Supply Supervisor - Nairobi Coordination Office at Medecins Sans Frontieres (MSF)

Start date : January 2017

Length of contract : One year

Main Tasks:

Responsibilities include, but are not limited to:

• Updates the stock administration for Logistics stocks including EPREP, technical/spare parts, household items and hygiene/cleaning materials, food items, MSF/ID materials and (bulk) stationery;
• Makes a monthly stock report showing the balances of all stocks; performs random cross-checks with the balances on the stock cards and the balances on the shelves;
• Receives, records and processes all requests for (non-medical) goods and services from the Coordination Office and residences;
• Under supervision of the Supply & Logistics Manager, makes Purchase Orders for supplies towards the projects, ensures that they are adequately signed and sends them to the relevant suppliers.
• Monitors the reception of goods and confirms the delivery of services; updates the supply administration accordingly;
• The Supply Supervisor manages the asset inventory and –keeps an up-to-date overview of equipment under maintenance for the Coordination Office,
• Prepares a complete fixed assets report every 6 months and as per the request of the Supply & Logistics Manager.
• Assists the Supply & Logistics Manager with the follow up of logistics budgets, expenses/realization and the preparation of the monthly cash request;

REQUIREMENTS

Education

Essential: KCSE and diploma/degree in supply management or procurement

Desirable: degree in business administration or related fields

Experience

Essential: at least five years of relevant experience in technical logistics or related fields, of which at least two in supervisory/managerial positions

Desirable: previous experience with MSF or other NGOs

Languages

Essential: English

Desirable: Kiswahili, French

Knowledge

Excellent computer literacy, all-round technical understanding

Competences

People management

Commitment

Flexibility

Results

Teamwork