Depot Operation Clerks at Stratostaff East Africa

Minimum Requirements for the Clerks Job

• At least a Diploma in any Business related field from a recognized institution;
• 1 year working experience in the logistics or supply chain industry;
• Computer literacy is desirable;
• Fluency in English and Kiswahili;
• Strong understanding of supply chain and warehousing processes, from needs assessment; through planning, category management, procurement, logistics and delivery, monitoring and evaluation;

Clerks Job Specification

• Ensure that stock is available to meet the needs of the customer;
• Ensure High Standards of Customer Service are met;
• Maintain Health & Safety Standards;
• Manage inventory and stock handling;
• Analyse and Manage Stock Utilization to maximize revenue;
• Take complete responsibility for the management of the iProcure inventory and warehousing operations, in line with iProcure policies and procedures;
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning, even cold chain requirements, and that all relevant records are properly maintained;
• Ensure prompt dispatch of products to the clients, production of delivery notes prior to client delivery and filling of all related documentation;
• Safeguarding against loss, maintain timely, accurate & effective communication with all finance control managers in the finance department;
• Secures merchandise by implementing security systems and measures;
• Assess availability of space and prepare stacking/storage plans prior to commodities arrivals;
• Ensure that all the receipts, delivery notes and invoices are properly documented, including any damages and shortages;
• Monitor the quantity and quality of commodities stored. Carry out regular commodity physical random check/inventory of the Depot;
• Ensure security of Depot, commodities and staff;
• Ensure all necessary licensing requirements are up to date, all health and safety regulation are adhered to;
• Ensure the adequate provision of all Depot equipment such as pallets and tools and the provision of reconstruction materials such as sacks and strings; ensure Depot cleanliness;
• When necessary, arrange fumigation of infested stocks and inspection certification of damaged cargo; ensure all procedures and necessary steps for commodity disposal are met;
• Prepare loading plans and ensure that standard waybills are duly filled for outgoing stock;
• Assess the strengths and the weaknesses of the Depot operations and propose corrective actions and technical advice to the management on storage needs and options;
• Liaise with Supply and Logistic Manager and other iProcure staff to implement new initiatives, align with business practices and insure continuous improvement;
• Perform other related duties as required.

Clerks Job Competencies

• Results driven;
• Very strong planning and organizing capabilities;
• Strategic as well as Critical Thinking;
• Above par communication skills;
• Ability to work in high-pressure context