Personal Assistant at O'dumont Consulting Ltd

Personal Assistant Job Responsibilities

• Devising and maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organising and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• Taking dictation and minutes;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organising and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research;
• Responsibility for accounts and budgets;
• Taking on some of the manager’s responsibilities and working more closely with management;
• Deputising for the manager, making decisions and delegating work to others in the manager’s absence;
• Being involved in decision-making processes.
• Closing deals on behalf of the management

Qualifications for Personal Assistant Job:

• Bachelor’s Degree in Business Administration or Management
• 5 years experience working as a personal assistant or executive assistant
• Ability to work in a pressure filled environment
• Excellent verbal and written communications
• Time Management
• Excellent organization skills
• Presentable
• Good presentation skills