Director of Finance at Pathfinder International

Program Overview

Pathfinder seeks a Director of Finance for the USAID Kenya HIV Service Delivery Support Activity (HSDSA) Program. The primary focus of the activity is to identify, link, treat, and retain HIV+ Kenyans within the existing service delivery platform (sites) across focus counties.

This activity will integrate services previously operationalized by other implementing partners such as training, hiring of human resources, and facility-based commodity quantification, ordering, stocking, issuing, and resupply/reporting. The goal of the activity is to increase access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets.

Position Purpose

The Director of Finance is responsible for overseeing project finances. The Director of Finance will supervise all grant and contract management and reporting on contract and grant performance as well as provide financial and technical management to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of USAID financial reports.

Director fo Finance Job Responsibilities

• Oversee the project’s management of financial functions ensuring donor/contract compliance.
• Develop and prepare budget forecasts and manage expenses within approved budget.
• Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
• Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
• Report on financial results and approve monthly/quarterly financial plans and reports.
• Assist the COP in the successful implementation of the project including the timely completion of high-quality, budget forecats and financial statements.
• In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance staff ensuring professional growth and development as well as capacity building.
• Oversee subgrantees/subcontractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate and lead the annual audit process, liaise with external auditors and the finance team and Senior Management team; assess any changes necessary.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to members of senior management team.
• Implement financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
• Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
• Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners..
• Assist COP in addressing financial issues related to the project.

Qualifications for the Director of Finance Job

• Master’s degree or higher in Business Administration, Finance, Accounting, or relevant field, and at least 8 years of demonstrated experience in financial management of large-scale, complex, international development assistance programs.
• In-depth knowledge of U.S. Government financial management rules and regulations.
• Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
• Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
• Experience managing USAID contracts and overseeing international and local subcontractors and grantees.
• Demonstrated success managing multi-million dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accruate, timely reporting.
• Demonstrated ability in analyzing finanical documents, projections, expenditures, and accruals.
• Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• Proven ability to manage, motivate, and mentor staff at all levels and create a positive team environment.
• Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
• Excellent diplomatic, interpersonal, communication, and presentation skills.
• Fluency in English required.
• Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word,
• Excel, PowerPoint and Outlook.
• Familiarity with the political, social, economic and cultural context of working in Kenya.
• In-country travel to field operations required with occasional travel to headquarters as necessary.