Administrative Assistant at IEBC - Independent Electoral and Boundaries Commission

Admin Assistant Job Duties and Responsibilities

• Oversee the general management of constituency office in the absence of the CEC.
• Completing voter registration control sheets and control registers
• Keep up to date statistics on voter registration exercise
• Updating regularly and maintaining and updated register of electors and making sure it is always accurate
• Checking that all electoral materials and equipment are in good working condition.
• Assist the CEC in mapping of polling stations/registration centres
• Assist in publicity of voter registration of voters, elections, inspection of the register and any other activity to be undertaken by the commission.
• Quality control the work done by registration and polling officer on voter registration.
• Receiving, distributing and maintaining an inventory of materials and equipment to registration centres in time.
• Replacing lost and defaced voters cards with duplicate cards.
• Assist in preparation of work plans, security plans, transport, and logistical plans.

Requirements for the Admin Assistant Job

• Minimum of a Diploma from a recognized institution
• Minimum of C (plain) in KCSE or division II in KCE,
• Must be Computer literate
• Two(2) years working experience in a large organization,
• Competent and confident in handling office records and processes
• Must be a resident of the Constituency applied for and must attach a copy of ID card indicating that they hail from that constituency.

Integrity Clearance

In addition to the qualifications set above, the applicants must further meet and get the following clearances:

• Ethics and Anti-Corruption Commission (EACC).
• Criminal Investigation Department (CID).
• Kenya Revenue Authority (KRA).
• Director of Public Prosecutions (DPP).
• Chief Executive Officer, Higher Education Loans Board.
• Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
• Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.