires confidence.
• Excellent communication skills and interpersonal skills.
• High Integrity levels.

• Internal – All other department heads, Administration Officer and all other staff.
• External – Service providers, clients and suppliers.